reduce dramatically elapsed time of your project, by linking the correct tasks, on a logical manner. optimising your project schedule.

1. 03-23-05April 2014
PROJECT PLANNING LOGIC(-al) viewPROJECT PLANNING LOGIC(-al) view
Presented by Jan Biets
Jan_biets@hotmail.com +32(0)477 32 90 11 Mechelen - Belgium
page 1 • view on planning

2. PMO – PMO as a ServicePMO – PMO as a Service April 2014 page 2 • View on PLANNING
• It is not the author’s intention to be aligned with whatever existing methodology,
nor framework;
• ‘projects’– in this presentation, ‘projects’ can mean projects, programme, or portfolio
ForewordForeword

3. PMO – PMO as a ServicePMO – PMO as a Service April 2014
Planning Logic : intention and purposesPlanning Logic : intention and purposes
page 3 • View on PLANNING
• What is the purpose:
– Increase success rate of -strategically- projects, by increasing / enhancing the
planning quality;
– Decrease failure rate of -strategically- projects, by optimising (improving) the
planning quality, optimising the elapsed time of project execution;
– Improve planning quality;
– Improve baseline information to take decision upon;
– Improve communication, by qualitative planning;

4. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : optimising you planningPLANNING – logic : optimising you planning
page 4 • View on Reporting
•Planning might be a complex task for a project manager;
•Although, it is the a priori straigth forward logical listing and
consistency of the de-rolling of tasks, thus his task: managing the
project with all tasks, sub-tasks, leading to a result: project delivery;
How to order the tasks?
•Correct ordering the tasks (most of the time chronologically, or
logically) might be very helpful to manage the project;
•Knowing what tasks to be linked is important to optimise the project
planning;
•finding the tasks (and identifying the correct order) in the (MS Project
) planning might be difficult, confusing and need your upmost
concentration (line x is the predecessor of line y);
The LOGIC is a tool which assists the project manager in linking most
optimal the tasks;

5. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : rules !PLANNING – logic : rules !
page 5 • View on Planning
Important to know (and apply):
•Never link summary tasks, to another / sub-sequent task
[ See presentation ]
•Always link tasks, status (deliverable), or milestones: measureable
facts;
•Could also be called ‘tollgate-ing’*
Tollgate:
Definition of tollgate: A measurable objective that is used to enable a prospective customer
to pass from one stage (e.g. task) to another (e.g. task) (according: Six Sigma )

6. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : what is in for me, PM !PLANNING – logic : what is in for me, PM !
page 6 • View on Planning
Tollgate:
Definition of tollgate: A measurable objective that is used to enable a prospective customer
to pass from one stage (e.g. task) to another (e.g. task) (according: Six Sigma )
Advantages:
•Analysing, knowing, and understanding your project;
•Quality check of the planning (most favourable order to execute);
•Identifying / understanding the ‘shortest way’ to deliver the project
(identifying / understanding critical path);
•Optimising & reducing elapsed time by logically flow of tasks (and
milestones)
Dis-advantages:
•none

7. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : basicsPLANNING – logic : basics
page 7 • View on Planning
‘typically ‘ “a project” starts with:
• signed contract,
• gathered ‘requirements’,
• “architectural design’ approved by appointed stakeholder(-s), and
• “functional design” approved by appointed stakeholder(-s);
After sign-off of the ‘functional design’ (milestone / deliverable) your
project is ready to set off!
E.g.proof of concept (PoC), bill of materials (BoM), operating system
(OS), hardware (HW),… can be started up, in parallel (simultaneously)
Important to know:
The steps (blue balls on the next slides) are always ‘finalised’ /
approved / formally accepted /or tollgated statuses
Note: the numbering is to increase the read-ability of your planning (WBS)

8. PMO – PMO as a ServicePMO – PMO as a Service April 2014 page 8 • View on PLANNING
PLANNING: example 1: 18 days elapsed timePLANNING: example 1: 18 days elapsed time

9. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : example 1PLANNING – logic : example 1
page 9 • View on Planning
Abbreviations:
CPM – Critical Path Method
FQT – final qualification testing
FAT – factory acceptance test
POC – proof of concept
logic planning composition
Critical Path method (elapsed time)
Rationale:
•quality check of planning
Explanation:
•optimising or reducing elapsed time
by logically flow of milestones.

10. PMO – PMO as a ServicePMO – PMO as a Service April 2014 page 10 • View on PLANNING
PLANNING: example 1: 12 days elapsed timePLANNING: example 1: 12 days elapsed time
Optimising the planning by linking the correct tasks on a logical manner,
offers a gain of 33%. In this example duration 18 days to 12 days.

11. PMO – PMO as a ServicePMO – PMO as a Service April 2014
1
Requirements
approved
2
Architectural
Design
approved
3
HL Functional
Design
approved
4
system
detailed
design appr.
4
1
purchased
4
2
installed
4
3
tested
5
approach
&strategy
5
1
Scenario’s
5
2
Data
preparation
Architectural
6
Instruct&
inform
Test
People
Process
7
Updated
UC
7
1
validated
UC
7
2
approved
UC
6
1
Profiling&
organisation
6
2
OPS-training
System
8
installed
8
2
configured
5
3
Final tested
9
Acceptance (for factory
qualification testing)
1
0
Final
Acceptance
& production
31/jul
7
3
approved
Detailed
FD(R2)
‘Project’ As-built
file&documentation
Administration
6
2
SYS-training
8
1
drivers
Life Cycle
mgt
1
1
Life cycle
mgt
Abbreviations:
UC: use case

12. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : example 3PLANNING – logic : example 3
page 12 • View on PLANNING

13. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : example 4PLANNING – logic : example 4
page 13 • View on PLANNING

14. PMO – PMO as a ServicePMO – PMO as a Service April 2014
PLANNING – logic : example 5PLANNING – logic : example 5
page 14 • View on PLANNING
M
1
M
2
M
3
Requirements approved
Architecture design
approved
Functional design (FD)
approved
M
4
PCB: Detailed
design
approved
M
4
PCB:
prototype
approved
Ticketer
detail design
approved
M
4
Ticketer
prototype
approved
M
5
M
8
Drivers:detail
design
approved
M
9
Ticketer OS:
released
M
5
.
1M
5
.
2
M
5
Ticketer MOS
port approved
Ticketer MOS
port release
approved
Master device
prototype
approved
M
6
Master device
CE certified
Master device
housing detail
design
approved
M
4
Master device
housing
prototype
approved
M
4
Master device
business
application
detail design
approved
M
9
Master device
business
application
phase1
released
M
9
Master device
business
application
phase2
released
M
9
Master device
business
application
phase3
released
M
9
Master device
business
application
released FQT
M
9
Technical
frame
detailed
design
approved
M
8
Technical
frame
released
M
8
Master device
tooling
released
M
7.
1
Master device
BoM released
M
8
Master device
sw released
M
8
Master device
released for
production
M
8

15. PMO – PMO as a ServicePMO – PMO as a Service April 2014
Easy to modify according the nature of your project
page 15 • View on PLANNING
PLANNING – logic : and now youPLANNING – logic : and now you

16. PMO – PMO as a ServicePMO – PMO as a Service April 2014
Time is up.
Much more to talk about this interesting topic….
Questions ?
Linkedin Jan Biets - Jan_biets@hotmail.com - +32(0)477 329011
page 16 • View on Planning
? ?????? ? ?

17. PMO – PMO as a ServicePMO – PMO as a Service Juni 2012
Time is up. Much more to talk about this interesting topic….
Questions ?
Linkedin Jan Biets - Jan_biets@hotmail.com - +32(0)477 329011
page 17 • View on Reporting
? ?????? ? ?