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Connoisseur Solutions
Process Framework
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Definition as per PMBOK® Guide
A project is a temporary endeavor undertaken to
create a unique product or service.
Definition of Project
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 A temporary endeavor – means that every project has a definite
beginning and end.
 Unique means that the product or service or result is different from
other product or service or result.
 Progressively elaborated - proceeding in steps
Project Definition
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 Building a Software
 A Major Enhancement to the software
 Filming a Motion Picture
 Building a new office
 Designing a new product or service
 Creating an advertisement campaign
 Creating a new process with a business unit
 Moving from one building to another
 Designing a space vehicle
Examples of Project
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PROJECTS OPERATIONS
Temporary Ongoing
Unique Repetitive
Closes after attaining the objectives Objective is to sustain business
Prototyping the new car model Assembly line production
Project vs Operation
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Connoisseur Solutions
Project Constraints
Source: A Guide to the Project Management Body of Knowledge, Fourth Edition (PMBOK® Guide) ©2008 Project
Management Institute, Inc. All Rights Reserved.
 Risk
 Scope
 Budget
 Resources
 Quality
 Schedule
Quality
CostScope
Schedule
PM Triangle
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Why Projects Fail ?
 Lack of clearly defined purpose
 Inexperienced project Managers
 Poor estimation of duration and cost
 Cultural and ethical misalignment
 Poor requirements and scope management
 Lack of coordination of resources and activities
 Poor communication
 Inadequate planning of scope, schedule, resources, cost, risk and
quality
 Lack of progress and quality control
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Connoisseur Solutions
What Is Project Management ?
Project management is the application of knowledge, skills, tools
and techniques to project activities to meet the project requirements
- PMBOK® Guide 4th edition (Glossary)
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Project Management Benefits
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Project Management Process Groups
 Process Groups
 Project management processes have been bundled into 5 groups and these
groups are called project management process groups
 Initiating
 Planning
 Executing
 Monitoring and controlling
 Closing
 These process groups are common to most of the projects across various
domains – construction, technology, IT, life sciences etc.
 Process groups are different than the Phases
 Process groups may overlap / repeat based on the activities in the project
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Connoisseur Solutions
Initiating Process Group
 Processes within this group launches the project or a project phase
 Key activities associated with Initiation includes:
 Creating a feasibility study
 Identifying business needs
 Creating a Product description
 Creating Detailed Business Case
 Creating a Project Charter
 Selecting a Project Manager
Pankaj Sharma, 9810996356
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Planning Process Group
It involves creation of Project Management Plan that acts as a
roadmap for project execution
Key activities would include:
 Collect Requirements
 Define Scope
 Create Work Breakdown Structure
 Define and Sequence Activities
 Estimate Activity Resource Requirement and Duration
 Creating Schedule
 Estimate Cost and Determine Budget
 Planning Human Resource, Quality, Communications
 Identify, Analyze and Prepare Risk Response Plan
 Planning Procurement
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Connoisseur Solutions
Executing Process Group
 Executing process group consists of processes to complete the work in
each of the phases
 Helps the PM coordinate and direct project resources to meet the
objectives of the project plan
 Key activities would include:
 Direct and manage project execution
 Acquire project team
 Perform quality assurance
 Manage Stakeholders Expectation
 Distributing project information
 Develop and Manage project team
 Conduct Procurement
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Connoisseur Solutions
Monitoring and Controlling Process Group
 Controlling processes are the activities that
 ensure that the project goes according to plan
 the actions to implement when project is not going as per the plan
 Variances from the project baselines are identified and necessary
corrective measures are undertaken
 Key activities would include:
 Ensuring Quality Control
 Providing scope verification
 Implementing change control
 Configuration management
 Controlling key parameters like cost, schedule and scope
 Monitor and Control Risks
Pankaj Sharma, 9810996356
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Connoisseur Solutions
Closing Process Group
 This process group includes all processes to close all activities in a
project or project phase
 Closing activities to be performed even for the aborted / terminated
projects
 Key activities would include:
 Auditing procurement documents
 Scope verification
 Closing vendor contracts
 Closing administrative duties
 Submitting final reports
 Archiving project records
 Celebrating!!!
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Connoisseur Solutions
Process Group Interaction
Level
Of
Activity
Initiating
Processes
Planning
Processes
Executing
Processes
Closing
ProcessesControlling Processes
Phase
Finish
Phase
Start Time
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Connoisseur Solutions
 Projects are divided into phases
 The project will have at least a beginning, intermediate and ending phase
 Number of phases depends on complexity and size of the project
 Reviews are conducted at the end of each phase to measure performance
 Phase end reviews allows to decide if the project should continue
 The collection of phases is called project life cycle
 The project life cycle defines the beginning and end of a project
Project Life Cycle
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Connoisseur Solutions
 The completion of one or more deliverables marks the project phase
 Deliverables are reviewed and formally accepted by customer at
phase end
 Phase end reviews are also called phase exits, stage gates or kill
points
 Rolling wave planning summarizes the future phases at high level
Characteristics of Project Phase
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Connoisseur Solutions
Characteristic of Project Life Cycle
Source : PMI PMBOK® Fifth Edition
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Connoisseur Solutions
Project Management Knowledge Areas
 There are 10 Knowledge Areas covered in PMBOK® Guide 5th edition
 These 10 Knowledge Areas are:
 Project Integration management
 Project Scope Management
 Project Time Management
 Project Cost Management
 Project Quality Management
 Project Human Resource Management
 Project Communications Management
 Project Risk Management
 Project Procurement Management
 Project Stakeholder Management
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Connoisseur Solutions
 Individuals and organizations involved in the project
 Those who will be directly or indirectly impacted
 Stakeholders should be identified throughout the project
 They may have a positive or negative influence on the outcome
 Stakeholder influence goes down as the project progresses
Project Stakeholders
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Connoisseur Solutions
 Key stakeholders include:-
 Project Manager
 Customer / User
 Performing organization
 Project team members
 Project management team
 Sponsor
 Influencers
 PMO
Project Stakeholders
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Connoisseur Solutions
Project Manager – Skill Set
 Communication Skills
 Organizational and Planning skills
 Budgeting Skills
 Conflict Management Skills
 Negotiation and Influencing Skills
 Leadership Skills
 Team Building and Motivating skills
Pankaj Sharma, 9810996356
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Connoisseur Solutions
 Programs
 Collection of related projects
 Controls are implemented and managed in a coordinated way
 Collective benefits are realized
 Each project has a project manager
 Portfolios
 Collection of programs and projects
 Projects meet a specific business goal or objective
 Includes weighing the value of each project against the portfolios
strategic objective
Project, Program & Portfolio Management
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 Project Management Office [PMO]
 Centralized units to oversee project and programs within the organization
 Establishes and maintains the standards of project management
methodologies
 Support managers in planning, estimating, risk management and provide
trainings
Project Management Office (PMO)
Pankaj Sharma, 9810996356
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Connoisseur Solutions
Organization Type - PM Influence
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Type – Functional Organization
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Type – Weak Matrix
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Type – Balanced Matrix
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Type – Strong Matrix
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Type – Projectized
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Type – Composite
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Organization Types – Advantages & Disadvantages
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
Process Framework
Pankaj Sharma, 9810996356
Pankaj Sharma - Mobile No -919810996356
Connoisseur Solutions
PM Knowledge Area – Process Mapping
Source: A Guide to the Project Management Body of Knowledge, Fifth Edition
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Project Management Framework - PMBOK 5

  • 1. Connoisseur Solutions Process Framework Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 2. Connoisseur Solutions Definition as per PMBOK® Guide A project is a temporary endeavor undertaken to create a unique product or service. Definition of Project Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 3. Connoisseur Solutions  A temporary endeavor – means that every project has a definite beginning and end.  Unique means that the product or service or result is different from other product or service or result.  Progressively elaborated - proceeding in steps Project Definition Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 4. Connoisseur Solutions  Building a Software  A Major Enhancement to the software  Filming a Motion Picture  Building a new office  Designing a new product or service  Creating an advertisement campaign  Creating a new process with a business unit  Moving from one building to another  Designing a space vehicle Examples of Project Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 5. Connoisseur Solutions PROJECTS OPERATIONS Temporary Ongoing Unique Repetitive Closes after attaining the objectives Objective is to sustain business Prototyping the new car model Assembly line production Project vs Operation Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 6. Connoisseur Solutions Project Constraints Source: A Guide to the Project Management Body of Knowledge, Fourth Edition (PMBOK® Guide) ©2008 Project Management Institute, Inc. All Rights Reserved.  Risk  Scope  Budget  Resources  Quality  Schedule Quality CostScope Schedule PM Triangle Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 7. Connoisseur Solutions Why Projects Fail ?  Lack of clearly defined purpose  Inexperienced project Managers  Poor estimation of duration and cost  Cultural and ethical misalignment  Poor requirements and scope management  Lack of coordination of resources and activities  Poor communication  Inadequate planning of scope, schedule, resources, cost, risk and quality  Lack of progress and quality control Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 8. Connoisseur Solutions What Is Project Management ? Project management is the application of knowledge, skills, tools and techniques to project activities to meet the project requirements - PMBOK® Guide 4th edition (Glossary) Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 9. Connoisseur Solutions Project Management Benefits Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 10. Connoisseur Solutions Project Management Process Groups  Process Groups  Project management processes have been bundled into 5 groups and these groups are called project management process groups  Initiating  Planning  Executing  Monitoring and controlling  Closing  These process groups are common to most of the projects across various domains – construction, technology, IT, life sciences etc.  Process groups are different than the Phases  Process groups may overlap / repeat based on the activities in the project Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 11. Connoisseur Solutions Initiating Process Group  Processes within this group launches the project or a project phase  Key activities associated with Initiation includes:  Creating a feasibility study  Identifying business needs  Creating a Product description  Creating Detailed Business Case  Creating a Project Charter  Selecting a Project Manager Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 12. Connoisseur Solutions Planning Process Group It involves creation of Project Management Plan that acts as a roadmap for project execution Key activities would include:  Collect Requirements  Define Scope  Create Work Breakdown Structure  Define and Sequence Activities  Estimate Activity Resource Requirement and Duration  Creating Schedule  Estimate Cost and Determine Budget  Planning Human Resource, Quality, Communications  Identify, Analyze and Prepare Risk Response Plan  Planning Procurement Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 13. Connoisseur Solutions Executing Process Group  Executing process group consists of processes to complete the work in each of the phases  Helps the PM coordinate and direct project resources to meet the objectives of the project plan  Key activities would include:  Direct and manage project execution  Acquire project team  Perform quality assurance  Manage Stakeholders Expectation  Distributing project information  Develop and Manage project team  Conduct Procurement Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 14. Connoisseur Solutions Monitoring and Controlling Process Group  Controlling processes are the activities that  ensure that the project goes according to plan  the actions to implement when project is not going as per the plan  Variances from the project baselines are identified and necessary corrective measures are undertaken  Key activities would include:  Ensuring Quality Control  Providing scope verification  Implementing change control  Configuration management  Controlling key parameters like cost, schedule and scope  Monitor and Control Risks Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 15. Connoisseur Solutions Closing Process Group  This process group includes all processes to close all activities in a project or project phase  Closing activities to be performed even for the aborted / terminated projects  Key activities would include:  Auditing procurement documents  Scope verification  Closing vendor contracts  Closing administrative duties  Submitting final reports  Archiving project records  Celebrating!!! Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 16. Connoisseur Solutions Process Group Interaction Level Of Activity Initiating Processes Planning Processes Executing Processes Closing ProcessesControlling Processes Phase Finish Phase Start Time Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 17. Connoisseur Solutions  Projects are divided into phases  The project will have at least a beginning, intermediate and ending phase  Number of phases depends on complexity and size of the project  Reviews are conducted at the end of each phase to measure performance  Phase end reviews allows to decide if the project should continue  The collection of phases is called project life cycle  The project life cycle defines the beginning and end of a project Project Life Cycle Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 18. Connoisseur Solutions  The completion of one or more deliverables marks the project phase  Deliverables are reviewed and formally accepted by customer at phase end  Phase end reviews are also called phase exits, stage gates or kill points  Rolling wave planning summarizes the future phases at high level Characteristics of Project Phase Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 19. Connoisseur Solutions Characteristic of Project Life Cycle Source : PMI PMBOK® Fifth Edition Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 20. Connoisseur Solutions Project Management Knowledge Areas  There are 10 Knowledge Areas covered in PMBOK® Guide 5th edition  These 10 Knowledge Areas are:  Project Integration management  Project Scope Management  Project Time Management  Project Cost Management  Project Quality Management  Project Human Resource Management  Project Communications Management  Project Risk Management  Project Procurement Management  Project Stakeholder Management Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 21. Connoisseur Solutions  Individuals and organizations involved in the project  Those who will be directly or indirectly impacted  Stakeholders should be identified throughout the project  They may have a positive or negative influence on the outcome  Stakeholder influence goes down as the project progresses Project Stakeholders Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 22. Connoisseur Solutions  Key stakeholders include:-  Project Manager  Customer / User  Performing organization  Project team members  Project management team  Sponsor  Influencers  PMO Project Stakeholders Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 23. Connoisseur Solutions Project Manager – Skill Set  Communication Skills  Organizational and Planning skills  Budgeting Skills  Conflict Management Skills  Negotiation and Influencing Skills  Leadership Skills  Team Building and Motivating skills Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 24. Connoisseur Solutions  Programs  Collection of related projects  Controls are implemented and managed in a coordinated way  Collective benefits are realized  Each project has a project manager  Portfolios  Collection of programs and projects  Projects meet a specific business goal or objective  Includes weighing the value of each project against the portfolios strategic objective Project, Program & Portfolio Management Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 25. Connoisseur Solutions  Project Management Office [PMO]  Centralized units to oversee project and programs within the organization  Establishes and maintains the standards of project management methodologies  Support managers in planning, estimating, risk management and provide trainings Project Management Office (PMO) Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 26. Connoisseur Solutions Organization Type - PM Influence Source: A Guide to the Project Management Body of Knowledge, Fifth Edition.Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 27. Connoisseur Solutions Organization Type – Functional Organization Source: A Guide to the Project Management Body of Knowledge, Fifth Edition. Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 28. Connoisseur Solutions Organization Type – Weak Matrix Source: A Guide to the Project Management Body of Knowledge, Fifth Edition. Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 29. Connoisseur Solutions Organization Type – Balanced Matrix Source: A Guide to the Project Management Body of Knowledge, Fifth Edition. Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 30. Connoisseur Solutions Organization Type – Strong Matrix Source: A Guide to the Project Management Body of Knowledge, Fifth Edition. Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 31. Connoisseur Solutions Organization Type – Projectized Source: A Guide to the Project Management Body of Knowledge, Fifth Edition. Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 32. Connoisseur Solutions Organization Type – Composite Source: A Guide to the Project Management Body of Knowledge, Fifth Edition. Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 33. Connoisseur Solutions Organization Types – Advantages & Disadvantages Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 34. Connoisseur Solutions Process Framework Pankaj Sharma, 9810996356 Pankaj Sharma - Mobile No -919810996356
  • 35. Connoisseur Solutions PM Knowledge Area – Process Mapping Source: A Guide to the Project Management Body of Knowledge, Fifth Edition Pankaj Sharma - Mobile No -919810996356