In this presentation, we have discussed about the importance of email, structure and procedure, style and guidelines as well as security and precautions for using email.

2. EMAIL CORRESPONDENCE
Presented by:
 Samia Rowzatul Rahman
 Naima Akter Bristy
 Mohammad Mustafizur Rahman
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3. Why email is important?

4. IMPORTANCE
Cost affordable
Easy to use
Less time consuming
Confirmed immediately
Time friendly
It includes attachment
Improve individual and corporate
professionalism
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5. What is the structure of email?

6. STRUCTURE
 From
 Date
 To
 CC
 Subject
 Salutation
 Body
 Leave Taking
 Sign off
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7. Sample of Email Structure

8. Sample of Email Structure(cont'd)

9. What will be the style of an email?

10. STYLE
Avoid long introduction or detailed
references
Better to start with warm up sentences
Maintain a professional tone
Try to reduce the use of punctuation
marks

11. STYLE (cont'd)
Use only standard abbreviations
Avoid shortened forms
Highlight with different forms
End with courteous word or sentence

12. Example: Personal (Informal) Email
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13. Example: Semiformal Email
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14. Example: Formal Email
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15. Guidelines for Using Email

16. GUIDELINES
Background and status of the receiver
Check the write-up
How the write-up looks on screen
Let your subject be specific, appropriate and
meaningful
Use bullets or numbers if needed

17. GUIDELINES(cont'd)
Examine your inbox and delete all
unwanted emails
Set up filters and different folders
according to the subjects
Use CC or BCC when it is necessary
Log out or sign off from your account

18. SECURITY AND PRECAUTIONS

19. SECURITY AND PRECAUTIONS(cont'd)
Do not use this medium in all your contacts
Do not reveal your identity to a stranger
Keep your personal information personal
Do not give your email in any unnecessary
websites
Keep your anti-virus software up-to-date
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20. SECURITY AND PRECAUTIONS(cont'd)
Do not reply to spam or forward chain emails
Do not open attachments from strangers
Use a strong passwords and set up two-step
verification
Change your password and keep it safe
Disconnect from the internet
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21. SECURITY AND PRECAUTIONS(cont'd)
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22. SECURITY AND PRECAUTIONS(cont'd)
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