Tips on Effective Email Writing : Make the First Impression.

1. 1
Tips on Effective Email Writing
Make the First Impression
- Pooja Sharma K

2. 2
What is an E-Mail ?

3. Types of email websites
3
Gmail
Pepipost
Outlook
IEEE
Yahoo Mail
Zoho Mail

4. Email Format
4

5. Subject Line
5

6. 6
Subject Line

7. Subject Lines Tips
7
Precise headline for the message.
Keep it short and sweet.
Makes easier to handle of email
Avoid emojis
Use numbers
Do tell them what's inside.
DON'T USE ALL CAPS or overuse exclamation points!!!
Don't include a question and exclamation in the same subject line
Avoid sending emails with No Subjects

8. Salutations
8
Decide how formal you need to be!
Hi Ram,
Dear Sarah,
Dear Mr. Jones,
Greetings,
Dear Sir/ Madam,

9. Main Body of the Email
9
Things to Remember!

10. Main Body Tips
 Introduce yourself, then put your main point in the opening
sentence itself.
 Never begin a message with a vague "This." ("This needs to be done
by 5:00.") Always specify what you're writing about.
 Don't use ALL CAPITALS (no shouting!), or all lower-case letters.
 Be brief and polite.
 Edit and proofread before hitting "send."
10

11. 1. How to Request for LoR/ Endorsement Letter?
11

12. Example 1: Request for LoR/ Endorsement Letter
12

13. How to invite a speaker for any event ?
13

14. Example 2: How to invite a speaker for any event ?
14

15. Closing
Formal Business
 Regards
 Sincerely
 Best wishes
 Best
15
Yes, Sign off do matters a lot!
Gratitude and Requests
 Thanks in advance
 Thanks
 I appreciate your [help, input, feedback, etc.]

16. Closing
16
Yes, Sign off do matters a lot!
Avoid
 Thx or Rgrds
 Looking forward to hearing from you
 Love
 Respectfully / Respectfully yours
 [Nothing at all]
Bad Sign-off
 My parents wouldn’t buy me an iPhone so I have to manually type “Sent from my
iPhone” to look cool
 Sent from my laptop, so I have no excuse for typos
 Sent from my smartphone so please forgive any dumb mistakes

17. 17

18. Bad Signatures
18

19. Good Signature
19
An effective email signature can make all the difference!

20. 20

21. 21

22. 22

23. 23

24. Bonus Tips
24
 Include a clear, direct subject line.
 Use a professional email address.
 Think twice before hitting 'reply all.'
 Include a signature block.
 Use professional salutations.
 Proofread every message.
 Keep your fonts classic.
 Know that people from different cultures speak and write differently.
 Add the email address last.

25. 25