Yuva ppt how to presnt


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  • Volume – can be heard comfortably at back of room Variety – of volume and tone Vocabulary – never swear Don’t let your voice trail off at the end of a statement / question
  • attention to mixed messages (up implies question; down implies conviction & strength) There is a good evolutionary reason for this. It is possible that man first communicated by sung tones, rather than words. Still tone is over four times more important in communication than content.
  • Yuva ppt how to presnt

    2. 2. Presentation Skills <ul><ul><li></li></ul></ul>
    3. 3. Presentation Challenges Content Organization Delivery Fear <ul><ul><li></li></ul></ul>
    4. 4. CONTENT <ul><li>Relevant material for audience’s knowledge level </li></ul><ul><li>Acknowledgement of audience’s wants and needs </li></ul><ul><li>Sufficient depth in support material </li></ul><ul><li>Interesting examples for audience </li></ul><ul><li>Appropriate visual aids </li></ul><ul><ul><li></li></ul></ul>
    5. 5. ORGANIZATION <ul><li>Introduction </li></ul><ul><ul><li>DEFINITION OF TOPIC </li></ul></ul><ul><ul><li>DESCRIPTION OF THAT IN LUCID WAY </li></ul></ul><ul><ul><li>DESCRIPTION OF THAT TOPIC TO DEPTH </li></ul></ul><ul><ul><li>RELEVENT EXAMPLES AND MATERIALS FROM TEXTS , JOURNALS , RECENT ARTICLES ABOUT THE TOPIC </li></ul></ul><ul><ul><li>TRY TO USE MORE FLOW CHARTS FOR BETTER UNDERSTANDING </li></ul></ul><ul><ul><li></li></ul></ul>
    6. 6. <ul><li>RELEVENT EXPLANATION OF BASIC SCIENCES TO THAT TOPIC </li></ul><ul><li>CONCLUSION AND SUMMARY </li></ul><ul><li>REFERENCES </li></ul><ul><ul><li></li></ul></ul>
    7. 7. DELIVERY <ul><li>Moves comfortably and gestures naturally </li></ul><ul><li>Looks at each member of the audience </li></ul><ul><li>Speaks conversationally and enthusiastically </li></ul><ul><li>Handles visual aids effectively </li></ul><ul><ul><li></li></ul></ul>
    8. 8. Fear (Being afraid!] <ul><li>Biggest problem when speaking to groups is fear </li></ul><ul><li>Largely fear of the unknown </li></ul><ul><li>Reduce fear by reducing the unknown </li></ul><ul><ul><li></li></ul></ul>
    9. 9. 1) First, Do Your Homework <ul><li>What: Situation </li></ul><ul><li>Who: Audience </li></ul><ul><li>Why: Objectives </li></ul><ul><li>How: Methodology </li></ul><ul><ul><li></li></ul></ul>
    10. 10. Define the Situation: Is it to … <ul><li>Inform? </li></ul><ul><li>Teach? </li></ul><ul><li>Solicit input? </li></ul><ul><li>Persuade or sell? </li></ul><ul><li>Stimulate thought? </li></ul><ul><ul><li></li></ul></ul>What is the most important message that you want your audience to receive?
    11. 11. The Answers Will … <ul><li>Determine the material you will use </li></ul><ul><li>Guide your approach to the presentation situation </li></ul><ul><ul><li></li></ul></ul>Pitch your presentation to the ‘right level’ of the audience.
    12. 12. Define Your Objectives <ul><li>Gives you a goal to hit, a goal to attain as a result of your presentation </li></ul><ul><li>Do not include anything (data, visuals, examples, etc.) in your presentation that doesn’t help you achieve the objectives </li></ul><ul><ul><li></li></ul></ul>
    13. 13. 2) Get the Words in Order <ul><li>Introduction </li></ul><ul><li>Body </li></ul><ul><li>Conclusion </li></ul><ul><ul><li></li></ul></ul>
    14. 14. … also means— <ul><li>Tell them what you are going to say. </li></ul><ul><li>Say it. </li></ul><ul><li>Tell them what you said. </li></ul><ul><ul><li></li></ul></ul>
    15. 15. Preparing Your Material <ul><li>Determine your objectives </li></ul><ul><li>Plan a beginning, a middle, an end </li></ul><ul><li>Select key ideas and results to be presented </li></ul><ul><li>Organize the material </li></ul><ul><li>Enhance with visuals, numbers, examples </li></ul><ul><ul><li></li></ul></ul>
    16. 16. Introduction (Tell them what you are going to say.) <ul><li>Grab their attention </li></ul><ul><li>State your purpose </li></ul><ul><li>Explain your agenda </li></ul><ul><li>Establish personal benefit </li></ul><ul><ul><li></li></ul></ul>
    17. 17. Remember to include … <ul><li>Greetings </li></ul><ul><li>Acknowledgements </li></ul><ul><li>Agenda </li></ul><ul><ul><li></li></ul></ul>
    18. 18. Body (Say it.) <ul><li>Help the audience get the greatest amount of information with the least amount of mental effort. </li></ul><ul><li>Main points (maximum of 7) </li></ul><ul><ul><li></li></ul></ul>
    19. 19. Conclusion (Tell them what you said.) <ul><li>Summarize main points </li></ul><ul><li>Ask for specific action </li></ul><ul><li>Make last words memorable </li></ul><ul><ul><li>Not ‘any questions?’ (“Question and answer” BEFORE the final statement) </li></ul></ul><ul><ul><li>Not just ‘thank you’ (Do this in the introduction) </li></ul></ul><ul><ul><li></li></ul></ul>
    20. 20. Visual Aids Are … <ul><li>Visible (can be seen) </li></ul><ul><li>Aid (assist; help) </li></ul><ul><ul><li></li></ul></ul>Don’t automatically improve presentations! Visual Aids …
    21. 21. Visual aids play supporting role. Who plays the major role? <ul><ul><li></li></ul></ul>
    22. 22. <ul><li>You </li></ul>You! are the expert <ul><li>You </li></ul>are the one who was asked to speak
    23. 23. Do use visuals to … <ul><li>Focus the audience’s attention </li></ul><ul><li>Reinforce your verbal message </li></ul><ul><li>Stimulate interest and add impact </li></ul><ul><li>Illustrate factors that are hard to visualize </li></ul><ul><ul><li></li></ul></ul>
    24. 24. Don’t use visuals to … <ul><li>Impress your audience with detail and animation </li></ul><ul><li>Avoid interaction with audience </li></ul><ul><li>Make more than one point per slide </li></ul><ul><li>Present simple ideas that are easily stated verbally </li></ul><ul><ul><li></li></ul></ul>
    25. 25. <ul><li>Provide outline for audience </li></ul><ul><li>Provide outline for you </li></ul><ul><li>Support verbal message with visual images to increase retention </li></ul><ul><li>Support words with numbers and graphics to increase understanding </li></ul>Visuals <ul><ul><li></li></ul></ul>
    26. 26. If yes, what visuals do I need? A visual must be necessary. <ul><ul><li></li></ul></ul>
    27. 27. Preparing Good Visual Aids <ul><li>Appropriate </li></ul><ul><li>Clear </li></ul><ul><li>Consistent </li></ul><ul><li>Dynamic </li></ul><ul><ul><li></li></ul></ul>
    28. 28. Appropriate (Who is your audience?) <ul><li>Type of visual aid </li></ul><ul><li>Choice of overall design (‘template’) </li></ul><ul><li>Choice of graphics/pictures/charts </li></ul><ul><ul><li></li></ul></ul>
    29. 29. Present one key point per slide <ul><li>… because more than one idea in a slide </li></ul><ul><ul><li>Distracts the audience </li></ul></ul><ul><ul><li>Lessens the focus and impact of the message </li></ul></ul><ul><ul><li></li></ul></ul>
    30. 30. Make visuals big enough to see <ul><li>Up to the last row of seats </li></ul><ul><li>Should be easy to see </li></ul><ul><ul><li>… including the labels on charts and tables </li></ul></ul><ul><li>Highlight areas of a complex diagram or flowchart or organizational chart </li></ul><ul><ul><li></li></ul></ul>
    31. 31. <ul><li>Large and simple works well! </li></ul><ul><li>Prefer this size </li></ul><ul><li>Not this size </li></ul>
    32. 32. Make Text and Numbers Legible <ul><li>Use a minimum of 24 point size (This is 34 point) </li></ul><ul><li>This is 24 point size </li></ul><ul><li>This is 20 point size </li></ul><ul><li>This is 14 point size </li></ul><ul><ul><li></li></ul></ul>
    33. 33. Presenting Text <ul><li>Short bullets work better </li></ul><ul><ul><li>Short bullets actually are much more effective from a visual standpoint, while still effectively making your point compared to long paragraphs of text (like this paragraph). </li></ul></ul><ul><li>Don’t ferget to chack your spalling </li></ul><ul><ul><li></li></ul></ul>
    34. 34. ‘ 5 x 5’ Guideline <ul><li>Maximum of 5 bullet points </li></ul><ul><li>Maximum of 5 words per bullet </li></ul><ul><ul><li></li></ul></ul>
    35. 35. When presenting numbers … <ul><li>Maximum of 10 – 15 numbers in a slide </li></ul><ul><li>Round to whole numbers </li></ul><ul><li>Prefer graphs over tables of numbers </li></ul><ul><ul><li></li></ul></ul>
    36. 36. Consistent <ul><li>Background </li></ul><ul><li>Font </li></ul><ul><li>Structure </li></ul><ul><li>Capitalization </li></ul><ul><li>Spacing </li></ul><ul><li>Illustrations </li></ul><ul><li>Colors </li></ul><ul><ul><li></li></ul></ul>Start with Design Templates in PowerPoint
    37. 37. Use Color Carefully <ul><li>Keep consistent theme or template </li></ul><ul><li>No more than three or four colors per slide </li></ul><ul><li>Contrasting colors provides maximum visibility </li></ul><ul><ul><li>Dark colors for background </li></ul></ul><ul><ul><li>Light color for text </li></ul></ul><ul><ul><li></li></ul></ul>
    38. 38. Capital Letters … <ul><li>Only for first letter of first word in bullet point </li></ul><ul><ul><li>ALL CAPS (LIKE THIS) ARE MORE DIFFICULT TO READ </li></ul></ul><ul><ul><li></li></ul></ul>
    39. 39. Images preferred over text <ul><li>Lists into tables </li></ul><ul><li>Numbers into graphs </li></ul><ul><li>Wordy descriptions into diagrams </li></ul><ul><ul><li></li></ul></ul>
    40. 40. Transitions & Animations <ul><li>Movement </li></ul><ul><li>Multimedia </li></ul><ul><ul><li>Sight and sound </li></ul></ul><ul><li>Stages and steps </li></ul><ul><ul><li>‘ Builds’ </li></ul></ul><ul><ul><li></li></ul></ul><ul><li>Create interest </li></ul><ul><ul><li>Guide eye </li></ul></ul><ul><li>Simplify </li></ul><ul><li>Organize </li></ul>
    41. 41. Using builds and animations <ul><li>Helps explain flow of complex process </li></ul><ul><li>Keeps audience attention </li></ul><ul><li>But, too much interferes with the message </li></ul><ul><ul><li>… so use sparingly. </li></ul></ul><ul><li>Avoid mixing different slide transition effects </li></ul><ul><ul><li></li></ul></ul>
    42. 42. How to Use Visuals Some Do’s and Don’ts <ul><ul><li></li></ul></ul>
    43. 43. Talk about what’s on the slide. <ul><ul><li></li></ul></ul>
    44. 44. Give the audience time to see the slide. <ul><ul><li></li></ul></ul>
    45. 45. Enough time … <ul><li>Don’t put too much on a slide! </li></ul><ul><ul><li></li></ul></ul>
    46. 46. How Many Slides? <ul><li>Give two-minutes for presenting a ‘full’ slide </li></ul><ul><li>Arithmetic: </li></ul><ul><ul><li>10-minute presentation = not more than 5 slides </li></ul></ul><ul><ul><li>15-minute presentation = not more than 7 slides </li></ul></ul><ul><ul><li>20-minute presentation = not more than 10 slides </li></ul></ul><ul><ul><li></li></ul></ul>
    47. 47. Important Don’ts <ul><li>Do not read text on slides word for word </li></ul><ul><li>Do not face the screen and turn your back to the audience when pointing to slides </li></ul><ul><li>Do not rely on slides completely </li></ul><ul><ul><li>What do you do when there is no electrical power or when bulb of projector unexpectedly burns out? </li></ul></ul><ul><ul><li></li></ul></ul>
    48. 48. Uses of Handouts <ul><li>Reinforce important information </li></ul><ul><li>Summarize action items for the audience to follow-up on </li></ul><ul><li>Supply supporting data </li></ul><ul><ul><li></li></ul></ul>Handouts are the place for detailed tables, organizational charts, explanations.
    49. 49. <ul><ul><li></li></ul></ul>
    50. 50. <ul><ul><li></li></ul></ul>
    51. 51. A Good Speaker … <ul><li>Knows the presentation material </li></ul><ul><li>Has verbal and nonverbal skills </li></ul><ul><li>Expresses confidence </li></ul><ul><ul><li></li></ul></ul>I am who I am.
    52. 52. Show You Know Your Material <ul><li>Use written notes with discretion– don’t read word for word. </li></ul><ul><li>Manage visual aids smoothly </li></ul><ul><ul><li>Use pointers </li></ul></ul><ul><ul><li>Know how to move around in PowerPoint slides view </li></ul></ul><ul><li>Don’t rush your delivery </li></ul><ul><li>Handle questions well </li></ul><ul><ul><li></li></ul></ul>
    53. 53. Effective Public Speaking: 7% Words <ul><ul><li></li></ul></ul>Voice: 38% Tone Inflection Face & Body: 55% Facial Expression & Body Language
    54. 54. Verbal Skills: Your Voice <ul><li>Speak clearly </li></ul><ul><ul><li>Pronunciation </li></ul></ul><ul><ul><li>Volume </li></ul></ul><ul><ul><li>Pitch </li></ul></ul><ul><li>Speak expressively </li></ul><ul><ul><li>Tone </li></ul></ul><ul><ul><li>Pace and Speed </li></ul></ul><ul><ul><li>Timing </li></ul></ul><ul><ul><li></li></ul></ul>Technical Dramatic
    55. 55. Volume <ul><li>Project your voice to be heard— </li></ul><ul><ul><li>Aim for back of the room </li></ul></ul><ul><li>Gain maximum attention </li></ul><ul><ul><li>Say some words louder </li></ul></ul><ul><ul><li></li></ul></ul>
    56. 56. Tone <ul><li>Emphasis placed on a word to create meaning </li></ul><ul><li>Variation prevents monotonous presentations </li></ul><ul><ul><li></li></ul></ul>
    57. 57. Pace and Speed <ul><li>Speed at which speaker presents different topics or thoughts within a topic </li></ul><ul><li>Speaker adjusts pace according to listeners’ and speakers’ interest </li></ul><ul><li>Effective speakers change their rate of speed to fit their purpose, content, listeners’ & personal style </li></ul><ul><ul><li></li></ul></ul>
    58. 58. Timing <ul><li>Go s l o w e r to emphasize major points </li></ul><ul><ul><li></li></ul></ul><ul><li>Pause often & look at audience </li></ul><ul><li>Give emphasis with voice & body </li></ul>
    59. 59. Nonverbal Skills: Face & Body <ul><li>Exhibit physical control </li></ul><ul><ul><li>Face </li></ul></ul><ul><ul><li>Hands </li></ul></ul><ul><ul><li>Feet </li></ul></ul><ul><ul><li>Space </li></ul></ul><ul><li>Dress appropriately </li></ul><ul><ul><li></li></ul></ul>How you look How you move
    60. 60. Body Language: Messages You Send Thru-- Facial expressions Posture Gesture <ul><ul><li></li></ul></ul>
    61. 61. Facial Expressions <ul><li>Eyes are the windows to the soul </li></ul><ul><li>Face is the front of the house </li></ul><ul><ul><li>SMILE! </li></ul></ul><ul><ul><li>Act out what you’re saying. </li></ul></ul><ul><ul><ul><li>Frown </li></ul></ul></ul><ul><ul><ul><li>Shake your head </li></ul></ul></ul><ul><ul><ul><li>Raise your eyebrows </li></ul></ul></ul><ul><ul><li></li></ul></ul>
    62. 62. Posture ‘Do’ Stand up straight. <ul><ul><li></li></ul></ul>
    63. 63. Posture Don’ts <ul><li>Lean on the podium </li></ul><ul><li>Stand with hands on hips </li></ul><ul><li>Sway back and forth </li></ul><ul><li>Stand with arms folded across chest </li></ul><ul><li>Arms behind back </li></ul><ul><li>Bury hands in pockets </li></ul><ul><ul><li></li></ul></ul>
    64. 64. Gestures What to do with hands? <ul><ul><li></li></ul></ul>
    65. 65. Eye Contact Using your eyes <ul><ul><li></li></ul></ul>
    66. 66. Use Your Eyes to … <ul><li>Look at individuals </li></ul><ul><ul><li>Not one but many </li></ul></ul><ul><li>Establish eye contact at the end of a thought </li></ul><ul><ul><li></li></ul></ul>
    67. 67. Eye Contact– Don’t: <ul><li>Look out the window, at ceiling, at wall, at floor </li></ul><ul><li>Look at one spot </li></ul><ul><li>Forget to look at the back row </li></ul><ul><li>Let notes get in the way of eye contact </li></ul><ul><li>Look over the heads of the audience </li></ul><ul><ul><li></li></ul></ul>
    68. 68. Image <ul><li>Appropriate attire enhances credibility </li></ul><ul><li>Your attire is part of your message </li></ul><ul><li>Wear comfortable clothes </li></ul><ul><ul><li></li></ul></ul>
    69. 69. Basics of Q&A <ul><li>Anticipate questions </li></ul><ul><li>Listen to the question </li></ul><ul><li>Repeat the question </li></ul><ul><ul><li>Make sure everyone heard the question </li></ul></ul><ul><ul><li>Make sure you heard the question correctly </li></ul></ul><ul><li>Don’t guess </li></ul><ul><li>Keep your answer brief </li></ul><ul><ul><li></li></ul></ul>
    70. 70. Express Confidence! <ul><li>Smile. </li></ul><ul><li>Stand up straight. </li></ul><ul><li>Look your listeners in the eyes. </li></ul><ul><li>Be yourself. </li></ul><ul><ul><li></li></ul></ul>
    71. 71. Practice, practice, practice.
    72. 72. <ul><ul><li></li></ul></ul>
    73. 73. When Silence Is Golden <ul><li>Wise men think without talking; fools reverse the process. </li></ul><ul><li>Half of wisdom is being silent when you have nothing to say. </li></ul><ul><li>We were given two ears and one mouth, so we ought to listen twice as much as we speak. </li></ul><ul><ul><li></li></ul></ul>