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Presentation skills

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Presentation skills

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Presentation skills

  1. 1. PRESENTATION SKILLS
  2. 2. GROUP MEMBERS EMAN BUTT IQRA JAVED MALIK AYESHA AFZAL SADAF SHAFI
  3. 3. PREVIEW PART 1-Introduction PART 2-Preparing a presentation PART 3-Preparing yourself PART 4-Delivering a presentation PART 5-Handling An Audience
  4. 4. PART 1-INTRODUCTION WHAT IS A PRESENTATION? AIM AND IMPORTANCE IF PRESENTATION? WHAT CAN A PRESENTATION DO FOR YOU? EFFECTIVE PRESENTATION SKILLS?
  5. 5. WHAT IS A PRESENTATION? DEFINATION “IT is the process of presenting the content of a topic to an audience consisting of one or more persons” It utilizes some visual aid.
  6. 6. AIM OF PRESENTSTION To transfer information To communicate views To influence another mind Emphasis is not on transmission but on reception and understanding by audience so that YOUR MESSAGE IS UNDERSTOOD REMEMBER AND ACTED UPON!
  7. 7. WHAT CAN PRESENTA TION DO FOR YOU ITS PUTS ON DISPLAY •ALLOWS YOU TO INITIATE DISCUSSIONS •ASK QUESTIONS •RAISE ISSUES •INVITE VIEWS IT GIVES YOU A CHANCE TO SPEAK YOUR MIND
  8. 8. EFFECTIVE PRESENTATION SKILLS Precise use of language Knowledge of subject matter Logical & organized thought process Clarity of speech Attractive & effective audio-visual aids Empathy towards the audience AUDIO- VISUAL AIDS
  9. 9. PART 2-PREPARING A PRESENTATION PLANNING A PRESENTATION THIRTEEN STEPS TO ORGANISED PRESENTATIONS TYPES OF PRESENTATIONS
  10. 10. PLANNING A PRESENTATION Facts Tone Pace Timings Style Statement of purpose simple , concise and unambiguous Focus is the key IMPERATIVES OF PLANNING FORMULATE YOUR OBJECTIVE IDENTIFY YOUR AUDIENCE
  11. 11. THE STRUCTURE THE OVERVIEW THE LEAD THE THESIS STATEMENT THE INTERNAL STRUCTURE THE END STRUCTURE
  12. 12. THIRTEEN STEPS TO ORGANISED PRESENTATIONS  STEP 1 THINK ABOUT THE AUDIENCE  STEP 2 DETERMINE THE PURPOSE  STEP3 LIST THE DETAILS  STEP4 GROUP THE DETAILS  STEP5 ORDER THE DETAILS  STEP6 NAME THE TOPICS  STEP 7 SEQUENCE THE TOPICS  STEP 8 WRITE THESIS STATEMENT  STEP9 WRITE THE LEAD & END STRUCTURE  STEP10 PLAN THE PARAGRAPHS,TOPIC SENTENCES ( transitions  & reminders)  STEP11 WRITE THE PIECE  STEP12 PLAN THE VISUALS  STEP13 PRATICE,TAPE,EDIT
  13. 13. The Beginning The five main elements are Get their attention Establish A theme Present A structure Enunciate administrative details
  14. 14. THE ENDING Summary of the main points Conclusions and recommendation Finish with a flourish
  15. 15. VISUAL AIDS Reinforcement of the verbal message: Video presentation OHP Slide show Role play
  16. 16. PART III : PREPARING YOURSELF Believing in your self Analyzing appearance Enhancing body image Improving your voice Eliminating tension
  17. 17. STEP 1 – BELIEVING IN YOUR SELF Identify your strengths Think positive Visualize success PRACTICAL TIPS BEHAVE NATURALLY THINK OF THE AUDIENCE YOUR natural ally. Think of large audience as if it were small
  18. 18. STEP 2-ANALYZING APPEARANCE Study yourself in the mirror. MAKE AN IMPRESSION DRESS APPROPRIATELY PRACTICAL TIPS Do not wear anything that distract the audience Make sure clothes are well fitting and laundered It is important to look well groomed. Keep your hands out of the pockets.
  19. 19. STEP 3-ENHANCING BODY IMAGE ANALYZE YOUR STANCE. IMPROVE YOUR STANCE.
  20. 20. STEP 4- IMPROVING YOUR VOICE PRACTICAL TIPS Suck a mint or honey flavored sweet just before your begin to speak Consider doing yoga exercises to improve the depth of your breathing Practice changing information of a few sentences BREATHING CORRECTLY CONTROLLING YOUR VOICE USING THE RIGHT PITCH
  21. 21. STEP 5- ELIMINATING TENSION NEED TO REDUCE TENTION EXERCISES PRACTICAL TIPS Simple Exercises to reduce tension; Hand squeeze Neck push Body & spine stretch
  22. 22. PART 4- DELIVERING A PRESENTATION CONTROLLING NERVES SPEAKING CONFIDENTLY CLOSING EFFECTIVELY
  23. 23. CONTROLLING NERVES Identifying Nerves. Eliminating Tension. Reassuring Yourself. Defusing Nerves. Being Prepared.
  24. 24. CONTROLLING NERVES PRACTICAL TIPS LIST THE FACTORS THAT make you nervous Smile when it feels natural Get a good night’s sleep Follow the same routine Use nervous energy to enhance your speech Take a deep breath , relax , smile And start speaking slowly
  25. 25. SPEAKING CONFIDENTLY Begin confidently Pace the presentation. Use correct body language Use correct eye contact Adapt your gestures to the size of the audience Develop your own style Limit your speech time
  26. 26. SPEAKING CONFIDENTLY PRACTICAL TIPS Scan notes in small sections Pause briefly each time you make an important point. Make initial eye contact with friendly person Make eye contact at every available opportunity. Repeat key number Do not be afraid to use gestures & long pauses.
  27. 27. Closing Effectively SIGN POST THE END. LEAVE AN IMPRESSION THAT LINGERS. SPEAK AUTHORITATIVELY. FINISH STRONGLY. PRACTICAL TIPS Do not Leave Visual Aids On Too Long Do Not Rush As If You Are In Hurry Close With A Strong Summary Use Alliteration To Make An Impact Pause Between Summary And Question/Ans Session
  28. 28. Part 5 handling an audience Judging the mood Dealing with Question Coping with hostility
  29. 29. Judging the mood Assess the mood Involve the audience Look for signals Spot negativity Look out for signs of interest Reading gestures
  30. 30. Judging the mood PRACTICAL TIPS Listen the previous speaker if possible. Let the audience know that you are aware of there feelings. Involve members by asking them questions. Watch out for hand trying to stifle a yawn. Be ware of tapping feet-sign of impatience.
  31. 31. DEALING WITH QUESTION • Prepare well. • Appear confident. • Stay in control. • Handling questioners. • Analyzing questions. • Gaining time. • Dealing with hidden agenda. • Being honest with the audience.
  32. 32. DEALING WITH QUESTION • PRACTICAL TIPS  Remain calm whatever the tone of the questioner.  Encourage shy & nervous questioner.  Divert hostile questions back to the questioner or the audience.  Address answer to the whole audience.  Win over the audience with your knowledge.  Prepare one or two lengthy answers in advance.
  33. 33. TYPES OF QUESTION TO EXPECT FROM AN AUDIENCE THE SUMMARY QUESTION: "What you seem to be saying is... am I right?" This is an effort to recap on proceedings. THE STRAIGHT QUESTION:"Can you tell me about the services you offer in Brazil?" This is a direct appeal for information. THE ME AND MINE QUESTIONS: "When my mother tried , she found the opposite How do you explain that?" Personal experience is used to make a point.
  34. 34. TYPES OF QUESTIONS THE CARTESIAN QUESTION: "How can you say X, yet insist on Y?" Here logic is being used to defeat the speaker. THE RAW NERVE QUESTION:"When are going to get back to 1995 levels?" This is an ill-natured dig. THE WELL-CONNECTED QUESTION:"Have you talked to my good friend BILL CLINTON about this problem?" Name dropping is used to emphasize
  35. 35. RESPOND TO UNANSWERABLE QUESTIONS • There are a number of standard replies you can use in response to difficult questions. • If you do not know an answer, try to offer a satisfactory reply to show you have not ignored the question. • if a questioner persists, throw the question open to the audience.
  36. 36. "I DON'T KNOW THE ANSWER, BUT I CAN FIND OUT FOR YOU. IF YOU LEAVE ME YOUR ADDRESS, I WILL GET BACK TO YOU."
  37. 37. "I'M NOT SURE I KNOW THE ANSWER TO THAT ONE. PERHAPS WE COULD DISCUSS IT AFTER THE CLASS."
  38. 38. " I NEED TO THINK ABOUT THAT ONE. COULD WE COME BACK TO IT LATER? NEXT QUESTION, PLEASE."
  39. 39. "THERE REALLY IS NO RIGHT OR WRONG ANSWER TO THAT HOWEVER, MY PERSONAL BELIEF IS ..."
  40. 40. COPYING WITH HOSTILITY • RECOGNIZING DISRUPTERS. • DEALING WITH HECKLERS. • DEALING WITH CONFLICT WITH THE AUDIENCE. • FACING AN UNRESPONSIVE GROUP. • DEALING WITH HOSTILITY. • LEARNING FROM YOUR EXPERIENCE.
  41. 41. COPYING WITH HOSTILITY PRACTICAL TIPS  Remember the hostility is at your opinion not you.  Avoid prolonged eye contact.  Back your facts with evidence.  Don't lose your temper but assert your authority.  Try to find some common ground with the audience.  Give questioner ithers sources of information  Wait for a question even if none are forthcoming.  Be honest with your audience.  Stay relaxed but alert and enjoy your presentation.
  42. 42. DEALING WITH MEDIA If you have to speak at a public meeting of represent your organization at a press confrence,it is important to:- •Handle the media confidently. •Always answer queries calmly, politely & intelligently. •Be careful, not to let journalists put words into your mouth.
  43. 43. I HAVE ALREADY STATED MY POINT OF VIEW DURING MY PRESENTATION. I DON'T THINK I HAVE ANYTHING MORE TO ADD THIS JUNCTURE. YOU HAVE CERTAINLY MADE A VALID POINT. BUT I REFER TO THINK THAT
  44. 44. NO, THAT IS NOT WHAT I'M SAYING AT ALL. I WANT TO RETTERATE THAT WHAT I'M ACTUALLY SAYING...... WHERE AS I APPRECIATE WHAT YOU ARE SAYING I FEEL THAT I MUST EMPHASIZE THAT......

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