Editing involves carefully reviewing a document to improve clarity, organization, flow, accuracy, and impact. It is important to ensure the writing says what is intended in a simple, straightforward, and logical manner. Editors should check that all key points are clearly illustrated without unnecessary words, digressions, or information not needed by the reader. The tone should be positive and flow easily even with complex topics. Proofreading focuses more narrowly on catching spelling, grammar, punctuation, and formatting errors to create a polished final draft.

3. Editing:
KEY POINTS:

4. hems, haws and
digressions

5. Is it easy to understand?
Does it say what I want to say in simple, clear &
straightforward way?
Does it get to the point?
Does it stuck to the point?
Are all my points are clearly illustrated?

6. Is it organized in a logical way?
Does my opening sentence focus the reader's
attention in the directions I want him or her to go?
Are there any illogical surprises?
Does each sentence build in some way on the
one that came before it?

7. Does material needed to be moved, omitted or added?
Ask yourself
What is in this for reader?
Why should the reader agree with me?

8. • The more words we can eliminate from our
reading, the more power we preserve.
Does it contain unnecessary words?
➤Manage to get more time
➤Is it complete?

9. • Not every reader needs to all the information that exists on any one subject.
Does it contain all the information the reader needs to know?
• Many times we disagree not with the opinion but the way it is presented.
• Try to present negative in positive way.
Is it positive?
Examples It is better to” Be on time” than “Don’t be late”
We are unable to use your proposal
Is better We are not going to use your
proposal

10. Which would
you be rather
told
Your letter read easily, but there are several things you failed to include.
Your letter read easily & here are couple of things you can do to make your
next letter even more effective?
Is it accurate?

11. Have you exaggerated anything, been unfair in any way or failed to distinguish
between fact and interpretation?
Does it flow?
Is it is easy to read even if the subject is complex?
• The more complicated the complicated, the shorter the sentence should be.
Does the information get in the way of understanding?

12. 1.Make a point up
front. Tell the reader
what your message is
about in the opening
line.
Ask a question. When
your reader answers it,
he or she will be
participating in your
letter right from the
start.
1.State the good news.
Tell the reader what he
or she wants to hear
most. Put what benefits
the reader right at the
beginning.
Does the opening grab
my attention?

13. Presenting a gripping effect
Is it correct?

14. OR

16. Why Proof read?
It’s the content that really
matters……

17. Techniques for Proof Reading
Don’t relay on Spelling Checkers
Grammar Checkers can even be more problematic
Proof read only for only one kind of error at a time

18. Read slow & read every word
Separate the text into individual sentence
Circle every punctuation mark

19. Read the paper backward
Proof reading is a learning process

20. proofreading services

21. Editing Proof Reading
Is much more involved in the creation &
quality of writing
Works with writing that needs just a little
help
Improves language Checks the spelling, grammar & other
types
Increase the impact of writing Check the consistency and formatting
Makes writing clear and more concise Creates a perfect document ready for
publishing
Remove errors and larger inconsistencies Is faster than editing