(June 2011) Practical Approaches to Policy Development in Institutions

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Event: Opening presentation at Preservation Policy-based Infrastructure for Digital Library Research Environments Workshop at the 11th ACM/IEEE Joint Conference on Digital Libraries, Ottawa, ON, June 16, 2011. With David Pcolar.

Technology Education

PRACTICAL APPROACHES
TO POLICY DEVELOPMENT
IN INSTITUTIONS
Preservation Policy-based Infrastructure for Digital
Library Research Environments Workshop
JCDL 2011 | Ottawa | 16 June 2011

CAROLYN HANK
School of Information Studies
McGill University

DAVE PCOLAR
University Libraries
UNC-Chapel Hill

POLICIES
PLANS
PROCEDURES

SOURCE: ICPSR: About Digital Preservation Policies at ICPSR http://www.icpsr.
umich.edu/icpsrweb/ICPSR/curation/preservation/policies/about-policies.jsp.

PoDRI POLICIES
• In the Pledge project [PledgePolicyPrototype – DSpace
Wiki, 2007], policies are described as:
– A policy is typically a rule describing (or prescribing) the
interactions of actions that take place within the
archive, or a constraint determining when and by whom
an action may be taken. For example, a policy could
demand that every Item being submitted include an
approved deposit license. Another policy might
demand that every Bitstream in the asset store be
checked for content integrity (i.e. checksum
recomputed and compared with the checksum on
record) at least once in every six months.“
• Examples include:
– auditing, replication of content,
– automatic extraction and association of metadata,
– validation of checksums, format migration, and
trustworthiness.

POLICY CONTINUUM
ORGANIZATIONAL
• High-level organizational policies
– Reflects intention of the organization
• Lower-level organizational policies
– Documents decisions of the organization
• Individual policy statement
– Regulates the actions of the organization
• Encoded policy statements
– Translates organization’s policies into actions

TECHNOLOGICAL

REPRODUCED FROM: McGovern, Nancy Y., “Digital Preservation and Policies,”
Digital Preservation Management Workshops and DigCCurr Institute , 2008-2011.

EG: PoDRI PROJECT
Diversity of Tools/Repositories
• iBiblio, ContextMiner, Archivist Toolkit,
• Fedora, DSpace, ArchiveIT, ContentDM,
LOCKSS,
• aDORe, ExLibris DigiTool, Archon,
DocuShare,
• EPrints, Blackboard, SharePoint,
Documentum,
• L-Store, SRB, iRODS…

EG: PoDRI PROJECT
Emerging Integrative Frameworks
• Big Digital Machine
• Cooperative Strategies for Distributed Digital
Preservation
• DuraCloud: Preservation Infrastructure in the
Cloud
• TIPR: Towards Interoperable Preservation
Repositories (DSpace, aDORe, and DAITSS)

INDIVIDUAL POLICY STATEMENTS
Mission & Governance
Service Policy
Collection Policy
Access Policy
Privacy policy Encoded
Non-Exclusive Deposit License Policy
Format Support Policy
Statement?
Withdrawal Policy
Metadata Policy
Contributor Policy
“Preservation Policy”

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