This document discusses public relations consultancies and their role. It notes that PR consultancies have grown significantly since the 1980s and now offer full PR services rather than just specialist help. Consultancies act as both advisers, providing expert opinion, and agents, handling PR strategies and tactics on behalf of clients. They can take on various levels of involvement from acting as the PR department to providing specialized support. Using consultancies provides flexibility but also comes with less long-term commitment than an in-house PR team.
Public relations promotes goodwill and communication between the company and consumer. Good public relations builds relationships with your customers. It is a component of your marketing strategy; a company will be more profitable through communication and relationships with customers.
Major chunk of your advertising costs is consumed in acquiring media and therefore the decision to select right media vehicle for your voice becomes all the more crucial.
Understand the various viewpoints and key considerations involved with Media Acquisition.
Public relations promotes goodwill and communication between the company and consumer. Good public relations builds relationships with your customers. It is a component of your marketing strategy; a company will be more profitable through communication and relationships with customers.
Major chunk of your advertising costs is consumed in acquiring media and therefore the decision to select right media vehicle for your voice becomes all the more crucial.
Understand the various viewpoints and key considerations involved with Media Acquisition.
Learn more about the key ethical considerations faced by practitioners of public relations. Also, this lecture explores the Code of Ethics by the Public Relations Society of America (PRSA).
Learn more about the key ethical considerations faced by practitioners of public relations. Also, this lecture explores the Code of Ethics by the Public Relations Society of America (PRSA).
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2. PR consultancy has been very fast
growing business since early 1980’s.
The earlier consultancies provided
specialist help to in-house PROs, but
today’s consultancies are also likely to
offer a full Public Relations service to
organizations.
PREPARED BY :MS GOMALA SUKUMARAN
3. Consultants act as advisors.
They are consulted for their expert
opinion.
They do not carry out the work.
Today’s Public Relations consultants do
more than advise.
They are both advisers and agents.
PREPARED BY :MS GOMALA SUKUMARAN
4. This is because they advise
clients, and also handle Public
Relations strategies and tactics
on behalf of an organization.
PREPARED BY :MS GOMALA SUKUMARAN
6. They are large, well established
organizations that offer both
consultancy (advice and
recommendations) and agency service
(media relations)
Every aspect of Public Relations is
provided within the consultancy.
PREPARED BY :MS GOMALA SUKUMARAN
7. There are many types of specialist consultancies.
Some specialize in particular
Industries (agriculture)
Financial
Governmental
Employee relations
Sponsorship
Exhibitions
Corporate hospitality
PREPARED BY :MS GOMALA SUKUMARAN
10. CONSULTANCIES..CAN…
Be the Public Relations department of an
organization
Support an in-house Public Relations
manager with advise on strategy but a focus
on tactical issues.
Focus only on handling Public Relations
tactics.
Provide a sub-specialist service.
PREPARED BY :MS GOMALA SUKUMARAN
12. CONTRACT
A legal contract is essential.
This protects both the organization and the
consultancy because it spells out exactly :
What the relationship is to be
For how long it will last
How it may be terminated
What the fees will be
How they will be paid
PREPARED BY :MS GOMALA SUKUMARAN
13. CONSULTANCY ROLE
To provide client management with
communication expertise in the form of
counseling and active communication skills
in order to further the interests of the client
organization or individual within the
constraints of the IPR Code of Conduct.
PREPARED BY :MS GOMALA SUKUMARAN
14. CONSULTANCY FUNCTION
To advise the management of client
organizations of the most cost-effective
and efficient means of achieving
identified communication strategies
and tactics, and to implement strategic
and tactical plans in order to achieve
those objectives.
PREPARED BY :MS GOMALA SUKUMARAN
15. STRUCTURE
A Public Relations consultancy sells the
knowledge, skills and talents of its staff.
It has no tangible product.
It is, in this way, operating like a lawyer.
Public Relations consultancies can be small
and compact.
They can be large and complex.
PREPARED BY :MS GOMALA SUKUMARAN
16. CONTINUED…
Expensive and impressive offices are
not needed when the face-to-face work
is done in the client’s offices on or
neutral territory, so the focus tends to
be on impressing the client through the
tangible things.
PREPARED BY :MS GOMALA SUKUMARAN
17. CULTURE
No Public Relations consultancy can
work on standard office hours.
These provide a basis for the working
day, but Public Relations is a deadline
driven occupation.
PREPARED BY :MS GOMALA SUKUMARAN
18. CONTINUED…
It is approach to working that takes a lot of
people by surprise, since nobody really cares
what time work starts or stops.
The judgment is always :
Did we meet the deadline ?
Was the client happy ?
Did we charge correctly ?
PREPARED BY :MS GOMALA SUKUMARAN
19.
20. FUNCTIONAL
Provides for organization by
what people do.
Providing the structure is
simply for administrative
convenience.
PREPARED BY :MS GOMALA SUKUMARAN
22. CLIENT
This recognizes the importance of the client and
organizes around clients and the services they
need.
In some consultancies the organization may be
around markets, with several clients served by
each market group.
Note that in both organization, the administrative
team has been separated. This is the only unit is
focused internally – its members will join with the
others when needed to complete the job
24. FEES
Public Relations consultancies are in the
business of making profits.
Normally they aim to make a return of
between 10% and 20% on income.
In other words , for every RM 100 000 of
income they try to have RM 20,000 left
when all expenses have been paid.
PREPARED BY :MS GOMALA SUKUMARAN
25. EXPENSES…INCLUDE
Salaries and wage costs
The Public Relations Consultants
Association (PRCA) have estimated that
salaries account for some 50% of all costs.
This is because Public Relations is a
people business, and talented people
cannot be hired cheaply.
PREPARED BY :MS GOMALA SUKUMARAN
26. CONTINUED…
Equipment
State of the art equipment is needed
and the necessary hardware and
software must be constantly
upgraded.
5 % goes into this area
PREPARED BY :MS GOMALA SUKUMARAN
30. CONTINUED…
Balance
If these cost breakdown are accurate,
about 13% is left as profit to cover
loan repayments, shareholder
dividends.
PREPARED BY :MS GOMALA SUKUMARAN
31. PUBLIC RELATIONS IN-HOUSE
OR THROUGH CONSULTANCY
The two ways in which an
organization can organize its
Public Relations activity
In-house
consultancy
PREPARED BY :MS GOMALA SUKUMARAN
32. IN-HOUSE
An in-house Public Relations manager
will probably call on a Public Relations
consultancy from time to time – but
only to support, to provide special skills
or to help out in times of pressure .
The focus, the leadership will be inhouse.
PREPARED BY :MS GOMALA SUKUMARAN
33. LEVEL OF PUBLIC RELATIONS
Strategic
Where advice is given to top management
in the formation of the mission and
corporate objectives
Tactical
Where the public relations programmes
are implemented.
PREPARED BY :MS GOMALA SUKUMARAN
34. QUALITY
It should go without saying that a quality
Public Relations service can only be
delivered by quality people.
Whether in-house or through consultancy
the need is to hire the best you can afford.
Having hired the best is then essential to let
them do their job.
PREPARED BY :MS GOMALA SUKUMARAN
35. CONTINUED…
Public relations is a specialist
subject, which requires a subtle
approach.
It is a long-term, on-going activity
and the budget and management
controls must allow for this.
PREPARED BY :MS GOMALA SUKUMARAN
37. ADVANTAGES
1. Public relations staff are employed by the
organization. They :
Identify closely with the aims and objectives of
the organization
Have a personal stake in the organization
success.
Do not need to refer – or if they do, it is
relatively easy because they have access
Are close to the decision makers
PREPARED BY :MS GOMALA SUKUMARAN
38. CONTINUED…
Can offer a 24- hour service
Can move freely around an organization
Can form internal networks with employees
from across organizations.
2) Internal communications can be set up
throughout the organization
3) Continuity may be improved because internal
staff probably tend to be more stable in
employment than consultancy staff.
PREPARED BY :MS GOMALA SUKUMARAN
39. DISADVANTAGES
Staff can
Too closely identify with their product offering (the
mirror effect).
Become biased in favor of their organization.
Have only a narrow range of experience.
On be in Public Relations as part of an on-going
personal development programme, and therefore may
not have commitment, knowledge or long-term interest.
Be limited in their aspirations : they may see their longterm careers elsewhere in the organization
PREPARED BY :MS GOMALA SUKUMARAN
40. CONTINUED…
If there is not a full Public Relations department,
the function may be allocated to another manager.
He may
Have little interest in Public Relations
Have little Public Relations knowledge
Give priority to his “real” job.
Use Public Relations as a way to get out and have
fun, without doing the background work
needed to make an event success
PREPARED BY :MS GOMALA SUKUMARAN
41. CONTINUED…
Public Relations may be used as a training
and development activity for “fast-track”
managers.
The Public Relations manager may not be
suited to the task. He will have been
appointed by non-Public Relations people,
and they may have made a misjudgment.
PREPARED BY :MS GOMALA SUKUMARAN
43. There is no long-term commitment to employed staff.
Costs are directly related to the work done
The budget can be agreed in advance.
Budgets can quickly be changed as necessary.
PREPARED BY :MS GOMALA SUKUMARAN
44. The Public Relations people have current experience in
the markets. They:
Work for other clients
Commission more work than an in-house department
Have a range of useful contacts
Can call on immediate assistance from highly qualified
colleagues
Can bring freelance help as needed.
PREPARED BY :MS GOMALA SUKUMARAN
45. Their range of equipment, and support services, is
likely to be better since it has greater use made of
it.
They can provide one or more limited services,
such as central information service, or a service to
do with a specific overseas market.
Their contacts can be terminated quickly if
necessary.
PREPARED BY :MS GOMALA SUKUMARAN
46. Consultants will have limited knowledge of the
organization and its products.
Access is difficult, especially to secure areas.
Identification is with the consultancy, before the
client.
Staff turnover ay be higher than in-house
Complex or difficult queries will have to be referred to
an organization's manager before the media can be
briefed.
PREPARED BY :MS GOMALA SUKUMARAN