Permit to Work software proves to be a very useful and convenient tool to establish control, co-ordination and communication, following correct work sequences among the participating agencies. Web based software lets you use intranet or the internet to run Permit To Work to every desktop and work location in an organization. It replaces the need for "paper based" permit to work systems with approvals via electronic signatures, while the final output is a printed "permit" for display at the worksite with all the details of the work, the risk assessment and isolation & other certificates. Permit To Work Software has capability to adapt the client's existing procedure and its work environment. No requirement to change whole system, boost system implementation on time. Learn More about ASK-EHS Permit to Work Software - http://www.ask-ehs.com/software/permit-to-work-software.html

1. Designed for use within
Oil & Gas,Power,Chemical,Facility / Utility,Construction,Pharmaceuticals,
Steel industries,offshore complexes and others
http://www.ask-ehs.com
e-PTW
permit to work complete solutions e -PTW
Isolation
management
Permit monitoring
Job Safety
Analysis
Certificates
Warning & Alerts
External
references
Role based
authorization
Permits
Knowledge
sharing
Area map

2. 01
02
03
04
05
06
08
09
09
Contents
Introduction
Permit Control
Isolation & Control
Job Safety Analysis
Features
Our Approach & Implementation
System Configuration
Summary
Support
Contents
e-PTW

3. Whye-PTW?
For lengthy, intricate, and voluminous jobs engaging large
number of agencies and work-force and tackling variety of
hazardous work situation with application of lockout-tagout
isolation systems, it becomes a gigantic work to run about, contact
people personally,take their clearances,making entries on the forms with
signatureetc.
When the control centers are located at far distances and in tough geographical
terrain,exercisingphysicalcontrolbecomesextremelytediousandtimeconsuming
If any reference is needed with previous jobs undertaken earlier,one has to search the
samephysicallyfrommaintainedlibraryofdocuments
The authority in command is faced with large number of PTW applications for the
various location of the complex and he has to scrutinize among them taking into
considerationtheentireworkprocess
e-PTW software proves to be a very useful and convenient tool to establish Control, Co-
ordination and Communication following correct work sequences among the participating
agenciesthroughcomputersystem,facilitating:
Full view of the entire work scenario to enable the in charge to take correct and fast
decision
Right,definiteandquickcommunication
Smoothflowofwork,savingtime,avoidinglengthypaperwork
Easy&quicklyretrievaldatabank
ASK-EHS has successfully designed custom-made module and implemented the above
required system in India & abroad which are excellent by working the entire satisfaction of
the clients.
Introduction “Make it Safe. Make it Happen”
e-PTW permit to work complete solutions
Introduction
01

4. Management of permit to work documents and certificates.System supports the full cycle
of Permits and Certificates and comes with a customized workflow to validate steps to
promotesafeworkingpractices.
FEATURING
Notification generation
Permit creation
Role & Rule controlled
Awareness & Acknowledgement
Concurrence & Authorization
Email notification
Issue & Surrender control
Re-issue control
Issue for testing
Valid to & Expiry
Surprise inspection by safety team
Full audit trail & History
Gas testing
Related safety documents
Attachment
TYPE OF DOCUMENTS
Risk Assessment (JHA,JSA,TRA)
Hot work permit
Cold work permit
Isolation certificate
Confined space certificate
Radiography certificate
Scaffolding certificate
Dive certificate
Excavation certificate
Gas testing records
e-PTW controls the sequence of
status changes a permit is moved
throughduringitslifecyclewithits
flow engine.The software provides
facility to authorized parties to
mention all necessary procedures,
isolations and authorization are
completed before moving to the
nextstageinthesequence.
e-PTW manages the entire permit
process, including: granting
permission,preparing&approving
a permit, issuing it for work to
commence,testing it and closing it
followingjobcompletion.
PERMIT FLOW
STATE EXAMPLES
Raised
Submitted
Approved
Available
Issued
Surrendered
Closed
Cancelled
On Hold
History
PermitControl
02
Permit Control “Everybody understands simplicity”
Isolation(LOTO)
Certificates
Job Safety Anal.
Dashboard
Visual Display
Gas
Testing
Work
Request
Authorised
Prepared
Assigned
Issued
Closed
Re-Validated
Expired
Hard
Copy
Email
Concur

5. Isolation&Control
03
Isolation & Control “Making plant SAFE to work on”
FEATURING
Isolation points & types
Isolation states
Shared isolations
Procedure attachments
Tag & lock box detail
Audit & History
e-PTW system facilities barcode tag labels and
RFID tag item identification technology.Mobile
devices can be used to upload specified
isolation points in order to provide plant
engineers the ability to locate and confirm the
isolationpointsasspecified.
Appropriate isolation sequences and individual
points are provided to the user to perform and
confirmtheworkusingRFIDplantidentification
and matching tag label barcodes. On
completion, the information can be uploaded
to affirm specified isolation points have been
applied. The system facilities de-isolation
procedureinasimilarmanner.
ISOLATION POINT VERIFICATION
e-PTW contains feature to manage the entire isolation process with
controls and checks to support logical process flow, ensuring the
synchronizationofplantisolationwithpermits.
The software guides users through the process by selecting the
isolations required while checking if they are already being shared by
otherwork.
The isolation & de-isolation process can be managed with Lock orTag
control. It gives engineer the ability to print out Isolations list & Tags
that can be taken to the worksite and used to carry out the required
isolationswhicharethenrecodedinthesoftware.
1.Build an Isolation
3.Do Isolation
4.Confirm Done in System
2.Print Isolation Lists & Tags

6. Job Safety Analysis
Job safety analysis provides the work team with identified hazards, controls, barriers and
safety documents that require communicating prior to work commencement.The JSA can
act as or support a Toolbox Talk where the individual input, agreement, roles and
responsibilitiescanbeagreedwiththeworkingpartypriortostartingwork.
CLEAR WORKING PARTY COMMUNICATION
Followingtaskdefinitionthejobcanbebrokendownintoaseriesofworksteps,eachbeing
recorded on the JSA.Each work step is then analyzed separately to determine the potential
hazardsrelatedtoit.
Aclient-specificHazardlibraryisprovidedtostimulatethoughtandtoassistindefiningthe
hazardsandcontrolsofeachworkstep.
Draft JSAs can be printed and used to visit the worksite to evaluate the hazard present,
followedwiththeJSAupdate,refinementandadditionofhazardsandcontrols.
Supplementary assessments such as materials, hazards, lifting plans or crafts can also be
supportedwiththedocumentattachmentfacilitiesofthesystem.
JSA STEPS
Work Request,Define and
Categorize Work
Raise JSA and define the
Equipment and Work Scope
Form a JSA Team (if required)
Define Work Steps
Conduct Work Site Assessment
Conduct Risk Assessment
Identify all the Hazards and
determine risk ratings
Assign controls to risks that
are not acceptable
Determine risk ratings after
controls are applied
Re-assign controls until all
risks are acceptable
Finalize documents
Submit for approval
Approve or Re-Assess
1
2
3
4
5
6
7
8
6.1
6.2
6.3
6.4
6.5
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JobSafetyAnalysis
04

7. 05
Features
Knowledgesharing
Knowledge-based processing of safety information, such as JSA, Isolations, allied
with the capture of lesson learnt following work tasks and experiences gathered at
work sites during execution of actual job, provide safety engineers and other
associated agencies with powerful tool to process permits and certificates in an
informedandhighlyintegratedmanner.
Isolationmanagement
Applicationmaintainsrecordofeachequipment,theirisolationpointsandisolation
procedurewith relevant aids like actual photographs,drawings and diagrams.It can
incorporatetheusesapplicationofdifferentLock-out/Tag-outaccessories.
AreaMap
Area map is an aerial view of the plant layout which depicts the current status of
permitsissuedandapplicationwaiting
Identified dangerous zone classification, content of area, danger from &
associatedriskfactor
Colorcodesandsymbolsidentifythenatureofpermits
Identificationmarksfordifferentpermitswiththeirbriefworkdescription
Withasingleclick,entirestatusofpermitsandapplicationappears
Identificationmarksfordifferentisolationpointswithstatus
Unique identification marks for confined space and continuous gas testing
monitoringdepicted
Warning & Alerts
Softwarewarnissuerifpermitbeingraisedcoincideswithapermitincurrentuseon
samelocationorgridreference,therebysavingtimeandeffort
Location hazard warning with danger zone classification ensures that users are
aware of the potential dangers, so that the appropriate protection and control
measurescanbetaken
Reminderforthepermitvalidityexpired
State-flow also encompasses email, concurrence, notifications, lesson learned, gas
testingandmanyothertriggerfeaturestosupportthesafetyprocesses
External References
Facility to attach any external references in form of electronic document such as
workprocedures,photographs,drawing,diagramsetc.
Permit Monitoring
Facilitatestomaintainlogofongoingpermitswithwirelesshandhelddevices
Dynamic monitoring
The safety team should remain aware of the potential for new hazards as work
progressand not become complacent.If necessary,they should STOPTHE JOB and
requesttore-assessthetask.
Permit Tracker
Trackthepermitsanditscurrentstatus
Management Information
Rule-based structure within a defined authorization process and flexible analysis
functionsdeliver‘real-time’managementinformation
Built in management reports like permit issued, suspended permits, Isolation list,
JSAlist,Hazardslistetc.
Graphicalpresentationofhistorytocarryoutstatisticalanalysis
System supports all reports,permits and certificates to be exported as PDF files for
easydistributionpurpose
Complex Job-history
Complex job having large number of permits have been planned, executed and
closed,thesamewillbekeptinstoragesequentiallyforreference
Gas test monitoring
Logofcontinuous/frequentgastestdatausingwirelesshandhelddevices
Approval Mechanism
Thismechanismvalidatesboththeusersandthedatabeforeallowingachange.
Features
Security
System offers advanced configurable security features extending to single sign-
on,securityswitching,rollandskillmatching

8. OurApproach&Implementation
06
Our Approach & Implementation “In your game, “good enough” isn’t just good enough”
The strength of ASK-EHS lies in its pool of
talent, exper tise, experience and
resourcefulness in software solution. Our
strength in software solution acquires
exclusivereputationfromthefactthatwenot
only develop and deliver software to our
clientsbutalsoworkhand-in-handwiththem
to implement the requisite measures at work
places. Our composite team takes the full
responsibility of software implantation; train
the client to use and execute the software
application in real-time environment with
confidence and competence, thereby
deriving full benefit from the software
application. A qualified team of project
leaders, computer programmers, software
testing professionals and implementation
specialist take-up software and technical
developmentandimplementationworks.
5.Go-Live
4.Training
3.Testing
2.Software Configuration
1.Requirements

9. OurApproach&Implementation
07
Our Approach & Implementation
Requirements
The initial stage will confirm the objectives and scope of the project,identify tasks
tobecarriedoutanddeterminesoftwareconfiguration.
1
Software Configuration
This stage involves making the baseline software work the way a customer wants.
A core element to this process is to build a set of WYSIWYG.These are data input
screensthatcloselyresemblestheresultinghardcopyprintoutsandrulelogic.
2
Testing
Testing is normally split into two phases, Factory Acceptance Testing (FAT) and
UserAcceptanceTesting(UAT)
3
Training
While administrator and customer project manager will have undergone
sufficient training to enable them to participate in tasks such as process mapping,
FATandUAT,additionalstafftrainingisstillrequired.
Formal, role-specific training and assessment materials have to be prepared, IT
staff needs formal training on system administration and we normally organize
roll-outtrainingsessionsledbytheadministratortoprovideconfidence.
4
Go-Live
With preparation, configuration, testing and training completed we reach the
moment everyone has been working for – go-live. Staff should be aware of the
impending switch from an existing system to an electronic system from a
combinationofaco-ordinateawarenesscampaignandroll-outtraining.
Final data is set up,software is installed and tested on user workstations and key
users are selected to begin the process of using the system to process the live
data.
ASK-EHS provides on-site support to staff during this early confidence building
stageandfinallytheprojectissignedoffandformallyhandedovertotheASK-EHS
supportdepartmentwhoprovideongoingsupportasandwhenrequired.
5

10. SystemConfiguration
08
System Configuration “Your system, your rules”
Permits and Certificates – ability to operate client specific forms for all
document types in the form of software screens that closely represent the
paper JSA, Permits and Certificates. The system supports any number of
types, which has its own layout, logic and data to provide users with
immediatefamiliarityandrulebased.
Hard copy Certificates and Permits – The format of printed Permits and
documents is also client specific.ASK-EHS has implemented different sizes,
color, styles, watermarks, single/double side and continuation sheet
handlingonmanyprintertypes.
Isolation and Lock-out / Tag-out methods – The software can be
configuredtomatchthefullrangeofmethodsusedbydifferentcompanies
forisolationprocedurewithfeaturesandprocessflowtosupporttheuseof
isolation certificates or the alternative method of showing isolations on
permits. A range of Lock-out/Tag-out methods are matched to suit client
preferencestailor-madetags.
Hazard & Control library – Risk assessment is supported by Hazard library.
This can be changed by client to contain their own applicable hazards and
potential controls.The library can be added to and developed by the client
toevolveasnewhazardandcontrolsarerecognizedthroughworktasks.
Userroles&rights–ability to assign specific rolesand rights to authorized
persontoview,add,edite-PTWsystemvariousstages.
Integration – e-PTW system is open for integration to other systems.The
multi-tier object-oriented architecture with its fully exposed APIs is
designedtocommunicatewithothersystemslikeMSDS,SAP,ERPsystems.
A core design goal of e-PTW system is to provide you with a system
that adapts to your process and required permit forms and
checklists, rather than forcing procedural change to match the
software. The architecture allows the system to be configured precise
requirements using instruction sets that are utilized by you. Some of the
commonconfigurationfeaturesare;

11. Summary
09
Summary “Improved Safety, Cost Reduction, Improved Uptime”
Although cost benefits are secondary to that of safety it is beneficial to understand that
adopting an electronic safe system of work can substantially contribute to the goal of
operatingexcellencewhilereducingoperationalcostsrelativelywell.
In summary, benefits are based on more effective and efficient administration systems to
enforce safety procedures prior to, during and after work activities as well as achieving
fewerincidentsduetogreatersafetyvigilance.
BETTER
Isolation points & types
Information
Assessment
Knowledge
Rule adoption
Process
Transparency
Application
Responsibility
Communication
Awareness
Behavior
Audit
PERSONAL ADVANTAGES
Easier to access the process
Knowledge and awareness
Quick availibity of authorities
without any personal
communication
EXTRA CONTROL
Cross checks
Role checks
Alerts
Planning & Awareness
Quality
Statistical Analysis
History
BETTER COMMUNICATION
Central information
Faster communication
Confirmed communication
OPERATIONAL EFFECTIVENESS
Increased efficiency
Increased Uptime
Lower operational cost
C
A
H
HC
A
Hot Work
Permit No: 50
Hydro testing
Support
Support
We pride ourselves in our excellent quality
of support, which ranges from helpdesk, to
system upgrades, maintenance and
administration.Our team is smart and experienced
enoughintheEHSandITdomains.
*This document, or any related presentation about ASK-EHS’ strategy, strength and possible future
developments,directions and functionality of products and/or platforms,areall subject tochange and may
be changed by ASK-EHS at any time due to any reason without notice.The information in this document is
notacommitment,promiseorlegalobligationtodeliveranymaterial,codeorfunctionality.
Instant Online Support
Email :
Website :
Contact No.:+91 98251 00917
info@ask-ehs.com
http://www.ask-ehs.com
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