The document evaluates several collaboration tools for a business project based on criteria including file sharing, audio/video conferencing, notifications, security, backup capabilities, and pricing. Google Drive and Teambox are identified as top options. Google Drive is selected as the primary tool due to its familiarity to group members, accessibility from any device, and integrated file storage and editing features. Teambox is considered as an alternative due to its role-based permissions and standard free features. Concerns around additional pricing and lack of integrations on free versions make Teambox less suitable than Google Drive.

1. SFSU ISYS 363
Fall 2013
Sections 1 & 2
Group “Islanders”

2. BUILDING BLOCKS OF SUCCESSFUL COLLABORATION
Features needed for each end user:
- Be accessible from anywhere. Each user must be
able to access and apply changes to working
documents from any computer or smartphone.
- Full editing capabilities.
- Reasonable pricing for member.
- Screen sharing
- Backup capabilities.
Expected features for Collaboration
- File sharing capabilities- A collective storage space
that will sync all working and completed documents.
- Have audio and video capabilities for
teleconferencing purposes.
- Secure/ Encrypted by host
-Notifications- The tool must be able to notify each
member of any new activity. This includes logging/
tracking and progress reports.
Communication is the backbone of any successful team, group, project or business entity. In
order to achieve one common goal, all members must be able to communicate effectively,
efficiently and in a timely manner.
Team “Islanders” seeks to utilize 1-2 collaboration tools for the use of our business. These
tools will supply each user with a full range of editing capabilities.

3. BUILDING BLOCKS OF A SUCCESSFUL
COLLABORATION
(CONTINUED)
—It is agreed by all members that the criteria for this startup business, and must meet the needs of any
small to medium sized corporation.
Major concerns addressed:
One major concern is that each member will have the ability to edit another members work without
his/her consent. For this reason, we have chosen to utilize more than one collaboration tool. The first will
be used strictly as a “rough draft” tool. It will give each member the ability to freely edit another members
work. The second tool will be used as the primary tool for the submission of all completed drafts and
working documents. This primary tool will have a backup feature that saves our collective progress each
time a draft is submitted. If at any time, more work needs to be done, The last draft will be re-entered
into the first tool so that any new changes can be made any new ideas can be added. Only 2 elected
marketing leaders will have access to release any works back into the “rough draft” phase.
Elected Market Leaders:
Chief Executive officer- Adrian Sanchez Executive Officer- Taishi Kamimura

4. GOOGLE DRIVE • File Sharing: Any file can be shared with anyone(or an
account can be shared with people). Free 15GB storage.
• Audio and Video Conferencing: Text chat built in, each
user can be invited to a Hangout through the integrated
Google+. Supports audio, video and screensharing with up
to 10 people, switches automatically to speaker.
• Notifications: In addition to real-time editing, supports
comments/annotation with fine control over email
notifications(only replies to me/all replies).
• Collaboration: Real-time editing from it’s inception shows
the dedication to collaboration, threaded comments, and
the recent more extensive integration into the rest of the
Google’s communication platforms(Gmail/Google+)
• Security and Privacy: Access requires an invited account
to co-own a file, but still allows for public sharing with a
link when needed.
• Backup: Supports versioning and saves “deleted” files.
Even allows to manage changes in different times by
different users.
• Platform, Pricing and Availability: Supported by
advertising, available on all platforms with a browser, and
several apps(iOS, Android, Chrome…)
PROS:
1. Free with Google Account(also free).
2. Entire team is already familiar with it.
3. Real time file-storage, editing, and
communication are all integrated.
CONS:
1. Requires a Google Account
2. Funded by advertising(not really free)
3. Communication and screen sharing
aren’t as integrated as in other
platforms(only text chat built in,
separate Google Hangout needed for
webcam/screen, but still free using the
same Google accounts)

5. ANYMEETING • File Sharing: Yes. Offers file sharing at real time, during
the meetings. You can send and receive PowerPoint,
word, access, ect.
• Audio and Video Conferencing: “Anymeeting” offers
Video conferencing for up to 6 people.
• Notifications: Notifications are done through email only.
• Collaboration: Offers Screen Sharing/ P2P file transfers/
Conference calling with login pin numbers/ Real time chat
available.
• Security and Privacy: Secure 128 bit encryption.
Participants for the meeting are emailed a customized,
secure link that allows them access to the meeting.
• Backup: Recording feature available for pay version only.
“Anymeeting” does not offer a collaborative storage space.
• Platform, Pricing and Availability: Compatible with Mac/
PC/ ipad/ Android tablets. Utilizes Adobe flash player.
Free (although Ad supported). can broadcast up to 200
people. Pay versions: "Pro25"- $17/mo. or $180/yr. &
"Pro200“- $78/mo. or $780/yr.
PROS:
1. Only gaining 4 features by using the
purchased version as oppose to the free
version. You also have the ability to sell
tickets to your webcasts.
2. Live screen sharing with the ability to
upload streaming videos from your
computer or the web.
3. Customized branding (The look of the
tool). Pricing is less than most
competitors
CONS:
1. Live support by phone or chat only
available for pay versions.
2. Documents are sent P2P only, and not
collectively shared in a stored space.
No way to track interaction.
3. Ability to record meetings are for
purchase version only.

6. VYEW
• File Sharing: allows you to share files, such as Microsoft
PowerPoint and documents. Also, users can share the
screen
• Audio and Video Conferencing: Allows Audio and Visual
conferencing with the ability to screen share.
• Notifications: Notifications are done through email only.
• Collaboration: Contextual discussion forums, voice notes
and the ability to track and log activity is available.
• Security and Privacy Secured meeting rooms. It is
possible to make these rooms open to everyone, or
accessible only to those who have been invited.
• Backup: Continuous rooms are always saved (backed
upped) and always on. (Storage capabilities: it’s not
specifically mentioned… but, it is not very good use for
large meeting or presentation; therefore, it might be very
limited and has small capacity.)
• Platform, Pricing and Availability: Compatible with Mac/
PC/ ipad/ Android tablets. Free for all users
PROS:
1. Its low price and lots of optional plugins and
features make “Vyew” a very good webinar
service for educational settings (ex,
homeschooling, tutoring).
2. you can show Microsoft PowerPoint
presentations and communicate by using
audio, video, or both.
3. Very user friendly and intuitive interface.
CONS:
1. According to the users’ review, it is very
difficult to begin scheduled meeting as a
host. Webcam streaming can be garbled
and choppy, and sometimes it’s lagging.
2. Compatible for a small business or schools;
however, it seems not including enough
tools for large scale presentation or sales
demonstrations.
3. Somewhat limited in range of features.

7. TEAMBOX
● File Sharing: 5 GB with free use. Gives the ability to
upload and share up to 5 projects. Unlimited storage for
paid use.
● Audio and Video Conferencing: 5 member use for free
version. $5 each additional member/ mo.
● Collaboration: Groupchat, Drop box and Box integration
for Pro version only. Pro version allows P2P file
transfers/Real time chat available and provides email
notifications.
● Security and Privacy: SSL Encryption and provides Role
based permissions.
● Backup: Automated backup each time a project is
uploaded . Utilizes cloud server.
● Platform, Pricing and Availability: Compatible with
Mac/ PC/ ipad/ Android tablets. Utilizes Adobe flash
player. Free for up to 5 users, each additional user is $5
per month. Compatible applications available for
iPhone/Android/ Google Chrome.
Pros:
1. Allows the assigning of Role based
permissions
2. Most features are standard for free
version.
3. Money back Guarantee
Cons:
1. Additional pricing is based off of number
of additional users. Does not allow flat
rate pricing.
2. Integrations features for most platforms
are only available for paid versions.
3. Downloadable applications do not have
automatic notifications.

8. PREZI
• File Sharing: None besides the Prezi presentation file
itself(a proprietary file we don’t actually see
• Audio and Video Conferencing: Not built in at all. Skype
or Google Hangouts would have to be used.
• Notifications: Notifications are possible through email.
• Collaboration: Allows to share view, or see each others
cursors and work as it happens. Even present together.
• Security and Privacy Requires a Prezi account to be
invited(or account information shared between
memebers).
• Backup: All work is updated in real-time, crashing not an
issue. Can also download proprietary file for use with
special Prezi software.
• Platform, Pricing and Availability: Free, and available to
any sofisticated browser(mostly on computers). Apps
available too.
Pros:
1. Unique presentation format(pan and
zoom frames instead of slides)
2. Intuitive interface(an infinite canvas to
split up between the team members)
3. Very focused on creating presentations,
few unnecessary features
Cons:
1. Must be converted to PDF for
SlideShare, so most of hte interesting
proprietary features won’t be used
anyway(collaborative live presenting, for
instance)
2. Only does presentations, no built in file
storage or audio/video communication
3. Somewhat of a learning curve due to a
few radical departures from most
presentation software/formats.

9. OUR WINNERS!!!
Google Drive
❖ Easily understandable
➢ GD is a user friendly tool that each member of our
group is familiar with. This will allow more time to
complete work without having to learn an entirely new
operating system
❖ Accessible anywhere with shared storage
space
➢ GD is accessible from any Mac/ PC/ ipad/ tablet/
smartphone (Application friendly). All members have
access to a free storage space that is accessible via
cloud network. It gives real time updates to all
members when any documents have been uploaded,
changed or removed.
Teambox
❖ Integrated Video Conferencing
➢ Teambox has screenshare capabilities and allows for
chat groups through video with VOIP
❖ Largest amount of storage space
➢ 5GB free. Unlimited for $5 additional
❖ SLL Encryption
❖ Role based permissions
➢ This will allow the Market leaders of our team to
delgate tasks more efficiently.
❖ Automatic Integration with Google Drive
❖ Immediate email notification of new
activity.Team “Islanders” feels that the use of these two collaboration tools will best fit our needs. Each possesses a distinct
capability that the other lacks. Utilizing both tools will bring our projects to a higher level of success. “Google Drive”
will be used and the “rough draft” tool in which all users will have access to working on the same project. “Teambox”
will serve as the primary tool in which all drafts are reviewed and approved by the Market leaders. Teambox’s
automatic integration feature with Google Drive will allow for a shorter processing with each project, and allow for
each member of our team to maximize his/ her time.

10. REFERENCES
• Google Drive
❖https://support.google.com/drive/?hl=en#topic=2799627
• Vyew
❖http://vyew.com/site/product
• Anymeeting
❖https://www.anymeeting.com/Free-Web-Conferencing-Features.aspx
• Teambox
❖http://www.teambox.com/platform/features/
• Prezi
❖https://prezi.zendesk.com/forums