ISYS 363 group collaboration tools powerpoint

1. SFSU ISYS 363
Section 01-

2. Group Collaboration Tools Project
Overview
 Focus on group collaboration tools and how they work in the
business environment.
 Collaboration is the experience that integrates
people, processes, and technology all in one space
 These tools morph conversations and file sharing tools into
a knowledge base that the entire enterprise can now
access.
 Market leaders
 Facebook
 LinkedIn
 SharePoint
 IBM Open Connections

3. A Good Collaboration Tool?
 What companies and enterprises want in collaboration tools:
 Security
 File sharing
 Real time
 Unlimited users and storage
 Video chat and communication forums
 Our Criteria
 Free
 Real time communication through video conferencing, or
message board
 Share files anywhere in the world at any given time.
 Share different type of documents such as spreadsheets, and
images

4. GroupMe
Pros
 Works on every mobile device
 Share photos, location, and
even split payments with people
in group
 Works around the world
 Can leave group at any time
 Have the ability to “like” other
group members posts
Cons
 Limited communication
 No video chat
 Mobile application on different
carriers can be confusing
 Limited to only mobile device
use
GroupMe is a mobile app that allows for private chat
rooms among a group of people.

5. Dropbox
Pros
 Has good security on files; only
uses who are authorized can
access the files specific files
being shared
 Easiest to use for file share
between groups
 You can access past forms of a
file, even after changes have
been made.
Cons
 Can be difficult to locate a file
 Not as efficient for teamwork
compared to other
collaboration tools because of
synchronizing
 According to users, Dropbox
lacks good customer service
Allows you to store, access, and share pictures/videos
and documents at any given moment and place on your
computer or smartphone.

6. Skype
Pros
 Allows virtual meetings
(Convenience)
 User friendly/easy setup (600
million users)
 High Capacity Calls (Up to 25
people)
 Free service (Including
Skype-to-Phone)
Cons
 Poor video/audio quality on
group calls, in various aspects
(Unprofessional)
 Often hard to setup with
standard AV system (Time
consuming)
 Security Risk (Not good for
important info.)
Skype is a freemium voice-over-IP service and instant messaging
client that is currently
developed by Microsoft

7. Google docs
Pros
 Quick access to documents
anywhere in world.
 Allows file sharing, simultaneously
working on files.
 Can create private or open sharing.
 Free to use for up to 15GB of
information
 Allows the use of spreadsheets and
sharing photos
Cons
 Limited features set compared
to Microsoft word/excel.
 Have to be connected to the
internet to use.
 Requires a Google account.
 Limited storage for free users
A web-based office suite offered by Google within its Google Drive service.
It allows users to create and edit documents and spreadsheets online.

8. Twiddla
Pros
 No plug-ins=all you need is a web
browser
 You can interact with the web (or
uploaded picture, document, or
widget) AND mark it up in real time
with other people
 It incorporates chat and voice
 Can invite as many people
to participate in your
Twiddla session as you like-
No limits
Cons
 All members must be online
using Twiddla at the same time
 There is no way to track the
influence/contribution of each
team member.
 The markup tools are somewhat
difficult to use when drawing
with the mouse. Using a tablet
interface may allow for better
precision when drawing.
Twiddla is a free online collaboration tool that allows team
whiteboarding. You can upload or draw images in real time with
others.

9. Our Winner
 Google Docs
 Easy to learn and use
 Simple file sharing and real time editing
 Allows for multiple ways to communicate
 Word
 Spreadsheet
 Chat
 Imports and exports and works with most file types

10. References
 http://en.wikipedia.org/wiki/Skype
 https://www.dropbox.com/
 http://www.twiddla.com/
 https://groupme.com/
 http://www.pcworld.com/article/254457/google_drive_th
e_pros_and_cons.html
 http://collaboration.about.com/od/enterprise/a/How-
Collaboration-Can-Work-For-Business.htm