This is one of the outputs of our Open Access Good Practice Pathfinder project. It is a case study outlining Hull University's approach to OA drawing on the views of key stakeholders.
Open access pathfinder case study teessideDavid Young
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The metric tide – Stephen Curry, Imperial College London, and Ben Johnson, HEFCE
Open infrastructures - Clifford Tatum, Leiden University
Open citation – Cameron Neylon, Curtin University
Jisc and CNI conference, 6 July 2016
The case for learning analytics - Jisc Digifest 2016Jisc
Jisc is developing a learning analytics service in consultation with universities and colleges, suppliers and key stakeholders. The rationale is to provide universities and colleges with a basic solution that can form the basis of a complete solution to all you learning analytics requirements.
We believe Jisc are uniquely placed to provide a national infrastructure that can support the future development of learning analytics within the UK.
This session will explore the case for learning analytics, does it work and do you need it?
Business intelligence: making more informed decisions - Jisc Digifest 2016Jisc
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Learn about our agile approach and some of the legal and practical issues we’ve come across around data re-use. Hear how university data experts have benefitted from taking part and see some of the new dashboards and analyses the teams have created.
Incentives for sharing research data – Veerle Van den Eynden, UK Data Service
Incentives to innovate – Joe Marshall, NCUB
Incentives in university collaboration - Tim Lance, NYSERNET
Giving researchers credit for their data – Neil Jefferies, The Bodleian Digital Library Systems and Services (BDLSS)
Jisc and CNI conference, 6 July 2016
Open access pathfinder case study teessideDavid Young
This is the fourth and final case study report from our Pathfinder project. As part of our Jisc-funded Pathfinder we have travelled to HEIs around the country to hold Open Access focus groups, aiming to find out about good practice across five key areas of OA implementation.
The metric tide – Stephen Curry, Imperial College London, and Ben Johnson, HEFCE
Open infrastructures - Clifford Tatum, Leiden University
Open citation – Cameron Neylon, Curtin University
Jisc and CNI conference, 6 July 2016
The case for learning analytics - Jisc Digifest 2016Jisc
Jisc is developing a learning analytics service in consultation with universities and colleges, suppliers and key stakeholders. The rationale is to provide universities and colleges with a basic solution that can form the basis of a complete solution to all you learning analytics requirements.
We believe Jisc are uniquely placed to provide a national infrastructure that can support the future development of learning analytics within the UK.
This session will explore the case for learning analytics, does it work and do you need it?
Business intelligence: making more informed decisions - Jisc Digifest 2016Jisc
We’re developing a lab environment for you to experiment with data sources to create dashboards and analyses to help a wide range of staff in your organisation make better informed, strategic decisions.
Learn about our agile approach and some of the legal and practical issues we’ve come across around data re-use. Hear how university data experts have benefitted from taking part and see some of the new dashboards and analyses the teams have created.
Incentives for sharing research data – Veerle Van den Eynden, UK Data Service
Incentives to innovate – Joe Marshall, NCUB
Incentives in university collaboration - Tim Lance, NYSERNET
Giving researchers credit for their data – Neil Jefferies, The Bodleian Digital Library Systems and Services (BDLSS)
Jisc and CNI conference, 6 July 2016
Figshare for institutions - Jisc Digifest 2016Jisc
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Learn more about University of Salford’s approach and get a high level overview of the latest figshare functionality.
How you can enhance the efficiency and effectiveness of teaching and learning...Jisc
Led by Sue Attewell, head of change - further education and skills, Jisc.
With contributions from
Claire George, programme leader in information and creative, Bridgend College
Anne Marggraf-Turley, ILT coordinator, Coleg Ceredigion
Connect more in Wales, Thursday 7 July 2016
How to get your institution ready for open access monographs - Ellen Collins ...Jisc
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The OAPEN-UK project, funded by AHRC and Jisc is exploring open access monograph publishing in the humanities and social sciences. The institutional case studies included in-depth interviews with Pro-Vice Chancellors of Research, Directors of Research, Grant administrators, Finance Directors, Librarians and Repository Staff and researchers themselves. The session will be presented by Ellen Collins, Research Officer for OAPEN-UK.
The Knowledge Exchange is a partnership of six national
organisations within Europe. As part of its ambition to make
Open Scholarship work, the Knowledge Exchange has developed
a Framework for Open Scholarship. This sets out the different
phases in the research life cycle against a variety of perspectives
that present barriers/challenges for Science/Scholarship to
be open, at the same time acknowledging that there are many
levels of stakeholders, reaching from individual researchers to
institutions to national governments. In this talk the presenters
will explain the partnership and share their recent report and
current work around Open Scholarship.
Chris Keene, Jisc
Bas Cordewener, Jisc/Knowledge Exchange
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learning outcomes has become entrenched in policy and the
strategies of academic institutions. In the UK this trend has
crystallised in the Teaching Excellence Framework (TEF).
Librarians are increasingly managing course-specific resources
that up to now had been the province of the Virtual Learning
Environment (VLE) or digital textbook platforms. This session
looks at the impacts on content and licensing, e-textbooks and the potential merging of library and educational technology
Ken Chad, Ken Chad Consulting Ltd
Chair: Steve Kennett, security director, Jisc.
The UK education and research sectors have extensive international partnerships with their peers overseas. New scientific instruments such as the Square Kilometre Array and developments such as Brexit are likely to increase the institutional requirement for enhanced digital services to locations overseas.
This will require increased collaboration amongst the providers of the campus, national, and international networks and other e-infrastructures. In this session we will look at ways in which Jisc and its international peers are working to connect the global education and research communities that they serve.
Running order of talks:
16:15-16:40 - Internet2 future infrastructure planning
Speaker: John Moore, Internet2.
16:40-17:05 - Connecting TVETs on a shoestring: bringing the internet to South African colleges
Speaker: Arno Hart, TENET.
17:05-17:30 - Jisc's international strategy – how we can help you
Speaker: Esther Wilkinson, head of international, Jisc.
Getting ready for learning analytics - Jisc Digifest 2016Jisc
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Jisc has been offering an institutional readiness assessment to institutions involved in the development phases of the learning analytics project. Building on the learning so far we will provide participants of this workshop with questions and activities that will start you on the journey.
The workshop will explore legal and ethical issues that you may need to address; technical and data challenges that may have to be overcome and cultural issues that are required.
Exploring co-design - Jisc's new approach to innovationJisc
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With contribution from Rebecca Davies, pro vice-chancellor and chief operating officer, Aberystwyth University.
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The benefits and challenges of open access: lessons from practice - Helen Bla...Jisc
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With contribution from Andrew Simpson, associate university librarian (procurement and metadata and systems), Portsmouth University.
In this session you’ll hear in this session you’ll hear about the benefits and challenges of open access.
Connect more in London, 28 June 2016
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After several years of concerted effort to implement OA following the Finch report in 2012, we have learned, and continue to learn, a great deal about what works well, and what works less well. In this workshop we’ll present examples of good practice to support implementation from our nine pathfinder projects.
Figshare for institutions - Jisc Digifest 2016Jisc
In May 2015 the EPSRC policy framework on research data came into effect. Salford University partnered with figshare to not only answer the mandate but to enhance the visibility of the research generated at the institution. All public facing research outputs are freely available to the wider public at salford.figshare.com.
Learn more about University of Salford’s approach and get a high level overview of the latest figshare functionality.
How you can enhance the efficiency and effectiveness of teaching and learning...Jisc
Led by Sue Attewell, head of change - further education and skills, Jisc.
With contributions from
Claire George, programme leader in information and creative, Bridgend College
Anne Marggraf-Turley, ILT coordinator, Coleg Ceredigion
Connect more in Wales, Thursday 7 July 2016
How to get your institution ready for open access monographs - Ellen Collins ...Jisc
How ready is your institution for Open Access (OA) monographs? Although excluded from REF2020, there is no doubt that they will be included in the future, indeed you can already publish an OA monograph now. This session will first provide a brief introduction to the OA monograph landscape – what is happening, who is doing what, what models are being explored. It will then look at how institutions are responding to landscape and based on evidence collected through institutional case studies as part of the OAPEN-UK project, present tips for getting your institution ready for OA monographs.
The OAPEN-UK project, funded by AHRC and Jisc is exploring open access monograph publishing in the humanities and social sciences. The institutional case studies included in-depth interviews with Pro-Vice Chancellors of Research, Directors of Research, Grant administrators, Finance Directors, Librarians and Repository Staff and researchers themselves. The session will be presented by Ellen Collins, Research Officer for OAPEN-UK.
The Knowledge Exchange is a partnership of six national
organisations within Europe. As part of its ambition to make
Open Scholarship work, the Knowledge Exchange has developed
a Framework for Open Scholarship. This sets out the different
phases in the research life cycle against a variety of perspectives
that present barriers/challenges for Science/Scholarship to
be open, at the same time acknowledging that there are many
levels of stakeholders, reaching from individual researchers to
institutions to national governments. In this talk the presenters
will explain the partnership and share their recent report and
current work around Open Scholarship.
Chris Keene, Jisc
Bas Cordewener, Jisc/Knowledge Exchange
A focus on measurement and assessment of teaching and
learning outcomes has become entrenched in policy and the
strategies of academic institutions. In the UK this trend has
crystallised in the Teaching Excellence Framework (TEF).
Librarians are increasingly managing course-specific resources
that up to now had been the province of the Virtual Learning
Environment (VLE) or digital textbook platforms. This session
looks at the impacts on content and licensing, e-textbooks and the potential merging of library and educational technology
Ken Chad, Ken Chad Consulting Ltd
Chair: Steve Kennett, security director, Jisc.
The UK education and research sectors have extensive international partnerships with their peers overseas. New scientific instruments such as the Square Kilometre Array and developments such as Brexit are likely to increase the institutional requirement for enhanced digital services to locations overseas.
This will require increased collaboration amongst the providers of the campus, national, and international networks and other e-infrastructures. In this session we will look at ways in which Jisc and its international peers are working to connect the global education and research communities that they serve.
Running order of talks:
16:15-16:40 - Internet2 future infrastructure planning
Speaker: John Moore, Internet2.
16:40-17:05 - Connecting TVETs on a shoestring: bringing the internet to South African colleges
Speaker: Arno Hart, TENET.
17:05-17:30 - Jisc's international strategy – how we can help you
Speaker: Esther Wilkinson, head of international, Jisc.
Getting ready for learning analytics - Jisc Digifest 2016Jisc
How ready are you to implement learning analytics in your institution?
Jisc has been offering an institutional readiness assessment to institutions involved in the development phases of the learning analytics project. Building on the learning so far we will provide participants of this workshop with questions and activities that will start you on the journey.
The workshop will explore legal and ethical issues that you may need to address; technical and data challenges that may have to be overcome and cultural issues that are required.
Exploring co-design - Jisc's new approach to innovationJisc
Jisc has developed a new approach to innovation called co-design. This approach involves Jisc customers and stakeholders much more closely in every stage of the innovation process from deciding which issues and opportunities to address to managing projects and ensuring institutions benefit from outputs. Jisc piloted this approach during 2013 and this session will reflect on the pilot and the projects that were included. From 2014 onwards, all Jisc innovation work will be managed using co-design. This session will allow delegates to explore the co-design approach and help shape the themes that we will focus on this year.
Implementing analytics - Rob Wyn Jones, Shri Footring and Rebecca DaviesJisc
Led by Rob Wyn Jones, consultant and Shri Footring, senior co-design manager - enterprise, both Jisc.
With contribution from Rebecca Davies, pro vice-chancellor and chief operating officer, Aberystwyth University.
Connect more in Wales, 7 July 2016
The benefits and challenges of open access: lessons from practice - Helen Bla...Jisc
Led by Helen Blanchett, subject specialist, scholarly communications, Jisc.
With contribution from Andrew Simpson, associate university librarian (procurement and metadata and systems), Portsmouth University.
In this session you’ll hear in this session you’ll hear about the benefits and challenges of open access.
Connect more in London, 28 June 2016
Open access (OA) to research publications brings with it significant benefits for UK institutions, researchers and research funders.
After several years of concerted effort to implement OA following the Finch report in 2012, we have learned, and continue to learn, a great deal about what works well, and what works less well. In this workshop we’ll present examples of good practice to support implementation from our nine pathfinder projects.
OPEN DATA. The researcher perspective
Preface
Paul Wouters
Professor of Scientometrics,
Director of CWTS,
Leiden University
Wouter Haak
Vice President,
Research Data Management,
Elsevier
A year ago, in April 2016, Leiden University’s Centre for
Science and Technology Studies (CWTS) and Elsevier
embarked on a project to investigate open data practices
at the workbench in academic research. Knowledge
knows no borders, so to understand open data practices
comprehensively the project has been framed from the
outset as a global study. That said, both the European
Union and the Dutch government have formulated the
transformation of the scientific system into an open
innovation system as a formal policy goal. At the time
we started the project, the Amsterdam Call for Action on
Open Science had just been published under the Dutch
presidency of the Council of the European Union. However,
how are policy initiatives for open science related to the
day-to-day practices of researchers and scholars?
Open Access in the Global South: Perspectives from the OCSDNetLeslie Chan
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Libraries and Research Data Management – What Works? Lessons Learned from the...LIBER Europe
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and publication channels. In this breakout session, based on
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expectations of present day academia.
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Open accesspathfindercasestudy hull.doc
1. Open Access Pathfinder
Case Study: Hull
University
Optimising Resources to Develop A Strategic Approach to OA
This Jisc-funded project will develop shared tools and best practice policies and
procedures to enable HEIs with limited external funding to effectively and creatively
respond to the challenges and opportunities presented by recent Open Access policies.
Outputs include a customisable Open Access cost modelling tool to help HEIs better
plan different scenarios of research growth, best practice policies and workflows for
University libraries and research services, case studies profiling lessons learned by
four HEIs, and a quick reference decision tree for researchers and support staff.
Background
The University of Hull, founded in 1927, has approximately
20,000 students and has a strong track record of research,
particularly in electronic engineering (where it is known for
the creation of liquid crystal technology) as well as
healthcare, chemistry and environmental/marine science. In
REF 2014 the University performed well, with 62% of its
research rated as internationally excellent or above.
The University is ranked 63 overall in the Complete
University Guide table for 2016, and 54 in the Guardian
University League Tables 2016. The University has recently
invested £28M to upgrade the Brynmor Jones Library. Hull’s
institutional repository, Hydra, is based on Fedora and is
primarily designed to hold items where full-text is available.
Philip Larkin at Hull railway
station by Barry Hall CC BY
Overview and objectives
Barry Hall (University of Sunderland, Repository Manager) and David Young (Northumbria
University, Research Funding and Policy Manager) travelled to the University of Hull on
Monday 9th
March and met with four members of staff, all stakeholders in open access to
varying degrees, to discuss their responses to recent open access requirements.
Attending on behalf of the University of Hull were:
Chris Awre - Head of Information Management
David Lunt - Senior Lecturer in the Department of Biological Sciences
1
2. Michael Latham - Academic Liaison Librarian for the Faculty of Arts and Social Sciences
Andrew Taylor - Planning Officer with responsibility for REF
The case study discusses both the challenges faced by our respective institutions, but also,
and more importantly, it explores examples of good practice in areas of open access
advocacy, and successful workflows and systems that have been used to meet open access
requirements. The case study is loosely structured around five broad headings which
describe the central issues related to Open Access: costs, OA structure and workflows,
institutional policy and strategy, advocacy and training, and systems.
Costs
David Lunt provided an academic perspective on the question of open access costs, making
the point that an average APC cost of £1500 is trivial in comparison with staff time invested
in writing and reviewing publications. The implication is that the University shouldn’t
hesitate to invest in (paid-for, gold) open access because it builds on the investment
they’ve already made in the staff publishing the research, and because of its clear
advantages in terms of access and citations.
Hull is in receipt of limited funding for gold open access from RCUK (£26,333 for 2015/16),
and like many other institutions, there is a perception among many academic staff in
particular that open access equates with paid gold exclusively. The result is that difficult
decisions need to be made regarding who receives funding, and who doesn’t. According to
Chris Awre: ‘It’s not realistic to have a single institutional way of making these funds
available,’ and decision-making in this instance needs to be devolved to faculties.
Although nobody in the sector has yet ‘cracked the question’ of how to decide where limited
funds are to be made available, the strategy at Hull is to go beyond compliance with the
HEFCE open access policy, but this will be necessarily selective. This raised the issue of
whether only three and four star research should be funded (at the expense of one and two
star research). The consensus though, was that nobody should expect the publication of
three/ four star research only, and that one/ two star can not only inform more significant
work, but, as Andrew Taylor noted, these outputs might employ a really novel method for
instance, one that might turn out to be important for later studies.
Although claims against the RCUK block grant have demonstrated an average APC similar to
that highlighted by Finch (although there have been ‘figures either side – quite far either
side in one or two cases’), there is no effective tool for capturing this data yet.
Good
practice
Devolving APC funding decisions to Faculties ensures academic
selection is the basis
Future
Challenges/
Questions
Are all RCUK funds being spent? Is there consistency in how Faculties
are giving access to these funds?
Open Access Structure and Workflows
Chris Awre is the central point of contact for open access and is based in the library. The
open access and research data management agendas for the library sit within the
information management function, which Chris heads up. Processing of APCs is carried out
by acquisitions and cataloguing staff, and there is a central email account for all open
access requests. There has been a noticeable increase in requests to deposit in the
2
3. institutional repository since publication of the university policy on open access (1st April
2015). Awareness of OA and the need to comply has also increased overall in recent
months.
To meet this increased demand, the library is putting together a research services team,
consisting of four existing members of staff currently working across various library
functions including cataloguing, collections development, and acquisitions.
It is felt that good collaboration between departments is necessary for successful workflows,
and that this exists across services at Hull, particularly between enterprise, ICT, research
policy, and the library.
Good
practice
Putting in place a team with specific responsibility for OA, even if they
have other responsibilities. A single point of contact will ensure a
coherent message and practice across the University.
Future
Challenges/
Questions
How did the creation of the Library Research Team impact the
workflows and anticipated rise in demand for OA?
Institutional Policy and Strategy
A new open access policy has come into effect 1st
April 2015, one year in advance of the
HEFCE REF policy. It’s expected that the HEFCE open access policy will instigate further
engagement in the run-up to its implementation in April 2016. The library is anticipating a
spike in queries between now and next year, and as Chris notes, they are implementing the
university policy now so that there’s a full year to ‘bed in’.
The recent appointment of the new PVC for research has given greater impetus to activities
around open access, and has helped to raise the OA profile.
Good
practice
Putting policy in good time before compliance is expected is essential
in order to give time for awareness raising.
Future
Challenges/
Questions
How have attitudes and practices of academic staff changed (if at all)
in response to the policy?
Advocacy/ Training/ Awareness
Among academic staff in biological sciences, different attitudes to open access correlate
with age difference, and career stage: early- and mid-career researchers tend to be more
enthusiastic towards, and can see the benefits of, open access, whereas more established
and/ or senior researchers are generally less convinced.
Representative views from the latter group include: ‘My work is specialist – I know who will
read it. No one else will be interested’. Others believe open access to be, ‘a solution to a
problem which does not exist – you can just email the author if you need a copy’. This is
not seen to be a particularly effective approach however, and as David Lunt explains, ‘when
you’re engaged in research you want to access a paper right now, rather than waiting for
the author to get back to you’.
Early career researchers are not always ‘the answer’ to promoting open access however.
Postgraduate union reps have been involved in a ‘fight against open access’, on the grounds
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4. that it’s viewed as a threat to the careers of postgraduate researchers – if there are not
enough funds to cover open access publication (via the APC-led gold route), then there’s a
feeling that PGRs might be forgotten.
Cost is not the only factor however; Michael Latham notes that there has been very little
take-up of a waiver for PeerJ, for instance, and there is a suggestion that prestige of the
publication, especially with regard to impact factor, is a major factor in deciding where to
publish. David Lunt explained the prevailing attitude among early career researchers,
‘When I go to look for a job, the Head of Department will ask, “Is it in Nature, PNAS?”’.
Younger researchers still retain the mindset that they need to publish in non-open access
prestige journals and yet, there are plenty of articles in Nature that aren’t cited!
One department has funded eight APCs over the past five years, and yet the department
policy has been to never turn people away – very few have asked. A major barrier is
unfamiliarity with systems and processes, and research staff are often reluctant to do
something for the first time. Once over this hurdle, however, they are likely to engage
more often.
From the perspective of the library, open access has been seen as one way to counter rising
journal costs, but it’s difficult to communicate this to academic staff who are often unaware
of the amounts of money spent on journal subscriptions. It was suggested that it might be
interesting to undertake a modelling exercise: what would happen if we stopped subscribing
to Elsevier?
David Lunt pointed out that the ‘sticks’ regarding open access advocacy are obvious (HEFCE
says you have to…), but asks whether the university ‘gets the carrots right’? There should
perhaps be a different approach to advocacy, one where compliance is tempered with
benefits: ‘The University wants to make your work more accessible and more visible to
people’, and less about ‘The Serials Crisis’. His view is that the stick will never work with
more established Professors, but that carrots might.
He went on to say that institutions could do ‘… a much better job of publicising our outputs’,
whether that be on external web pages, or part of email and newsletter announcements,
and that the University should have a mission statement of: ‘Our intention is that everyone
should have access to all the work we do.’
Good
practice
Don’t lose sight of the positive benefits of OA when raising awareness
- don’t focus entirely on the sticks, otherwise you risk creating
disengagement. Use OA to celebrate the work published by University
staff.
Future
Challenges/
Questions
Have awareness-raising efforts led to changes in staff attitudes and
behaviour?
Systems and Compliance
There will be a transition over the next couple of years from a system where input is done
largely by Library staff to a system where the author must take responsibility for uploading
their outputs. This is necessary because nobody knows the date of acceptance except the
author (and publisher). Realistically, this is seen to be the only way it can be done, short of
significant developments in national services such as Publications Router.
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5. Current system developments include the development of Hydra, the institutional repository
- RIOXX is to be implemented in September 2015 to enable self-upload.
Despite this, and despite the ongoing promotion and dissemination efforts, there is limited
optimism about achieving full compliance with the HEFCE policy. Although the shift in
behaviour required is small, it can’t be applied retrospectively and ensuring that everyone is
aware and remembers to do this is a huge challenge.
Good
practice
Self-deposit ensures authors take responsibility for engaging with the
HEFCE policy
Future
Challenges/
Questions
How did the self-deposit process work in terms of increasing
engagement with OA/HEFCE policy?
Conclusions
The focus at Hull in 2015 is on compliance with HEFCE’s OA policy. There are clear
challenges in terms of both staff engagement and understanding around OA. This area is
complex and there is unlikely to be a single solution which will work across the University -
something which was recognised by all participants. The University is seeking to address
these challenges by adopting a new policy and re-structuring to form a team of Library staff
whose roles will include OA management. Working together across services is a strength
which will need to be developed if the various challenges are to be addressed effectively.
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