Figshare for institutions - Jisc Digifest 2016

Work smart. Discover more.
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Supported by
ﬁgshare for researchers

Supported by
ﬁgshare for publishers

Supported by
the long tail of research data !
Ferguson,!A.,!Nielson,!J.,!Cragin,!M.,!Bandrowski,!A.!&!
Martone,!M.!Big!data!from!small!data:!data=sharing!in!the!
‘long!tail’!of!neuroscience.!Nat!Neurosci!17,!1442–1447!
(2014).!

Supported by
Conclusions: !
!
“We ﬁnd a robust citation beneﬁt
from open data. We further
conclude that … a substantial
fraction of archived datasets are
reused, and that the intensity of
dataset reuse has been steadily
increasing since 2003.”
Piwowar!HA,!Vision!TJ.!(2013)!Data!reuse!and!the!open!data!citaQon!advantage.!!
PeerJ!1:e175!hTp://dx.doi.org/10.7717/peerj.175!
!
What do we know? Sharing data = increased citation rate

Supported by
Upload one !
or more ﬁles

Supported by
Compulsory
metadata ﬁelds
marked with
green spots:!
!
Title!
!
Authors (can
remove yourself)!
!
Categories –
1,000+ FOR
codes!
!
Tags!
!
Description!
!
References
(unlimited URLs)

Supported by
Institution can
specify !
additional
metadata ﬁelds.!
!
Decide which
levels of the
institutional
hierarchy they
apply to.!
!
Decide which
are compulsory,
which optional.!
!

Supported by
Generate a
link to share
privately

Supported by
Reserve DOI
while data is still
private!
!
So you can cite in
your own
publications!
!
When your
publication goes
live, making the
item public in
ﬁgshare mints the
DOI

Supported by
Choose
appropriate
license
before
publishing

Supported by
Conﬁrmation
needed before
publishing an
item!
!
Can initiate
optional
curation
workﬂow !

Supported by
Create a
public item,
complete
with
license,
DOI and
altmetrics

Supported by
Which will
appear in a
branded data
portal for all
of your
institution’s
research
outputs

Supported by
Any dept or
group deﬁned
in your
institutional
hierarchy can
have its own
landing page
and
differently-
branded sub-
portal to
promote their
research

Supported by
Create a
metadata-
only record

Supported by
Link to
data stored
elsewhere

Supported by
Link out
to ﬁles
stored
elsewhere

Supported by
Deﬁne an
embargo
period!
!
On !
metadata only!
!
Or on data
plus metadata

Supported by
File under
embargo?
Know when
it becomes
available

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Publish
metadata !
but keep ﬁle
conﬁdential

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Need to keep
data private !
for now?!
Explain why!

Supported by
Collections –
to curate
related ﬁles,
with a DOI &
description at
the collection
level and the
ﬁle level

Supported by
Projects to collaborate on active data
Give it aTitle (and
Description and
Funding – both
optional)

Supported by
Invite members to the Project
Names are auto-
suggested as you
type. Can be
ﬁgshare users
beyond your
institution. Invite
externals by email
address in March
2016.!
!
Collaborator or
just Viewer.!
!
Need to respond
to email invite
generated.

Supported by
Adding content to a Project
Create ﬁrst item or
note.!
!
The create further
items.!
!
Add existing items
will be coming in
March 2016.

Supported by
Collaborating in the Project
Speech bubble
icon to create
comments.!
!
Can edit or delete
the item, including
uploading new
version of ﬁle
(version control)

Supported by
Data
management
planning
Figshare’s admin
functionality can
be used to assign
storage to
individuals, groups
or projects
Can also create
new subgroups
here and assign
admins to groups

Supported by
ﬁgshare’s reporting functionality will provide information on
storage needs and costs so that realistic RDM costs can be built
into future bids, and into institutional costing models

Supported by
Our two-way API
The ﬁgshare API allows you to push and
pull metadata and data into and out of
ﬁgshare, in JSON format

Supported by
hTps://www.youtube.com/channel/UC1oD8PIFPU5Q4FGMXE8jcug!!

David Clay
Jisc%Digifest%
March%2016%
Research Data Management at
the University of Salford

Project Drivers
RCUK Common Principles on Data Policy:
‘Publicly funded research data are a public good, produced in the
public interest, which should be made openly available with as
few restrictions as possible in a timely and responsible manner’.
University Research Strategy aims:
‘to deliver a high quality research base by focusing support and
investment on areas of strength and research excellence,
supporting growth of a strong research portfolio and delivery of
strong outputs and impact’.

Requirements gathering
Functional requirements and Business case
Jan 2015
CARDIO
March 2013
UoS Data
Audit
Survey
Jun – Sep 2014
Interview’s
with
researchers
October 2014
Functional
Requirements
November 2014
Solutions
assessment
November 2014
Business
case
January 2015

RDM Policy
•  Sets out clear principles for the management of
research data
•  Defines the responsibilities of the University, researchers
and research students
•  Aligned with funder policies
•  Developed after extensive consultation with researchers
and research leaders
•  Informed the development of our RDM service

Solution Architecture
Client Device
Windows PC, Mac, Linux
iOS, Android
Online Storage
££
Nearline Storage
£
UoS Data RepositoryUoS Institutional
Repository
DOI Proxy Service
Research Data Consumer
Data Repository
Harvester
USDR AdministratorFederated Identity
Provider
OAI-PMH Interface
Research Data Storage
Service
File Synchronisation
Web-based Access
Researchers and Collaborators
Online Storage
££
File Sync Client
DOI Minting
Service
ORCID Validation
External
preservation
services e.g.
CLOCKSS
Archive?
Web Browser
Other Interfaces?
Research Project
Collaboration Space
Project Landing Page
Document Collaboration (Async)
Real-Time Collaborative Editing
Web Conferencing
Wiki, Blog
Backup
£
Metadata
Standards
Deposit Data
External Data
Repositories
During Project End of Project
ISDADS (UoS)
Directory
UK Access
Management
Federation
Other IdP –
Google, Office 365,
Facebook,
LinkedIn, etc.
AuthZ and AuthN
AuthZ and AuthN
UoS Government
Agencies
Commercial
Organisations
Other Universities
(UK and Intl)
Source Code
Repository
Source Code in Development
Key
Existing Service
External Service
New Service
DMPOnline
Data Management Plan
Creation
Research Data Support
Service Website
Guidance
Before Project
Catalogue

Client Device
Windows PC, Mac, Linux
iOS, Android
Online Storage
££
Nearline Storage
£
UoS Data RepositoryUoS Institutional
Repository
DOI Proxy Service
Research Data Consumer
Data Repository
Harvester
USDR AdministratorFederated Identity
Provider
OAI-PMH Interface
Research Data Storage
Service
File Synchronisation
Web-based Access
Researchers and Collaborators
Online Storage
££
File Sync Client
DOI Minting
Service
ORCID Validation
External
preservation
services e.g.
CLOCKSS
Archive?
Web Browser
Other Interfaces?
Research Project
Collaboration Space
Project Landing Page
Document Collaboration (Async)
Real-Time Collaborative Editing
Web Conferencing
Wiki, Blog
Backup
£
Metadata
Standards
Deposit Data
External Data
Repositories
During Project End of Project
ISDADS (UoS)
Directory
UK Access
Management
Federation
Other IdP –
Google, Office 365,
Facebook,
LinkedIn, etc.
AuthZ and AuthN
AuthZ and AuthN
UoS Government
Agencies
Commercial
Organisations
Other Universities
(UK and Intl)
Source Code
Repository
Source Code in Development
Key
Existing Service
External Service
New Service
Solution Options
1.  Syncplicity – on-premise or hosted
2.  MS OneDrive for Business – on-
premise or hosted
3.  Janet File Sync & Share Framework
supplier e.g. Box
4.  Cloud Service with Linux client
support e.g. Dropbox
5.  FOSS solution e.g. Dropoff
1.  SharePoint/Office 365
2.  Lync or Jabber for real
time video/audio
3.  Figshare
4.  Formalise use of
commonly used Cloud
services e.g. Google
Docs/Hangouts
Strategic option to develop
‘Community Portal’ platform,
adding DB, Big Data,
Visualisation, etc.
1.  GitHub Enterprise
2.  Mercurial with web front-end
3.  MS TFS on Azure
4.  etc.
1.  Another backup product/license
2.  Distributed replication rather
than traditional backup
1.  Figshare – cloud or on-premise
2.  Existing repository (FOSS or
COTS) e.g. Eprints, Dspace
3.  SharePoint with bespoke
development
4.  Shared Service/Partner with
another HEI
5.  Other CMS e.g. TikiWiki CMS used
by the BBC
1.  EMC isilon scale-out NAS
with Smartdedupe and
Smartpools
2.  Amazon S3
3.  MS Azure
1.  EMC Isilon
2.  Amazon S3
3.  MS Azure
1.  Nothing if online storage is cheap enough
2.  EMC Isilon (with Smartpools)
3.  Arkivum – cloud or on-premise
4.  Amazon Glacier
1.  Federation Services
2.  Avoid through developing
Accman self-service
provisioning

Pilot Infrastructure
•  Launched November 2015

•  Compliance with EPSRC expectations
•  Enables research data publishing
•  Facilitates discoverability and re-use of data
•  Ability to control access to sensitive data
•  Support for diverse file formats
•  Large file upload limit
•  DataCite integration
•  Arkivum integration
•  Simple curation workflow
Why Figshare?

Data Publication Process
Publication+
Process
Existing+Meta+Data+
inc+DOI
Add+Public+
Research+Data+to+
Meta+Data+Record
Full+Research+Data+
Openly+Accessible
Add+DOI+to+article
Add+DOI+to+&+write+up++
Data+Access+Statement
Discoverable+
Data
End
Yes
No
Yes
No
Yes
No
RDM.BP06:*Research*Publication*Process
+
Closed
Embargoed
Externally+Hosted
Define+Date+Range Upload+Data
Flag+as+Closed+ Upload+Data End
End
Create+Meta+Data+Only
Create+Meta+Data+
inc+Reserve+DOI
Yes
Figshare*Boundary*
Externally+
Hosted+Data
Backed+up+to+
Arkivum
Backed+up+to+
Arkivum
Provide+Link+to+
External+Data
Meta+Data+
Only
Yes
No
Embargo+
Ends
Publicly+Available+Data
Unavailable+(to+Public)+
Data
Yes
No
End
Unavailable+(to+Public)+
Data

RDM Support Service
www.salford.ac.uk/rdm
Enquiry Service
E: researchdata@salford.ac.uk
P: 0161 295 6707
@OpenDataSalford

•  Strong support from Senior Management
•  Excellent Researcher engagement and culture change
•  Bringing together skills and expertise from across the
university
•  Good vendor engagement
–  Responsive and flexible to changing user needs
–  Knowledgeable
–  Supportive
•  Positive initial response to the new service
Our Experience

•  Pilot Research Data Management Service
•  Evaluate and develop business case for scaling
service up and rolling it out across the University
•  Learning, developing, growing!
•  New territory for the University but an exciting
opportunity
Next steps

Supported by
Thank you for your time!
t.bucknell@digital-science.com!
@ﬁgshare!
http://www.ﬁgshare.com!

Figshare for institutions - Jisc Digifest 2016

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