This document provides an overview of Microsoft Office 365 presented by Craig Corfield from Multi IT. It discusses how Office 365 allows employees to access Microsoft Office apps on up to 5 PCs/Macs for creating and editing documents. Documents can be shared and collaborated on through OneDrive which provides 1TB of storage. The main Office 365 apps that will be demonstrated are Word Online, Excel Online, PowerPoint Online, OneNote Online and OneDrive for real-time editing, file storage and sharing capabilities. Frequently asked questions about Office 365 are also addressed regarding login process, file storage, user access and version restoration.

1. Office 365
Presented by: Craig Corfield
Email: craig@multi.co.za
Phone: 011 435 0450
Web: https://www.multi.co.za
Blog: https://www.multi.co.za/blog

2. Microsoft Office is already
on all your PCs and Laptops
Office 365 offers Current
Employees Microsoft Office on
up to 5 Personal Computers
(Windows and/or Mac)
Office 365 Includes web
and Mobile Versions of
Word, Excel, PowerPoint
and OneNote for Creating
and Editing Documents
Document Sharing and
Collaboration requires the
Documents to be stored on
OneDrive. Office 365 comes
with 1TB of OneDrive space
and client sync app.

3. Upon logging in to the Office 365
portal, 9 web apps are available
by default: Yammer, OneDrive, Sites
Delve, Video, Word Online, Excel
Online, PowerPoint Online and
OneNote Online.
While Multi IT can add
licensed apps to the portal, it
is important to note that
Microsoft may also add apps as
they are developed for Office 365.
? ?

4. Yammer is a social network
(like Facebook) for private
networks (such as Multi IT)
which is integrated into 365
for easy sharing of files and
group discussions.
Sites are personal or group
blogs for sharing files and
collaborating with others on,
and off, campus. Sites can
be customized with surveys,
calendars, task lists and
shared file libraries.
Delve is a dashboard which
uses a ‘card-based’ interface
(like Pinterest) to highlight,
when shared files were last
edited and by whom as well
as recent posts in your Sites.
Video is a space for sharing
Video files with others (like
YouTube). Videos can be
tagged for relevance and
integrated into Yammer and
other Office 365 apps.

5. While Yammer, Sites, Delve and Video are
valuable resources, the focus of this
demonstration today will be on the major
applications offered in Office 365: Word
Online, Excel Online, PowerPoint Online,
OneNote Online and OneDrive.

6. Now, let’s take a look at
OneDrive!

7. Why OneDrive for Business
• Ability to share documents or folders
• Sync files to your office desktop
• Edit online or locally
• Work remotely

8. Why OneDrive for Business (Cont)

9. Saving to OneDrive
In your file, choose File > Save As > OneDrive –
Company.
If this is your first time saving an Office document to
OneDrive for Business, you might not see your OneDrive
for Business library. If that’s the case, choose Add a Place
> Office 365 SharePoint and then sign in using your
work or school account.

10. File Management in OneDrive
Create New, Upload, Deleting, Sharing, Folders, Recycle, Sync & More

11. Edit a Document in the Cloud
or
Edit it on your Computer

12. Saving - Automatically Saves while working on OneDrive
or
Save a Document to another location, like the Network or
your Computer

13. Sync Files and Folders on OneDrive
Find them in your Favorites*
NOTE: *Not currently available for Mac’s.

14. Editing from the OneDrive in Favorites
The Save Disk in the office program will have two little arrows letting you
know it is automatically saving your file while in OneDrive

15. In Word (or any other office program)
Invite People to Share a Document in OneDrive
Share a Document

16. Share files in OneDrive
Select either
Edit or View
Emails can be
sent when
Sharing
Files or Folders
Get a Link

17. Email Examples of Shared
Files or Folders
Share a file with one or several usersShare a Folder

18. Shared Document with Real Time Editing
Several users can be editing the same document at the same time.
A flag and name appears at the exact place
when someone is editing a shared document
as they are typing.
The top bar displays
details of who is editing.

19. Recap - Office Differences at a Glance
Office on site
 Local to the computer
 Full editing functions/features
 Backed up by Multi IT when
files are stored on Network
Office 365
 An On-line version by using a browser
 Share files with real time editing
 Lite editing functions/features

20. Frequently Asked Questions about Office
365

21. Where do I log on?
 You can log on through portal.office.com
Do I have to install something on my
computer at work to use Office 365?
 No, Multi customers computers already have Microsoft Office
installed on them. To use Office 365 you simply use your
company O365 email address and Password to log on

22. What can I store on this Space, the cloud?
 Microsoft OneDrive is file storage space on a Microsoft server. You
may store any type of files on your OneDrive space.
(i.e. zip files, audio files, video files, PDFs, etc.)
Not just Microsoft Office documents (.docx, .xlsx, etc.).
Please note that OneDrive space is not backed up (by
Microsoft or Multi IT) and thus, any files deleted from
OneDrive are NOT recoverable.

23. Who may use Office 365?
 Office 365 at Simarca is for current employees only.
If I share a document can I get back to my original
version?
 Yes, under the Manage is Version History which gives you the
ability to restore to a specific version on a specific date.

24. Questions?
Should you have any more questions please contact the
helpdesk at support@multi.co.za or call 011 435 0450
Thanks!