![Brice Industry’s Agenda ,[object Object],[object Object],2. Budget Availability 3. Mission and Goals 4. Project Approach Strategy 5. Project Organization Chart 6. Responsibility Matrix 7. WBS Diagram 8. Critical Path 9 . Project Schedule 10 . Project Reporting 11 . Cost plan of the Project 12 . Baseline of Project 13 . Performance Measurement 14 . Project Termination](data:image/gif;base64,R0lGODlhAQABAIAAAAAAAP///yH5BAEAAAAALAAAAAABAAEAAAIBRAA7)
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- 1. Brice Industry’s Payroll Upgrade Team B CMGT410
- 3. Background Statement of Need/ Brice Industry’s Payroll Upgrade Removal of old Punch cards Expansion New automated system New software Program Merged Payroll department Merging of Human resources Payroll changes
- 6. Project Plan Approach 3 Planning And Problem Solving New Software 5 Installation/ Maintenance Phase Installing new hardware working out bugs and setting up backup 1 Meeting: With Upper Management And Stakeholders 2 Needed Requirements And Software Updates getting the Stakeholders involved. 4 Training and Learning The New Software having employees get to know software Requirement Phase Design Phase Implementation Phase Installation Phase Maintenance Phase
- 7. Brice Industry’s Organization Chart
- 10. Critical Path HR Payroll Analyst Project Manager Accounting/ Executive sponsor Lead Analyst Security Officer The Risk Critical Paths
Editor's Notes
- Welcome to Brice Industries Upgrade in this PowerPoint you will see how Human Resources is upgraded from old standards to new ones to help the company expand and be able to save cost in areas of the businesses.
- Brice Industry’s Agenda will be used to complete the final project, and reinsure that the project is completed by the goals set in the agenda and having the right people working on the team. The project will change Brice Industry’s for the new age pattern and helped decrease the workload in payroll using the provided goals.
- The business has 150 employees and three locations in which two have 30 employees and the main office has 90 employees. The company is looking to expand into more areas. The problem is human resources manages payroll manually. This is very time-consuming, has led to audit issues and with future expansion, human resources cannot handle the number of employees for payroll. The approach to solving this problem is to build an electronic payroll system to reduce workload on human resources, scale to many times the number of employees currently in the company, and prevent audit issues due to inaccurate payroll. The changes will consist of the old punch cards for payroll to be upgraded to automated system that will allow the employee to slide his or her card through each day or use his or her pc connected to the local network to input time. In this process the new system will be able to eliminated useless hours into accounting and be upgraded on a software program with the payroll. This will take the payroll associates and human resources and merge them into one program.
- The management of Brice Industry’s wants this project to be started within two months of approval of the contract by the stakeholders and completed within 12 months time because the company is growing rapidly, and keeping track of payroll with the older system is becoming harder as more employees are hired. The budget for this project will include a new server that will handle all of the human resources data, automated time clock, and time cards. The proposed budget for this system is expected to be approximately $60,000.
- The mission of this project is to improve the payroll management system though the creation of a user-friendly computerized system of tracking time and generating payroll from the information gathered. By doing so the goals of reducing mistakes and optimizing available human resources to complete payroll in less time even as additional staff are hired by the company.
- The requirements will meet what the customer wants and what the users want for the business payroll. When the team obtains the final draft of how the different phases will work, be designed and implemented the business payroll will meet what he customer and the stakeholders want for the software. The requirements will need to include all documents, any actions that need to be taken and to make sure that the new software is testable. Making sure that nothing is over looked and there needs to be documentation of each phase, each design draft, and the implementation draft.
- The project team will consist of different members with different types of skills to complete a project successfully. The team members and the role they play will be covered with an organization chart that will cover each member’s skills and responsibilities. Executive Sponsor: Stake Holder for the project; make executive decisions for project. Project Manager (PM): Team leader; delegates task, keeps project on time and budget, keeps stake holders informed, and leads the team successfully. Analyst Lead analyst 1, and QA analyst: Technical computer knowledge, planning, documenting, analysis, and evaluation of risk. Trainer: Skilled at training people with knowledge for new systems and so forth. Train personnel how to use new payroll system. Documenter: Skilled at making and handling documents; responsible for all documentation for project. Dev. lead, Developer 1, and Developer 2: Writes program with code, test coding for bugs; responsible for writing the code for payroll system and test for bugs and then repair any errors. Data Base Administrator: Skills include working on database systems; modify existing database and direct programmers and analysts with new payroll system and making sure the new system operates efficiently. Administrator Assistant: Skilled at multi-tasking, team work abilities, at programs like MS word and excel, and adapts to constant changes; Will do paper work, reception work, and help others as the need arises. Risk and Security Officer: Skilled at handling executive decisions for the effective governance of significant risks; reasonable for make sure the project and company is in full compliance with applicable regulations. Human Resources: Skilled at handling resources for a company like payroll; responsible for policies and strategies for management of individuals. Accounting: Skilled at handling financial information and communicating this information; responsible for financial decisions that have to do with the project including the budget. Network/System Administrator: Skilled at handling a network and computer systems; responsible for make sure the network and computer system for the new payroll system is setup and operating properly and responsible for scripting or light programming.
- Task Matrix is organized to help define the responsibilities and give a clear understanding of what is expected from each member that participates in the team Project.
- The new Work Breakdown Structure is set in place using a water waterfall Methodology showing the plans that will help in the new upgrade of the payroll system for Brice Industry’s.
- The human resources upgrade has multiple-critical paths. In the Defining and analyzing phases of the project the critical resources necessary to get the project going and approved are the project manager, human resources payroll analyst, the risk and security officer, the lead analyst, accounting, and the Executive Sponsor. This group of individuals will determine the scope of the project, the risks and costs that the executive sponsor will use to get the project approved from the company management team. These phases of the project will take approximately 15 days. In the implementation design phase, there are multiple parallel critical paths. The first is the platform technical design and implementation relying on the system administrator. The second critical path in this phase is the completion of the production platform at the same time as development and quality assurance testing is going on. Because there is an overlap of resources, the production platform can only be started after the development and quality assurance platforms.
- Addition of scheduled vacation for staff will extend the implementation of the project but is not expected to go beyond the goal of implementation in less than one year. There should be no impact to budget due to vacation schedule. All tasks that have no interdependence will be completed in parallel. Most significantly will be the platform builds occurring at the same time as analysis, development quality assurance phases. Use of administrative staff for paperwork or non-skill specific tasks such as meeting minutes and ordering of equipment will be used to keep costs down.
- Project reporting helps a team and the project manager stay on task while showing the project manager where the team is at individually and overall as a team. By having the project reporting from the team members the project manager can sit down and visually see where the potential problems could be or currently is at in the project or where the breakdown can exist at during the project’s production. The reason for project reporting is to offer features of the project’s recent condition. In addition, the project reporting serves a purpose of showing the project manager about the progress in the project as it has been projected and anticipated to be during the steps as outlined.
- Table DV1 identifies the overall cost of the project including fixed and resource costs. Fixed costs include travel related costs for travel for training and equipment installation, additional licenses for source code access, equipment shipping and outsources system security testing for the systems. The total costs include fixed costs, effort hour costs based on human resource cost as well as material costs for items such as servers and software. A further breakdown of human resource costs is available in Table DV2 and materials costs in Table DV3 .
- Figure DV1 identifies the baseline for the human resources payroll system upgrade. As each summary section is completed a variance from the baseline will be identified. The variance will match up with all approved change request associated costs. If there is any unaccounted variance in any summary section by more than 10% a review of the variance must be completed and submitted to senior management along with any explanation. The project plan will have a baseline set before the start of each summary section.
- The first part of the project that will be measured to see if the project is progressing on time and budget is final updates and project approval. This part of the project will be measured by having a meeting with the stakeholders, so the stakeholders can study the approval to see if this type of design will meet the needs of the company, and the project is within the company’s allowed budget amount. The second task that will be measured to see if the project is progressing on time and budget is the complete/review selection summary. This task will be measured by having a meeting with human resources to make sure the selected system will do the job better than the previous system. The milestone solution selected and approved will also be a measuring point for the project and another way to measure this task is have a meeting with stakeholders, so the solution selected meets the need of the company. The following task will be measured by having the stakeholder’s review all task that were approved to decide if the accepted task will meet the needs of the problem at hand, and will allow the project to stay on time and on budget. When the milestone design completed and approved comes about then this milestone will be measured by having a meeting with the stakeholders and the team members involved with this part of the project, so the stakeholders can ask questions about this part of the project so they will know if the project is still on time and budget, and will meet the needs of the payroll system.
- The team working on the project will continue to work for Brice Industry’s. Brice Industry’s is expanding by opening new locations across the country, and this team will help to make this transaction move along more smoothly and will keep the company from hiring outside the company.