How to make a business meeting effectively

1. MY FIVE
MINUTES BELL
How to make a business
meeting effectively
FERNADA ESPINOZA | DEVELOPING
MANAGEMENT SKILLS

2. Three effective tips to avoid
problems experienced in a
business meeting.
Design an Agenda Manage Participant
Behavior
Minutes of the key
points

3. Design an Agenda
The first step in planning and creating an effective business
meeting is to establish a purpose. Once the purpose and objectives
of the meeting are clear, it's time to set the agenda.
This agenda will help us to establish the most important points to
deal with so that each of them can be covered, so we will have an
organized meeting, which makes it more effective. It requires being
creative and thoughtful about the "what" needs to be discussed and
the "how" to discuss it.
It is necessary to create a timeline for the meeting, it is important to
keep the meeting tight, focused, and as short and efficient as
possible.

4. As managers and leaders of the meeting, we must take care and
be able to maintain order during the meeting. If necessary,
intervene in the behavior that derails the meeting.
In this way, we can establish a climate for engagement
by encouraging productive behavior and discouraging
unproductive behavior. However, respect for
collaborators must always be present, one must be very
assertive and have good emotional control.
Manage Participant
Behavior

5. Minutes of
the key points
After a meeting, it is important to be able to make
minutes and compilation of the most important
points that were discussed within the meeting, to be
able to have a record of the agreements and action
plans that were developed on the board.
After these minutes are made they will be sent by e-
mail to all employees so that all have the same
information and serve as a reminder.

6. SOURCES
Abbajay, M. (20 de January de 2020).
Forbes. Obtained from
https://www.forbes.com/sites/maryabba
jay/2020/01/20/9-ways-to-make-your-
meetings-matter/#1a3f7d763831