Maryum Malik BBA-ITM25 IIUI

1. Business Meetings
Maryum Malik

2. RULES OF
MEETING
RULES OF
MEETING
PROCESS
OF
MEETING
PROCESS
OF
MEETING
WHY
HAVE
A
MEETING
WHY
HAVE
A
MEETING
TYPES OF
MEETINGS
TYPES OF
MEETINGS
BUSINESS
MEETING
BUSINESS
MEETING
AGENDAAGENDA
CONTENTCONTENT

3. Business Meeting
To review company information or
establish new operating principles
To understand the company financial
health or operations

4. Formal Style Informal Style
Organizational
Meeting
Operational
Meeting
Department
Meeting
Types Of Meetings

5. WHY HAVE A MEETING

6. To solve a problem
To make a decision
To develop a plan
To gather or
convey information
WHY HAVE A MEETING ?

7. Meetings are unproductive
• Unclear purpose
• No agenda
• leader tries to
accomplish too much
• Starts late
• Too many people

8. Define a Purpose
Develop a agenda
Distribute the agenda
Arrange room
Appropriate time
Location
How to Conduct a Meeting
before the meeting

9. 1 Greet members
1 Greet members
During the meeting
During the meeting
2 serve light refreshments
2 serve light refreshments
4 Review the agenda4 Review the agenda
3 Start on time. End on time.3 Start on time. End on time.
How to Conduct a Meeting
How to Conduct a Meeting
5 Stick to the agenda
5 Stick to the agenda

10. Etiquette Rules For Meetings
• Be on time.
• Make introductions
• Have a strong agenda
• Sit appropriately
• Speak up
• Do not have your phone out
• Don't save questions
• You can drink coffee, but
you need permission for
anything else

11. state the purpose
set time limitsset time limits
Discribe each itemDiscribe each item
organizes itemsorganizes items
Creating AgendaCreating Agenda

12. How to Write an Agenda for a Meeting
Allocate time
in the schedule
Leave extra time at
the end for Q&A
Start by giving your
agenda a title
Write a schedule
outlining
Check errors
before
distributing it
Write a brief
statement
Include "who?", "
where?",
and "when?"

13. Best Practices for Using an Agenda
• Schedule the most important topics
first
• Stick to your agenda
• Start writing your agenda
in advance
• Share the agenda with the attendees
before the meeting

14. Eight ways to make meetings better
Maintain the
focus
Include, rather
than excludeBe prepared
Get feedback
Have an agenda
Have fewer
meetings
Start on time and
end on time
Capture and
assign
action items