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Unit3.5_Word.ppt
- 1. 1 Exploring Microsoft Office Word 2010 UNIT 3.5
- 2. Objectives • Understand how word processors work • Customize Microsoft Word • Use features that improve readability • Check spelling and grammar Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 2
- 3. Objectives (continued) • Display a document in different views • Prepare a document for distribution • Modify document properties Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 3
- 4. Objectives (continued) • Apply font attributes through the Font dialog box • Control word wrapping • Set off paragraphs with tabs, borders, lists, and columns • Apply paragraph formats Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 4
- 5. Objectives (continued) • Understand styles • Create and modify styles • Format a graphical object • Insert symbols into a document Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 5
- 6. Objectives (continued) • Insert comments in a document • Track changes in a document • Acknowledge a source • Create and modify footnotes and endnotes Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 6
- 7. Objectives (continued) • Insert a Table of Contents and Index • Add other reference tables • Create cross-references Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 7
- 8. Objectives (continued) • Insert a table • Format a table • Sort and apply formulas to table data • Convert text to a table Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 8
- 9. Objectives (continued) • Select a main document • Select or create recipients • Insert merge fields • Merge a main document and data source Copyright © 2011 Pearson Education, Inc. Publishing as Prentice Hall. 9
- 11. The Word Window 11 Zoom slider Rulers Scroll bar Title bar Quick Access Toolbar View buttons Status bar
- 12. Word Wrap 12 Hard returns Soft returns Soft returns Hard returns
- 13. Keyboard Shortcuts Keys Moves Insertion Point Left arrow One character left Right arrow One character right Up arrow Up one line Down arrow Down one line Home Beginning of the line End End of line PgUp Up to the previous page PgDn Down to the next page 13
- 14. Toggle Switches 14 Show/Hide Hard return Tab Space between words
- 15. Page Breaks 15 Show/Hide on Hard page break marker
- 16. Page Numbers 16 Format Page Numbers Placement options Gallery
- 17. Page Numbers (continued) 17 Start numbering on page Click to display formats Page Number
- 18. Cover Page 18 Cover Page More cover pages Gallery
- 20. Headers and Footers 20 Display options Fields to insert Header area Footer area Formatting options Position options
- 22. Sections (continued) 22 Link to Previous active Previous Next Section number
- 24. Spelling and Grammar 24 Contextual spelling error Possible spelling error
- 25. Document Views 25 Print Layout Full Screen Reading Draft Web Layout Outline
- 26. Zoom 26 Percent Magnification Page view layout Zoom slider
- 27. Save a Document 27 Word 97 – 2003 Save as type arrow
- 29. Compatibility Checker 29 List of incompatible items
- 30. Backup Options 30 Check to enable AutoRecover Time between AutoRecover saves Location of the AutoRecover file
- 33. Printing Options 33 Select printer Number of copies Settings Preview Next Previous Zoom
- 34. Document Properties 34 Document Properties panel Close Properties arrow
- 35. Typography Typeface or font • Serif • Sans serif • Monospaced • Proportional Type Style • Regular • Bold • Italic • Bold italic 35
- 37. Font Attributes (continued) 37 Text Effects Text Effects Effects
- 39. Change Text Case • Sentence case • lowercase • UPPERCASE • Capitalize Each Word • tOGGLE case 39 Change Case
- 40. Text Highlighting 40 Text Highlight Color arrow
- 41. Word Wrapping 41 Date wrapping Phone number wrapping Nonbreaking hyphen Nonbreaking space
- 42. Paragraph Formatting • Alignment • Indentation • Tab stops • Line spacing • Pagination • Borders • Shading 42
- 43. Tab Selector Icon Type of Tab Left tab Center tab Right tab Decimal tab Bar tab Set Tabs 43 Tab selector Tab position Show or hide ruler L T T. I
- 44. Leaders Characters 44 Paragraph Dialog Box Launcher Leader characters Dot leaders
- 45. Borders and Shading 45 Borders tab Line style Preview Line color Line width Horizontal Line Page Border tab
- 46. Borders and Shading (continued) 46 Shading tab Preview Fill color Shading options
- 47. Bullets and Numbers 47 Bullets Numbering Multilevel List Live Preview Define New Bullet
- 48. Columns 48 Preset columns Number of columns Spacing between columns Column width
- 49. Nonprinting Formatting Marks 49 Regular space Nonbreaking space Regular hyphen Nonbreaking hyphen End of paragraph Tab
- 51. Paragraph Indents 51 Hanging indent First line indent Measurement for indent
- 52. Line and Paragraph Spacing 52 Line spacing Paragraph spacing Before the paragraph After the paragraph
- 53. Widows and Orphans 53 Lines and Page Breaks tab Widow/Orphan Control Keep with next Keep lines together
- 54. Styles 54 Styles pane Styles Dialog Box Launcher Quick Style More
- 55. Styles (continued) 55 Show Preview Style Inspector New Style Manage Styles Options
- 56. Modify Styles 56 Style name Preview Format specifications Format
- 57. Style Pane Options 57 Styles to show
- 58. Outline View 58 Outline Paragraph expanded Paragraph collapsed Outline view controls
- 59. Graphical Objects 59 Sizing handles Original size graphic Size group Scale Lock proportions
- 61. Picture Quick Styles 61 Pictures Styles More arrow Original Soft Edge Oval
- 62. Cropping 62 Cropping handles Portion to discard Original photograph Crop
- 65. Inserting Comments 65 Comment Markup balloon Initials of reviewer
- 66. Reviewing Pane 66 Reviewing Pane Reviewing Pane arrow Previous Next
- 68. Tracking Changes 68 Track Changes active Reviewer’s name, date and time of revision Changed lines Markup balloon for deletion Accept Reject
- 69. Markup Views 69 Original: Show Markup selected Deleted text Inserted text Display for Review arrow
- 70. Customize Track Changes 70 Track Changes arrow
- 71. Acknowledging a Source 71 Insert Citation Type of Source Fields for bibliography
- 72. Share and Search for Source 72 Master List Current List
- 74. Writing Styles 74 Style arrow Common writing styles
- 75. Footnotes and Endnotes 75 Footnote text Footnote number Separator line
- 76. Footnotes and Endnotes 76 Footnotes & Endnotes Dialog Box Launcher
- 77. Table of Contents 77 Fancy Formal Modern Simple
- 80. Insert a Table 80 Insert Table Size in rows and columns Select cells for table size
- 81. Select a Table 81 Table Move handle Design Layout
- 82. Insert and Delete 82 Layout Insert commands Delete
- 83. Merge and Split Cells 83 Merge Cells Split Cells Selected cells
- 84. Change Height and Width 84 Wrapped data Table Column Width Table Row Width
- 85. Formatting a Table 85 More Table Tools Design Styles Borders Shading Live Preview
- 86. Table Position and Alignment 86 Properties Table alignment options Custom indent Text wrapping options Cell alignment options Text Direction Cell Margins
- 87. Sorting and Applying Formulas 87 Formula calculates total Sorted by date
- 88. Calculate with Table Formulas 88 G3 G12 Formula to calculate total Formula Number format
- 89. Sort Data 89 Sorted in ascending order by date
- 90. Sorting Data (continued) 90 Sort by list Header row selected Table data selected
- 91. Convert Text to Table 91 Table Number of columns
- 93. Mail Merge (continued) 93 Fields to merge
- 95. Selecting a Main Document 95 Wizard Categories of documents
- 98. Create a Data Source 98 Customize Columns New Entry New record Delete Entry
- 99. Editing a Data Source 99 Name of Data Source Edit Recipient List Edit
- 100. Using an Excel Worksheet 100 Select Recipients Excel Files
- 101. Using an Access Database 101 Field names Data in table format
- 102. Database Tables and Queries 102 Query results Database table
- 103. Match Fields with Database 103 Match Fields Fields in the recipient list Database fields
- 104. Sorting and Filter Records 104 Sort Filter Remove check to omit recipient Additional options
- 105. Sorting the Data Source 105 Available fields Sort order Sort Records
- 106. Inserting Merge Fields 106 Merge field Available fields in data source
- 108. Merging to E-mail 108 Finish & Merge Select Recipients
- 109. Figure Captions 109 Numbering Insert Caption Label Chart selected
- 110. Table of Figures 110 Insert Table of Figures Tab leader style Formats
- 111. Table of Authorities 111 Selected text Mark the selected entry Mark all entries to the same case in document Case denoted by braces Mark Citation
- 112. Cross-References 112 Insertion point where page number will display Cross-reference Reference type Hyperlink Reference element