Looks at web-based alternatives to MS Office when your desktop is not available. A look at free resources for students, educators and others.

1. Mark D. Puterbaugh
Information Services Librarian
Eastern University
Warner Memorial Library
St. Davids, PA

2. Web-based
 Zoho - https://www.zoho.com/
 Google Docs – https://docs.
 SkyDrive - https://skydrive.live.com/

3. Zoho
Whether using the free or
subscription service Zoho
provides powerful tools to create
and collaborate.
Free service offers 5GB of
storage.
Includes Zoho E-mail.

4. One Site Many Services
Looking for a web-based service
that has it all Zoho may be fit.
Standard office type features plus many more
excellent services both free and subscription.

5. Choose an Application
To create a document, cho0se Docs from
the opening screen, then from the
“Create” menu select an application.

6. Zoho Show
Zoho Show is an application used to
design slideshow presentations.
From the File menu select New to
start a fresh presentation or select a
presentation created previously from
the file system.

7. Toolbar
Zoho Show ‘s toolbar
offers many widgets. The
Insert toolbar provides
widgets to flow chart
symbols and action
buttons.

8. Themes
The Design menu offers a
variety of
themes, styles, and other
widgets to enhance the
visual experience of the
presentation.

9. Save, Collaborate, Dissemninate
Zoho provides a number of
collaborative options and
the ability to present
directly from the Web.

10. Zoho Writer
Is a fully functional word
processor with most of the
“bells an whistles.”
Create a new document or
open an existing document
from within the file system.

11. Menus, Drop Downs and Widgets
Zoho Word offers many
additional features not found
in other web-based word
processors including special
character, math functions and
a long list of symbols.

12. Save, Collaborate, Dissemninate
Zoho Write offers a
variety of way to share
a document.

13. Zoho Sheet
A feature rich spreadsheet application
with most of the “bells and whistles”
found in desktop applications.

14. Menus, Drop Downs and Widgets
Service offers all the
features expected from a
desktop application
including the use of
macros.

15. Save, Collaborate, Disseminate
Zoho provides a number of
collaborative options and
the ability to present
directly from the Web as an
embedded spreadsheet.

16. Google Docs and G-Mail
You must have a G-Mail account to access the Google
Docs application suite.
This is the one account
necessary for everything
Google.
Includes 15 GB of storage
between Google Services.

17. Google Drive
The starting point for using the application suite.
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•
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Word Processing
Presentation
Spreadsheet

18. Document
Contains all the essential tools for word processing.
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•
•
Page Numbers
Paragraph Styles
Translate

19. Save, Collaborate, Disseminate
Save and share your files with anyone. They
can view on the web, share from a folder or
receive an e-mail.
There’s nearly unlimited ways to share.

20. Presentation
Start from Scratch or Import Your Own.
There are any
themes from
which to choose.
Upload an existing file.

21. Tools, tools, tools!
Everything you would need to make a great presentation.

22. View or Present from the Cloud
Use the online
preview or full
presentation mode
directly from
Google Docs.

23. Save, Collaborate, Disseminate
Save and share your files with anyone. They
can view on the web, share from a folder or
receive an e-mail.
There’s nearly unlimited ways to share.

24. Spreadsheet
All the calculation tools
together in one place.

25. Charts and Graphs
Display data in the ways
you need.
 Bar Charts
 Line Charts
 Pie Charts
 Many more!

26. Online Forms
Create a form for
surveys, quizzes, opinion polls
and more.
Edit as a spreadsheet.

27. Collect Data
Post forms on the web to collect data.
View result on a spreadsheet.

28. Save, Collaborate, Disseminate
Save and share your files with anyone. They
can view on the web, share from a folder or
receive an e-mail.
There’s nearly unlimited ways to share.

29. SkyDrive
SkyDrive is part of
your MSN account.
If already you have a
Hotmail or Outlook
e-mail account, you
have access to
SkyDrive.

30. File System
MSN provides users
with 7 GB of storage
space for
documents, videos, ima
ges, sound, etc.

31. New Document
Use the Create drop
down menu to begin a
new document.

32. Word App
The Word app is a scaleddown version of the MS
Word application.
However, the interface is
easily recognizable to any
MS Word user.

33. Toolbar
There is an option from SkyDrive to edit a document
online or download to the desktop version of Word.
The editing screen has many of the tools found
In MS Word.

34. Widgets
Many of the widgets used to format Word
documents standard MS Word locations.

35. Save, Collaborate, Disseminate
Authors can invite fellows to
share in the writing of a
document.
Collaborators have the ability
to edit the document.

36. Excel App
Excel interface familiar is similar to
that of the full application on the
PC.

37. Toolbar
As with the Word
app, documents can be
edited online or
downloaded to the full
application on your PC.

38. Widgets
Contains many of the
standard Excel
widgets, including a scaled
version of the graph and
chart widget.

39. Graphs
Graphs includes
 Line Graph
 Area
 Pie Charts
 More

40. Save, Collaborate, Disseminate
Authors can invite fellows to
share in the writing of a
document.
Collaborators have the ability
to edit the document.

41. PowerPoint App
All the basic tools of MS
PowerPoint in a
convenient web app.
Start from scratch or
upload to SkyDrive and
edit an existing
presentation.

42. Edit and View
Edit online or download
to the MS PowerPoint
App on your desktop.
View
presentation, outline
and notes online.

43. App Interface
Looks like the
latest version of
PowerPoint for
the desktop

44. Familiar Widgets
Drop down
widgets to insert
elements and use
design templates.

45. More Widgets
Create various
transitions and
animations.

46. Even More!
View the presentation in
various displays. Review
and display notes.

47. Save, Collaborate, Disseminate
Authors can invite fellows to
share in the writing of a
document.
Collaborators have the ability
to edit the document.

48. Pros and Cons
 Pros
 Basic Features Free of Charge
 Accessible everywhere the Web goes.
 Free Cloud Storage
 Highly Collaborative
 Cons
 Compatibility Issues
 Additional Charges for Premium Tools
 Additional Charges for Additional Storage
 What if there isn’t a Web Connection?