Get More Out Of Google Docs

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Get More Out Of Google Docs

  1. 1. Master Seller Webinar: Get more out of Google Docs Presented by: Jonathan Rochelle Presentation will be posted on the Solution Providers site: apps.gepportal.com/learn-to-sell/webinar-archives For audio, please join the teleconference: 866-469-3239, see 'info' tab for attendee number and global call-in numbers
  2. 2. Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning
  3. 3. Google Docs: a world without attachments <ul><ul><li>Collaborate without the hassle of attachments: one document, multiple editors </li></ul></ul><ul><ul><li>Securely control access to your information </li></ul></ul><ul><ul><li>Works across platforms – it’s all in the browser so you can access your docs anytime, anywhere </li></ul></ul>docs.google.com
  4. 4. With Google Docs you can create... Documents
  5. 5. With Google Docs you can create... Spreadsheets
  6. 6. With Google Docs you can create... Presentations
  7. 7. Key Benefits <ul><ul><li>Real-time, simultaneous editing with multiple users, improves team productivity. </li></ul></ul><ul><ul><li>Find and Organize your content in one place - everyone sees the most up to date version </li></ul></ul><ul><ul><li>Revision history allows you to recover previous versions </li></ul></ul><ul><ul><li>Single current version - no need for email attachments. No proliferation of copies & versions. </li></ul></ul><ul><ul><li>Controlled collaboration - to specific people, groups or whole domains - per file or folder </li></ul></ul><ul><ul><li>Online storage means you won't lose documents if your hard drive crashes or laptop gets stolen </li></ul></ul>
  8. 8. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul>Leverage the power of the web as a platform for collaboration
  9. 9. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><ul><li>Import files easily with multi-file uploader </li></ul></ul></ul>Leverage the power of the web as a platform for collaboration
  10. 10. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><ul><li>Import files easily with multi-file uploader </li></ul></ul></ul><ul><ul><ul><li>Export files  in three steps - &quot;convert, zip and download&quot; up to 500 MB (~20,000 typical files) </li></ul></ul></ul>Leverage the power of the web as a platform for collaboration
  11. 11. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><ul><li>Import files easily with multi-file uploader </li></ul></ul></ul><ul><ul><ul><li>Export files  in three steps - &quot;convert, zip and download&quot; up to 500 MB (~20,000 typical files) </li></ul></ul></ul><ul><li> </li></ul><ul><ul><ul><li>Support s  traditional file formats: .doc, .xls, .csv, .ppt, .txt, .html, .pdf, and others </li></ul></ul></ul>
  12. 12. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><li>Share  your docs with others and control the type of access for each person </li></ul></ul>
  13. 13. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><li>Share  your docs with others and control the type of access for each person </li></ul></ul><ul><ul><li>Works across browsers on PC, Mac, and Linux computers </li></ul></ul>
  14. 14. Interoperability and Sharing <ul><ul><li>Data Liberation Front  - we make it easy to get your content in and out of Google Docs </li></ul></ul><ul><ul><li>Share  your docs with others and control the type of access for each person </li></ul></ul><ul><ul><li>Works across browsers on PC, Mac, and Linux computers </li></ul></ul><ul><ul><li>3rd party products expand capabilities beyond what Google provides - http://google.com/enterprise/marketplace </li></ul></ul>Leverage the power of the web as a platform for collaboration
  15. 15. Competitive Positioning Points <ul><ul><li>Google Docs really is a productivity suite - not just creation of content which can be emailed or posted on a shared drive. It truly improves the productivity of teams. </li></ul></ul><ul><ul><li>Google Docs should meet the content creation needs of most users. Power users might still require desktop licenses. </li></ul></ul><ul><ul><li>Removes security concerns of emailed/copied versions on every desktop (i.e. attachments must be downloaded to view) </li></ul></ul><ul><ul><li>Organize your world of information and make it more accessible and useful. Access from anywhere makes a huge difference in today's work environment. </li></ul></ul>
  16. 16. Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning
  17. 17. Forms <ul><ul><li>Easily create a form </li></ul></ul>
  18. 18. Forms <ul><ul><li>Easily create a form </li></ul></ul><ul><ul><li>Responses are automatically added to a spreadsheet </li></ul></ul><ul><ul><li>No sign-in required </li></ul></ul>
  19. 19. Forms features <ul><ul><li>Use compact grid format </li></ul></ul>
  20. 20. Forms <ul><ul><li>Use a compact grid format </li></ul></ul><ul><ul><li>Add page breaks and go to page </li></ul></ul>
  21. 21. Forms <ul><ul><li>Use a compact grid format </li></ul></ul><ul><ul><li>Add page breaks and go to page </li></ul></ul><ul><ul><li>Choose from a gallery of cool themes </li></ul></ul>
  22. 22. Forms <ul><ul><li>Use a compact grid format </li></ul></ul><ul><ul><li>Add page breaks and go to page </li></ul></ul><ul><ul><li>Choose from a gallery of cool themes </li></ul></ul><ul><ul><li>Generate summary charts in one click </li></ul></ul>
  23. 23. Drawing tool <ul><ul><li>Create and insert rich colorful drawings </li></ul></ul><ul><li> </li></ul><ul><ul><li>Work alone or collaborate with others on a drawing </li></ul></ul>
  24. 24. Template Gallery <ul><ul><li>Commonly used templates </li></ul></ul><ul><li> </li></ul><ul><ul><li>Use an existing one or create your own </li></ul></ul>docs.google.com/templates invitations invoices fax cover letters mailing labels calendars
  25. 25. Templates Gallery: Re-usable, Branded Assets <ul><ul><li>Templates Gallery includes &quot;Domain Templates&quot; to share common forms across a company </li></ul></ul>
  26. 26. Folder Sharing <ul><li>It's easy... </li></ul><ul><ul><li>Add items to a folder </li></ul></ul><ul><ul><li>Share the folder with others </li></ul></ul><ul><ul><li>When you add a new item to the shared folder, it will automatically be shared </li></ul></ul>
  27. 27. Translate Your Documents <ul><ul><li>Communicate and collaborate with global teams </li></ul></ul><ul><ul><li>Works in Documents and Spreadsheets </li></ul></ul>
  28. 28. Connections to Gmail through Labs <ul><ul><li>Get previews of documents, spreadsheets and presentations right in your email </li></ul></ul>
  29. 29. Connections to Gmail through Labs <ul><ul><li>Get previews of documents, spreadsheets and presentations right in your email </li></ul></ul><ul><li> </li></ul><ul><ul><li>Google Docs gadget - add a box in the left column to display all your Docs </li></ul></ul>
  30. 30. Other Web Capabilities Integrated in Google Docs <ul><ul><li>Search the web using selected content </li></ul></ul><ul><ul><li>Spreadsheet Gadgets for image/web search, non-standard and animated charts, Maps, and other customizable data visualizations </li></ul></ul><ul><ul><li>Import Data live into a spreadsheet using HTML, XML, CSV, RSS/Atom </li></ul></ul><ul><ul><li>AutoFill includes &quot;Magic fill&quot; to generate related data lists </li></ul></ul><ul><ul><li>Lookup data on the web using the GoogleLookup formula/function </li></ul></ul><ul><ul><li>Lookup stock prices using GoogleFinance function </li></ul></ul>
  31. 31. Agenda How can I expand Google Docs? Overview of Google Apps Script What's cool in Google Docs? Features and functionality What's Google Docs? Overview and competitive positioning
  32. 32. Custom development options for  Google Docs <ul><ul><li>Google Data APIs </li></ul></ul><ul><ul><ul><li>Documents List API </li></ul></ul></ul><ul><ul><ul><li>Spreadsheets API </li></ul></ul></ul><ul><ul><li>Spreadsheet Gadgets API </li></ul></ul><ul><ul><ul><li>Custom visual capabilities  </li></ul></ul></ul><ul><ul><ul><li>Within spreadsheets or iGoogle or gadget containe  </li></ul></ul></ul><ul><ul><li>Google Visualization API </li></ul></ul><ul><ul><ul><li>Spreadsheets as a data source </li></ul></ul></ul><ul><ul><li>Lightweight options: </li></ul></ul><ul><ul><ul><li>Custom Templates </li></ul></ul></ul><ul><ul><ul><li>Custom HTML/JS Forms </li></ul></ul></ul><ul><ul><ul><li>Custom spreadsheets with data-import functions  </li></ul></ul></ul><ul><ul><li>Google Apps Script </li></ul></ul><ul><ul><ul><li>&quot;Code-and-go&quot; javascript within a spreadsheet </li></ul></ul></ul><ul><ul><ul><li>Access to mail, calendar, contacts, translation, etc. </li></ul></ul></ul><ul><ul><ul><li>Custom Functions or Workflow Automation </li></ul></ul></ul>
  33. 33. Google Apps Script <ul><ul><li>Initiated from within Spreadsheets - web-based editor </li></ul></ul><ul><ul><li>Create custom functions or workflow automation </li></ul></ul><ul><ul><li>No &quot;start-up&quot; effort to set up development environment </li></ul></ul><ul><ul><li>Server-side Javascript - hosted on Google servers </li></ul></ul><ul><ul><li>Access to other Apps services and objects: </li></ul></ul><ul><ul><ul><li>Spreadsheets </li></ul></ul></ul><ul><ul><ul><li>Mail </li></ul></ul></ul><ul><ul><ul><li>Calendar </li></ul></ul></ul><ul><ul><ul><li>Contacts </li></ul></ul></ul><ul><ul><ul><li>+ Translation, Finance, URLfetch (http) </li></ul></ul></ul><ul><ul><li>  Strong authorization model </li></ul></ul><ul><ul><ul><li>user must authorize script for specific capabilities </li></ul></ul></ul><ul><ul><li>Help: http://www.google.com/google-d-s/scripts/scripts.html </li></ul></ul>

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