1. MR.MCLEAN BANDA
National Youth Council of Malawi
Private Bag 389
Lilongwe3
Mobile: +265 999 196 963/+265 880 055 243
E-mail: mcleanbanda3@gmail.com
WORK EXPERIENCE
1. Current Employer : National Youth Council of Malawi
Post : Administrative Officer
Date of Joining : 1st July 2012 -4th January 2016
Main Duties
1.1Administration and Human Resources
 Updating and implementation of Administration and HR policies.
 Determine the staffing needs to meet organisation needs
 Organize Board meetings, Workshop and Trainings
 Coordinate the recruitment process
 Maintain and update personnel records
 Develop departmental work plans for each year and ensure its
implementation.
 Supervise the Junior staff i.e. Drivers, Office Assistant, Guars and
Grounds man
 Maintain and update assets register
 Develop staff returns and submit timely to Department of Statutory
Corporations
 Ensure proper filling of information for easy tracking
 Ensure vehicle fleet are properly managed
 Provide secretarial service to management and Board of Directors
1.2Procurement
 Participate in pre procurement planning with internal client to
consolidate the needs of various departments.
 Prepared annual procurement plan for the Council.
 Undertake all Procurement activities and verifying technical
specifications of goods and services.
 Prepare the bid documents such as RFQs and proposal.
 Manage procurement contract with suppliers
 Identifying, recruit and pre-qualifying services providers and
prepare specification documents.
 Coordinate evaluation and selection of successful supplier and
prepare IPC report
 Negotiate with supplier on the contract terms and conditions
 Managing the bid process
 Advising management on procurement matters
 Providing secretarial service to IPC
 Ensuring proper filling of procurement records

2. 1.3Finance
 Process request for payment and reimbursement
 Prepare departmental budgets
 Ensure timely liquidation of funds
 Prepare departmental cash flow projection
 Ensure timely payment of employee benefits
 Coordinate development of budgets estimates for the Council
2. Employer : Rab Processors Limited
Post : Human Resources Assistant
Date of Joining: 2nd February 2010 to 29th June 2012
Main Duties and Responsibilities
2.1Recruitment Planning
 Identifying a vacancy
 Advertising the vacancy
 Shortlisting
 Sending invitation letters/calling candidates for interview
 Conducting interview with other members of management
 Issuing appointment letter to candidates
 Coordinate induction of new staff
 Coordinate staff appraisal
 Issuing confirmation letters to employees who have successfully
completed probation period.
2.2Coordinating disciplinary hearing process
 Writing and issuing notices to disciplinary hearing
 Conduct disciplinary hearing
 Guide disciplinary hearing according to Human Resources Policy
 Draft and issuing disciplinary letters.
2.3Industrial relations and processing terminal benefits
 Attending to pre-hearing and full trial to court/labor office
 Supporting industrial relations activities
 Liaising with pension administrator on the status of pension fund
 Insuring that pensions funds are transferred on time
 Ensuring quick transfer of person to another administrator according
to new Pensions Act
 Ensuring that pension administrator process and pay pensioners on
time
2.4Payroll Management
 Coordinate preparation and filling of timesheet for submission to
payroll
 Handling employee queries
 Collecting bank account and submitted for payroll purposes
 Periodic preparation of payroll
 Computation of monthly Human Resources Report

3. ACADEMIC QUALIFICATIONS
Qualifications: Bachelor Degree in Business Management & Entrepreneurship
Institution : Malawi College of Accountancy
PROFESSIONAL QUALIFICATIONS
EXAMINATION BOARD : ASSOCIATION OF BUSINESS EXECUTIVE (ABE)
Qualification : Advanced Diploma in Business Management (2009)
: Diploma in Business Management (2008)
Institution : Malawi College of Accountancy
ACADEMIC QUALIFICATIONS
Institution : Nkhotakota Secondary School
Qualifications : Malawi School Certificate of Education (MSCE) 2004
: Malawi Junior Certificate of Education (JCE) 2002
Personal Attribute
 Good communication skills and able to build relationship with
stakeholders
 Good planning and interpersonal skills
 Good conceptual, analytical and numerical skills
 Ability to motivate a team to achieve objective
REFEREES
The Executive Director The Human Resources Office
National Youth Council of Malawi Mr. Harry Sambo
Private Bag 389 Rab Processors Limited
Lilongwe 3 P.O Box 30806
e.mail:Aubrey.chibwana@gmail.com LILONGWE
Tell: 01 761 396/0888 853496/0999 043 384 Cell: 0999 656 437/01 935 969
The Finance Officer
National Youth Council of Malawi
Private Bag 389
Lilongwe 3
e.mail:pteliya@yahoo.com
Tell: 0111 735 036/0999 250 370