Monash - Talis Aspire User Group presentation

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This presentation discusses Monash Library's use of the Talis Aspire online reading list platform over several years: 1. Talis Aspire was adopted in 2011 to replace a manual HTML system for online reading lists, allowing lists to be created from scratch in the new platform. 2. Since adoption, improvements have included adding bookmarks, bibliographies, and direct links to e-resources. Usage statistics and a dashboard provide oversight of the lists. 3. Future plans include integrating Aspire into the university's Moodle system and allowing academic staff to directly edit their own lists, pending a trial in the upcoming semester.

Education Technology Business

Aspire
Monash Library’s online reading list platform.

Agenda
1

Background
• History
Why Talis?

•
2
•
•

Progress
Improvements
3

•
•

A look at Aspire

The future possibilities
Moodle integration
Academic staff creation rights

Talis Aspire User Group (Australia) Presentation

7 February 2014

2

Background
§ Over 1,200 online reading lists for over 10 years.
– Rationale
§ Microsoft Frontpage
– Manual processes from coding HTML to constructing the citations
and building the links

Talis Aspire User Group (Australia) Presentation

7 February 2014

3

Talis Aspire User Group (Australia) Presentation

7 February 2014

4

Why Talis?
§ Service Review 2006-2008
– Aimed to create efficiencies in the service
– Identify systems/software to underpin the workflow
§ Key reasons
–

track record to explore and embrace new technology
developments
– commitment to involve clients (libraries, students and academics)
in the development of products
– customer base

Talis Aspire User Group (Australia) Presentation

7 February 2014

5

Progress
2011
§ Creation of lists from scratch
– Staff training
– Project to copy links from FrontPage to Aspire
§ Partial implementation (Semester 2 lists only)
– Concurrent systems to cope with “all of year” lists

Talis Aspire User Group (Australia) Presentation

7 February 2014

6

Progress (2)
2012
§

All lists in Aspire

§

Preliminary discussions with academic staff but Alma project took
priority

§

More widespread use by staff of Talis Ideas Forum and e-list to
exchange information
2013
§ Steady state maintenance (Monash not Talis)
§ Migration to Alma
– LCN migration

Talis Aspire User Group (Australia) Presentation

7 February 2014

7

Improvements
§ Bookmarks
– Searching
– Editing metadata
§ Bibliography
§ Direct link to e-books within a list
– option to create the link or not using a button
– saves a step in reaching the resource
§ Statistics
– Dashboard
– CAL

Talis Aspire User Group (Australia) Presentation

7 February 2014

8

A look at Aspire
§ Demonstration of a list
§ Resource types
–
–
–
–

Digitisation
Electronic journal link
Book
Webpage

Talis Aspire User Group (Australia) Presentation

7 February 2014

9

Editing the List
In Edit mode you are able to
§ Drag bookmarks to desired places on the list
§ Add notes for Students or Staff
§ Add/Remove bookmarks
§ Create ‘Sections’
§ Edit Metadata

Talis Aspire User Group (Australia) Presentation

7 February 2014

10

Student View
When a student clicks on a link they will have a number of options for
viewing the selected item:
§ Viewing the full title, author, publisher, etc.
§ Checking for a digitization
§ Viewing the item in the library catalogue

Talis Aspire User Group (Australia) Presentation

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11

Aspire Pros and Cons
Pros
•
•
•
•
•
•
•
•
•

Don’t have to master html code as in
FrontPage
Ability to bookmark any webpage
Can have multiple tabs open to retrieve
previously created bookmarks
Easy to Publish a list and make copies
Dashboard provides good overview of
usage
Ability to create headings and sections
easily

Cons
•

Inability to apply referencing style

•

Not all items bookmark correctly-requiring
you to manually add metadata

•

A lot of ‘layers’ to get to metadata or
direct item links

Ongoing Talis support including an ideas
forum
Clean and simple interface
Copyright control

Talis Aspire User Group (Australia) Presentation

7 February 2014

12

The Future
§ Integration of Aspire into Moodle
– The implementation of the new library management system,
Alma, in 2012/13 has delayed the delegation to permit academics
to edit their own lists. This is planned for trial in Semester 1, 2014
• It is hoped that this will deliver further efficiencies and an
even better service into the future
§ Separate bibliographic records for each list being reviewed

Talis Aspire User Group (Australia) Presentation

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13

More information
Moodle integration at the University of Sussex, UK.
• http://vimeo.com/61188252
Email addresses:
§

Ian.McGregor@monash.edu

§

Rod.Rizzi@monash.edu

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Questions

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Monash University is a large multi-campus institution located across Australia and internationally with over 63,000 students and 8,000 staff. Aspire is used to manage over 1,100 reading lists each year across different subject areas and campuses. Managing reading lists and resources for students across multiple campuses and countries presents challenges. Current issues include citation styles not matching lecturer expectations, copyright restrictions, potential for improved Moodle integration, and increasing academic involvement.

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Talis Insight Asia-Pacific 2018 - Talis Aspire student list view

Talis

The new student list view in Talis Aspire has been designed to be intuitive and familiar to students and staff based on modern web design. It has been rolled out to 55 universities since September 2017. Users have the option to selectively enable the new view for some lists and users, enable it for all but default to the old view, or default all lists to the new view either by raising a support ticket or using the bulk actions report.

Talis Insight Asia-Pacific 2018 - Craig Milne and Kelly Johson, Griffith Univ...

Talis

This document discusses Griffith University's use of reading list data from their Talis platform to improve management of electronic resources and drive cultural changes. Key points: - Griffith implemented trimesters in 2017, complicating management of reading lists across multiple time periods. - Their Talis platform rolls over reading lists each trimester but they clean, analyze, and transform the data using Excel and Tableau to calculate metrics like the percentage of required readings available online. - This has helped them target conversion of print to electronic resources, identify issues if databases were cancelled, and get a better understanding of resource use to influence selection practices. - Future goals include providing dashboard access to the data, analyzing usage at the school

Talis Insight Asia-Pacific 2018 - Stav Amichai Hillel and Caroline Ondracek, ...

Talis

This document discusses reading lists at La Trobe University and their implications for student satisfaction and learning. It finds that maximally convenient reading lists that are easily accessible positively impact student satisfaction but may negatively impact students' information literacy skills. The ideal reading list is both maximally convenient and pedagogically robust by providing bibliographic context and transparency about source types and values to support long-term student learning. The future of reading lists may involve improved design, more student/staff feedback, and embracing alternatives while maintaining a focus on pedagogy.

Talis Insight Asia-Pacific 2018 - Janet Fletcher, University Librarian, Victo...

Talis

This document discusses copyright management and compliance at Victoria University of Wellington. It provides a scorecard showing progress made in getting course materials copyright cleared. It identifies challenges like Talis system issues, disconnect between what students and academics want, and questions around the library's role in copyright compliance. Ideas are proposed for improving Talis and managing copyright compliance going forward.

Talis Insight Asia-Pacific 2018 - Talis keynote 2018, Alison Spencer

Talis

Talis Keynote presented an overview of Talis Aspire's growth and 2018 focus areas. Key points include: - Talis Aspire has over 619,000 reading lists and is used in 74,000 course integrations worldwide. The APAC region has over 84,000 lists and 26,000 integrations. - Trends in education include growing demand for lower-cost and more efficient options, as well as rising student expectations around technology and skills. - Talis Aspire's 2018 focus will be on improving the student and academic experience, supporting multiple content types, enabling more collaboration, providing learning analytics, and ensuring compliance with new GDPR data protection regulations.

Talis Insight Asia-Pacific 2018 - Waikato Reading Lists - Student Survey, Ste...

Talis

The survey about Waikato Reading Lists received 1486 responses from students. It found that 59% of respondents had heard about the reading lists from their lecturer, and 48% had used at least one list. Most users found the lists easy to use and said they saved time and money. However, 78% had not used additional supporting materials, and there was limited awareness of the lists' full features and benefits. The results helped identify areas for improvement like training and promotion, and informed planning discussions with Deans.

Talis Insight Asia-Pacific 2018 - The long and winding road, Stephanie Foott,...

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Talis Insight Asia-Pacific 2018 - The tyranny of lists, Colin Bates, Deakin U...

Talis

This document discusses the history and evolution of reading lists at Deakin University from its founding in 1977 to the present day. It notes that in the university's early days of limited resources, reliance on set readings and books of readings helped support distance students. Over time, the library expanded its services and collections to aid distance students. As technology advanced, reading lists and resources transitioned online, allowing for increased access via ebooks, journals and learning management systems. The document questions whether current systems can effectively deliver personalized content to support evolving distance education needs into 2020 and beyond.

Talis Insight Asia-Pacific 2018 - All kinds of clever, Simon Huggard, La Trob...

Talis

1) La Trobe University implemented the Talis reading list management system to better integrate with their learning management system (LMS), simplify the process for academics, and reduce the large physical collection. 2) Some key statistics on reading list usage from 2012 show over 1,300 subjects/lists, over 8,800 physical items and 15,915 eReserve items on lists. 3) La Trobe's strategic goals include an outstanding student experience, research excellence, student employability, and being a partner of choice. Talis will help redefine benchmarks for the student experience through technology.

Talis Insight Europe 2017 - Marketing and launching the reading lists service...

Talis

The document discusses marketing and launching a reading lists service to academics and students at Royal Holloway, University of London. It outlines the strategy which included a soft launch in 2014/15 focusing on key pilot departments, expanding to include 2nd and 3rd year courses in 2015/16, and aiming to have everything online by 2016/17. It identifies challenges such as academic engagement, identifying reading list materials, and space for housing high use reading list items. Stats provided show 88% of lists were published in the first year and goals for 2017/18 include having all lists published by spring 2018 and increasing academic and student engagement.

Talis Insight Europe 2017 - Achieving instant & accurate uptake stats - Joy C...

Talis

Joy Cadwallader of Aberystwyth University discusses achieving accurate statistics on uptake of the Aspire reading list project. The purpose was to motivate stakeholders, produce timely data, and compare uptake across departments. Data needed included total modules and published reading lists by department. Over two years, published lists increased from 50% of modules to over 90% and library satisfaction also increased. Future goals include 100% published lists with focus on quality and quantitative success measures.

Talis Insight Europe 2017 - Integrating Aspire's item linking API - Universit...

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Talis Insight Europe 2017 - Enhancing academic engagement and student experie...

Talis

The document discusses enhancements to the Talis Aspire platform to improve the student experience. Some key updates include improved navigation, new features for student notes and book jackets, fixing broken links and filters, updating citations, and improving the mobile experience. A multi-phase rollout plan is outlined that involves designing, building, testing beta versions, and releasing updates. The Talis Aspire platform will also integrate the Talis Player for embedding content and include analytics, notes, discussions, and YouTube video support.

Talis Insight Europe 2017 - Reflections on a year using Talis Aspire - UWE an...

Talis

UWE Bristol and University of Bristol implemented Talis Aspire over 18 months. UWE took a phased approach including early adopters and library staff training. They faced challenges getting academics to create high quality lists and provide specific support. University of Bristol ran it as a project with migration officers creating initial lists, but this removed academic engagement. Both found varying quality in transferred lists and challenges uploading digitized content due to metadata issues.

Talis Insight Europe 2017 - Improving accesibility through reading lists - Un...

Talis

The document discusses the University of Kent's OPERA Project which aims to improve accessibility through prioritized reading lists. Key points: - The OPERA Project supports developing an inclusive information environment and adopting assistive technologies. - Inclusive Learning Plans (ILPs) set out reasonable adjustments like prioritized reading lists for students with disabilities. - A pilot restricted to certain schools involved reviewing ILP reading lists to prioritize electronic versions and inform student support when complete. - Challenges included tools, communication, workload, and costs. Solutions included standardized guidelines and cross-team communication. - Over 400 requests were made in one term for alternative formats, putting Kent in the top 10% of universities

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