This document outlines the organizational structure and responsibilities for compliance, control, systems, and partner relationships at an information office. It describes the following: 1) The information office is led by a Head who oversees areas including the Chief Information Security Officer, Information Office, and Director of Information Systems. 2) The Office of Compliance and Control manages information security, access control, change management, and policy review/updates. 3) Systems responsibilities include building/deploying systems as well as operations and maintenance. 4) Partner Relations manages relationships with technology partners and vendors.

1. Compliance & Control, Systems & Partner Relationship
Management
Mahesh Patwardhan
maheshpatwardhan@rediffmail.com

2. Information
Office
Office of Technology
Compliance Systems Partner
and Control Relations
Partner
Change Policy Ops and Contract
Information Access Build and Relationship
Managemen Managemen Maintenanc Managemen
Security Control Deploy Managemen
t t e t
t

3. Compliance and Control: Information Security
 Information Security Office
 Chief Information Security Officer
 Implement the Information Security Policy
 Implement the Access Control Policy
 Implement the Backup/Restoration Policy
 Conduct Information Security Office Meetings
 All meetings to be recorded (MOM)
 Conduct Reviews
 Security, Access Control, AUP, B&R, DR Policy
 Record all Policy Reviews (MOM)
 Policies to be updated and approved
 Updates to policies to be logged

4. Compliance and Control: Information Security
 Communication:
 Information Security Policy and Access Control Policy updates to all
employees periodically.
 HR Training calendar for Security and Appropriate Usage sessions.
 Conduct Security Awareness and Appropriate Sessions for new
joinees.
 Monitoring
 Review of System Exception Logs, Unauthorized Logins,
Authorized Users lists
 All Reviews to be logged and the review reports with findings
signed off on.
 Action taken report to be reviewed and signed off-on.

5. Compliance and Control: Information Security
 Define
 Data Backup/Restoration Process
 Recovery Testing Process
 Data securing process (tape-to-bank)
 Review
 Data Backup/Restoration Process
 Recovery Testing Process
 Data securing process (tape-to-bank)
 Backup/Restoration/Recovery Testing Log Sheet
 Monthly Tape-To-Bank Log Sheet
 All reviews to be recorded (MOM)

6. Access Control
Creation/Deletion of User IDs /privilege grants process
Request for user id Request for user id Authorized
creation / deletion creation / deletion Request (email
authorized by and hardcopy)
raised by business
business unit Head approved by
unit mgr. Head - IO
Request from HR
for domain/email ID Hardcopy of
Authorized Confirmation
Request sent for granting
Filed by Mgr – IS &
App and Server
requested
Request for temporary Access Auth Matrix Privileges/access
unprivileged access Updated
To server raised by
user
Email/Domain Application User
Request for privileged Login Login
Access on server raised
Request
Created/Removed Created/Removed
By NOC/Engineering Authorized By Manager - IT by Manager: IS
team By CTO

7. Access Control
Authorizations Filing
Authorization
Filing
Manager
Process & Control
Email / Domain Privileged Access
Application Users Temporary Access
Users Users
Authorizations Authorizations
Authorizations Authorizations
Signed Signed Signed Signed
Authorization Authorization Authorization Authorization
Form Form Form Form
User Creation / User Creation /
Removal Removal
Log Log
Application
Email / Domain
Authorization
Users List
Matrix

8. Office of Compliance and Control:
Change Management
 Periodic Review of
 Change Management Process.
 Change Requests submitted.
 Change Request Approvals
 Pending deployments
 Review Meetings minutes to be recorded and the findings of the review
documented
 Review Report with recommendations for re-mediation submitted,
report approved.
 Approved recommendations carried out.
 Review of re-mediation carried out, approved and signed-off on.

9. Office of Compliance and Control:
Policy Management
 Information Steering Committee (ISC)
 Policy Reviews and Updates
 Schedule for ISC and Policy Reviews
 Conduct Reviews, report submission.
 Report Approvals, Policy updated and approved.

10. Information Office Hierarchy
Head – Information
Office
Chief
Information Security Information Director
Officer Office Information Systems
Sr. Mgr Office of Sr. Mgr Sr. Mgr Technology
Compliance & Info. Systems Vendor Partner
Control
Compliance Relations
Systems Relations
& (Engineering
Control Office)
Information Partner
Access Change Policy Build and Ops & Contract
Security Relationship
Control Control Management Deploy Maintenance Management
Management