Downloaded 40 times
![Environments & compliance
Isolated spaces
where Flows/Data
are running/stored
Ex HR, Marketing,
Operations, Legal,
DEV, TEST, UAT,
PROD…
Different rules
(DLP)
Ex marketing can
use twitter, Legal
and Production
cannot
Different regions if
needed
[Plan 2 for
creating & using
several Env]](https://image.slidesharecdn.com/flow-180302075028/75/Microsoft-Flow-advanced-tips-pitfalls-problems-and-warnings-to-be-known-before-starting-a-real-project-23-2048.jpg)
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Microsoft Flow advanced: tips, pitfalls, problems and warnings to be known before starting a real project
This document provides an overview and agenda for a presentation on Microsoft Flow. It discusses the concept of Flow, how to create flows, limitations of flows, how flows can interact with on-premises systems, environments and data governance in Flow, ways Flow can communicate with external systems, pricing models for Flow, and concludes with advice and considerations for using Flow.
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Microsoft Flow advanced: tips, pitfalls, problems and warnings to be known before starting a real project
- 1. Microsoft Flow Tips, pitfalls, problemsand warnings to be known before starting a real project Serge Luca-Isabelle Van campenhoudt
- 2. 2 Serge Luca Managing Partnerat ShareQL About Serge 11 x SharePoint MVP, BrusselsSharePoint since 2002 O365 Architect (Admin, Dev, governance) Worked for the MS workflow team Blog: http://sergeluca.wordpress.com/ sergeluca@shareql.com @sergeluca SharePoint Flow Dev Architecture Bullshit Professional Skills
- 3. 3 Isabelle Van Campenhoudt ManagingPartner at ShareQL About Isabelle 6X Data Platform MVP, BrusselsConsultant, Speaker Trainer, PASS Community Leader SQL server since 1999 SharePoint BI & Power BI since it starts Blog: theSQLGrrrl.wordpress.com ivc@shareql.com Twitter: @theSQLgrrrl http://GUSS.pro SQL BI Tuning Architecture Coffee making Professional Skills
- 4.
- 5. 5 Agenda Introduction The concept Creating Flows Flowsand on premises Environment + Data Loss prevention Extensibility : communication with the outside world Price & roadmap
- 6.
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- 8. The context-Business Apps Empowerpower users Connect data across apps More efficient developers App Services Service Fabric Azure Functions … Azure functions Graph api … SQL Server BI Data analytics Internet of Things (IoT) … Build modern business app fast
- 9.
- 10. Creating and managingFlows Microsoft Account (free) or Office 365 or Dynamics 365 or Flow (paid) or PowerApps (or free new PowerApps Community Plan) Flow.microsoft.com Powerapps.microsoft.com A modern SharePoint Online list / document library Mobile app (iOS-Android-Windows Mobile)
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- 14. Approval problems… What dowe do if the item (to be approved) is deleted ? What if the flow is cancelled ? No approval reassignment (->roadmap) Flow limitations : flow duration = max 30 days Approval duration = max 30 days ->What if Approval 1 = 20 days & Approval 2 = 15 days ?
- 15. Limitations • Create nestedflows 250 actions/flow • Max 5000 iterations in Do until • Max 5.000 iterations in For each (100.000 in Plan 1)Loops • Limitation when more than 5000 items in a SharePoint list? • No OOB site level actions ->roadmap • Cannot OOB change item security ->roadmap • Lookup field pointing to another web (cross-site column lookup) ? SharePoint
- 16. Limitations No out ofthe box send for review •soon
- 17. Limitation : nostate machines
- 18. Limitation : nocustom approval form
- 19.
- 20. Flow and dataon premises • Install the « on Premises data gateway » (shared between PowerBI, PowerApps and Azure Logic Apps) Not just databases, but also Powershell scripts, files and (recently) : REST API web services
- 21. demo FLOW & DATAON PREM
- 22.
- 23. Environments & compliance Isolatedspaces where Flows/Data are running/stored Ex HR, Marketing, Operations, Legal, DEV, TEST, UAT, PROD… Different rules (DLP) Ex marketing can use twitter, Legal and Production cannot Different regions if needed [Plan 2 for creating & using several Env]
- 24. ENVIRONMENTSDEV MARKETING TEST MARKETING UAT MARKETING PROD MARKETING DEV OPERATIONS US TEST OPERATIONS US UAT OPERATIONS USPROD OPERATIONS US U S DL P DEV OPERATIONS EUROPETEST OPERATIONS EUROPEUAT OPERATIONS EUROPE PROD OPERATIONS EUROPE E U DL P
- 25. Attention We can export-import Flowsfrom Env1 to Env2 • We have to recreate the connections (fixed in roadmap) • SharePoint lists based on GUID (! From SharePoint test site to SharePoint prod site !) On premise data gateway : • Gateways only in the default environment
- 26. Extensibility & Communication withthe outside world
- 27. Call – Flow- Called Action Request Action Http Custom Connector (REST API described in a Swagger/Open API ) PowerApps calls Flow A custom app calls Flow (« Flow as a service ») PowerBI calls Flow (Data Alerts) Flow calls the outside world
- 28. Power BI &Flow FLOW DATA ALERTS DATA SOURCES POWER B I SCHEDULED REFRESH STREAMING DATA LIVE
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- 32. Advices • Keep yourforms as simple as possible • Manage the business logic in the workflow • Use environments • Define system accounts for your connections • Limitations • Learn the Logic Apps Workflow Definition Language (WDL) – Read my blog post https://sergeluca.wordpress.com/2017/04/26/using-the-azure- logic-apps-workflow-definition-language-in-microsoft-flow- part-1/
- 33.
- 34. Negative Young, unknown reliability No statemachines (but we have loops and tests) Approval forms cannot be customized SharePoint integration still weak Flow duration : 30 days, Approval : 30 days • Weak for long business processes !
- 35. Positive •Easy tool Not just SharePoint(it replaces SPD) Connections to hundreds of services Including on prem! SharePoint Integration is getting better PowerApps, PowerBI integration Team Flow is very proactive & delivers
- 36. 37 Let’s get intouch Send your message, advice, and suggestion at Serge&Isa@ShareQL.com Come visit us at We speak all around the world, come and meet us!! https://www.shareql.com/events Read our Blogs http://www.sergeluca.com http://theSqlGrrrl.wordpress.com Follow and like us @sergeluca @theSQLgrrrl https://www.shareql.com/masterclassflow Vote for > 30 days ! : https://sergeluca.wordpress.com /
- 37. THANK YOU Thanks foryour time
- 38. Appendix SharePoint Designer Flow Multipleconnections to >150 data sources SQL, SP, ODBC & WSDL only ALWAYS Out of box templates <5 100s Workflow & approval history <365 days Perpetual Approvals over mobile + mobile notifications NEVER iOS, Android, Windows Phone + in Outlook. History coming imminently. Loops, Do Until, Switch-case, parallels, variables Yes Yes On-premises support Native Gateway support Extended field types (people, choice, MMS, lookup) Yes People, choice, lookup – Yes new, MMS – coming soon Send email as user or system System only Yes Attachments Yes Yes new
- 39. Appendix SharePoint Designer Flow Out-of-boxsend for review Limited Q4CY2017 Reassignment of approvals Yes Q4CY2017 Approval reminders Yes Q4CY2017 Custom input forms for approvers Yes Q4CY2017 Document library CI-CO, approve Yes Future Approver impersonation Via permission elevation Future Site level actions Yes Future Set permissions on an item Yes Future
Editor's Notes
- #8 Quickly create (0 code) Business Processes apps
- #13 Jusqu’ici: 7 min Duréee 8-10 min Demo scan Ondrive If doesn’t work set filepath is the content parameter (send mail) https://shareql.sharepoint.com/demosharepoint/nintext/ Show how to login App launcher ? SharePoint list online Show services https://flow.microsoft.com/en-us/services/ ( > 60 services) Show templates Type « SharePoint » to see sharepoint actions and « Office 365 » Triggers ( show triggers) Triggers in SharePoint Show flow « ShareQL expense » When a new item is created in expenses, ask my manager approve it if it is > 500 euros
- #17 16’
- #22 Jusqu’ici: 7 min Duréee 8-10 min Demo scan Ondrive If doesn’t work set filepath is the content parameter (send mail) https://shareql.sharepoint.com/demosharepoint/nintext/ Show how to login App launcher ? SharePoint list online Show services https://flow.microsoft.com/en-us/services/ ( > 60 services) Show templates Type « SharePoint » to see sharepoint actions and « Office 365 » Triggers ( show triggers) Triggers in SharePoint Show flow « ShareQL expense » When a new item is created in expenses, ask my manager approve it if it is > 500 euros
- #27 Jusqu’ici: 7 min Duréee 8-10 min Demo scan Ondrive If doesn’t work set filepath is the content parameter (send mail) https://shareql.sharepoint.com/demosharepoint/nintext/ Show how to login App launcher ? SharePoint list online Show services https://flow.microsoft.com/en-us/services/ ( > 60 services) Show templates Type « SharePoint » to see sharepoint actions and « Office 365 » Triggers ( show triggers) Triggers in SharePoint Show flow « ShareQL expense » When a new item is created in expenses, ask my manager approve it if it is > 500 euros