Grants in-aid problems and procedures

2. 
Format for making application for release
of grant in aid are part of the prescribed
schemes (which would be consolidated
into a reference compendium for the use
of the Voluntary Organizations).

Cases for sanction of new projects should
be received latest by Sept. of the
financial year in question.

3. 
In respect of continuing projects, cases for
first installment shall be forwarded by the
implementing Voluntary Organizations and
for second installment to the designated
agency / State Govt. which shall be
required to complete the inspection and
ensure that the cases for release of the first
and second installments reach the Ministry
on time.

4. New Projects’ application
should be received
earlier
Apply in the prescribed
Format of an organisation
Continuing projects’
first & second
installments should
be inspected

5. Each Voluntary Organization assisted by
the Ministry will be assigned a registration
number which will be used in tracking
cases.
 Application received in the Ministry will
be processed within 30 days and
queries, if any, will be referred to the
voluntary organization within this period.


6. Sanction
of Project
by
Ministry
Number of
organizations
already
funded
Availability
of financial
resources
Need for
intervention

7. Funding by the Ministry is not a matter of right
even if the NGO fulfils all eligibility conditions
but the application for assistance will be
considered on merits keeping in view the
need for intervention through voluntary
action in the particular sector and area,
number of organizations already funded in
the area/state and availability of financial
resources with the Ministry. The Ministry's
decision in this regard will be final.
 Quantum of assistance would depend on the
area of operation of the voluntary
organization. The financial norms indicated in
the schemes are only indicative and the
actual funding may be lower keeping in view
the local situation.


8. If the application is complete in all
respects, grant in aid will be sanctioned within
45 days in eligible cases.
 Where voluntary organization is connected
with e-mail, this facility will be used for
communicating
with
the
voluntary
organization and receiving return responses.
 After a period of 45 days has elapsed from the
receipt of application in the Ministry, the
concerned voluntary organization will be
entitled to obtain the status of the case
through e-mail.
 Procedure will separately be prescribed for
accelerated release of installments in case of
established voluntary organizations.


9. 
After sanction order is issued by the Ministry duly
filled in bond will be called from the voluntary
organization with pre-receipted bill for the amount
sanctioned to the voluntary organizations.

Undertaking regarding immovable assets created
and developed through assistance from Ministry
devolving to local body / State Govt. / body to be
prescribed by Ministry in case of unsatisfactory
utilization of the same by voluntary organization to
be furnished before release of funds.

10. 
Funds will be released through Demand
Draft to be issued in favor of the
voluntary organization payable into
designated account.

The feasibility of direct transfer of funds
from the Ministry's bankers to the
designated bank account of the
voluntary
organization
would
be
explored.

11. Feasibility of project
 Need for intervention
 Availability of financial resources
 No of organizations already funded in
that particular area
