In this seminar, Francis shared on numerous ways productivity can be achieved and enhanced...and who could forget the story about the man in prison and the letter to his father to bring out the point of resources vs resourcefulness Plenty of takeaways in this presentation with ever relevant examples and processes to help us be more productive

1. Mastering
Productivity
Speaker : FRANCIS HO
Date: 1 Dec 2015
Time: 9.00 to 10.30am

2. What is Productivity?

3. What
Why
How

5. 1. Productivity = Achieving more
. with less

6. 2. Quantity and Quality

7. 3. Productivity = Working Harder

8. 4. Effective and Efficient

9. 5. Activity versus Productivity

10. 6. Productivity can be improved
with just a few minor changes!

12. Mastering Productivity……why?
O The latest buzzword in Singapore is
productivity.
O The biggest challenge for Singapore today is to
support economic growth through increases in
productivity.
O In his 2014 budget statement, Deputy Prime
Minister Tharman said that “raising productivity
is at the centre of our economic agenda,” and
that it would be a “major, multi-year
undertaking”. “Productivity” was mentioned no
fewer than 25 times in his speech.

13. Mastering Productivity……why?
O The ministers are touting it as the next great new
idea that will ensure Singapore's survival and
success in the future.
O However, productivity is not a new idea in
Singapore. Productivity was such a big thing in the
1970s and 80s that it even had its own statutory
board, NPB.

14. Mastering Productivity……why?
O Back in the 1970s and 80s, productivity was one of our
favourite national campaigns.
O Productivity even had its own mascot (known as Teamy
the Bee). And it also had its official song that would be
aired on radio and TV. The lyrics went something like
this:
"Good, better, best,
never let it rest,
If it's good, make it better
If it's better, make it best!"

16. Barriers to being Productive
O Don’t fully understand the concept of
productivity (the WHAT)
O Don’t feel the impact of the push and pull
factors for productivity (the WHY)
O Simply don’t know how to be productive (the
HOW)

17. Ways to Enhance
Productivity

18. Ways to Enhance Productivity
1. Innovation

19. What is Innovation?
O Comes from the Latin word
innovātus which means to
renew.
O The process that renews
something that exists and not,
as is commonly assumed, the
introduction of something new.
O While most have traditionally
associated innovation with
technology advances,
innovation can be as simple
as a new way of doing things
or a new way to create
customer satisfaction.

20. Types of innovation
PRODUCT
INNOVATION
MARKETING
INNOVATION
BUSINESS MODEL
INNOVATION
PROCESS
INNOVATION
ORGANISATIONAL
INNOVATION
INNOVATION
20

21. Ways to Enhance Productivity
1. Innovation
2. Technology

22. Technology
O Gadgets
O Applications
O Systems
O Automation
O Computerization
Technology is the application of scientific
knowledge for practical purposes

23. Ways to Enhance Productivity
1. Innovation
2. Technology
3. Teamwork

24. Teamwork
O Synergy = the sum is greater than the parts
O Teamwork = Together Everyone Achieve
More

25. Ways to Enhance Productivity
1. Innovation
2. Technology
3. Teamwork
4. Specialization (versus Multi-tasking)

26. Specialization
(versus Multi-tasking)
O Specialization = focus on a specific aspect
of a larger topic
O Multi-tasking is a myth
O Multi-tasking is the ability to do more than
one thing and not the practice of doing
multiple things simultaneously

27. Ways to Enhance Productivity
1. Innovation
2. Technology
3. Teamwork
4. Specialization (versus Multi-tasking)
5. Focus and Detachment

28. Focus and Detachment
O We can only focus on one thing at a time
O Once we lost the focus, we lost
mindfulness
O Be like a laser, focused and sharp
O Sniper One shot one kill
O Focus on the critical few rather than
insignificant many
O Apply the Law of Momentum
O Detachment = Learn to ‘let go’

29. Ways to Enhance Productivity
1. Innovation
2. Technology
3. Teamwork
4. Specialization (versus Multi-tasking)
5. Focus and Detachment
6. Organize, Plan, Prioritize & Schedule

30. Organize, Plan,
Prioritize & Schedule
O Organize = Orderliness enhance Productivity
O Plan = 10 minutes of plan save an hour
of . execution
O Prioritize = Not every is of equal importance.
Principle of chunking and
linking
O Schedule = Scheduling makes things
happen
Use Time Blocks

31. Ways to Enhance Productivity
1. Innovation
2. Technology
3. Teamwork
4. Specialization (versus Multi-tasking)
5. Focus and Detachment
6. Organize, Plan, Prioritize & Schedule
7. Simplify

32. Simplify
O Simplify steps, processes, procedures,
systems etc
O Simplicity is Elegance

33. Ways to Enhance Productivity
1. Innovation
2. Technology
3. Teamwork
4. Specialization (versus Multi-tasking)
5. Focus and Detachment
6. Organize, Plan, Prioritize & Schedule
7. Simplify
8. Resources versus Resourcefulness

34. Resources versus
Resourcefulness
Resources are a source of
supply necessary for
effective operation
Resourcefulness is the
ability to find resources.
• Time
• Manpower
• Finance
• Ideas
• Time management
• Manpower deployment
• Money management
• Creativity

35. Ways to Enhance Productivity
9. Training

36. Training
O Competencies bring up Productivity

37. Ways to Enhance Productivity
9. Training
10. Happy Worker

38. Happy Worker
O Many studies and surveys show happy
workers work better and faster.
O However, there is an optimal level of
stress that people perform the best.

39. Stress Level
Performance
Different kind of stress
Calm Eustress Distress Extreme
distress

40. Performance
1
Relaxed
2 3
4
Dynamic Distracted
Distraught
Stress Level

41. Ways to Enhance Productivity
9. Training
10. Happy Worker
11. Share information and ideas
12. Upgrade tools and equipment
13. Spend less time on meeting and more
time on action

42. Ways to Enhance Productivity
9. Happy Worker
10. Share information and ideas
11. Upgrade tools and equipment
12. Spend less time on meeting and more
time on action

43. Productivity is never an accident.
It is always the result of a commitment
to excellence, intelligent planning, and
focused effort.

44. Break Away
Group Discussion
1. What are your productivity blind spots?
2. What technology can you and your team
leverage on to improve productivity ?
3. Based on the talk, what are some
productivity tweaks you can make
instantly to improve processes?