Presentation at the SciELO SA User Group meeting Johannesburg 8 September 2015 Speaker: Ina Smith

1. 1
Managing E-journals
Requirements & Best Practice
Ina Smith
8 September 2015
Annual SciELO SA Users Group Meeting

2. Scholarly Journal Initiatives 2015 (1)
• Audit of SA journal titles: online presence,
use of online journal management systems,
indexing and more
• Implementation of Digital Object Identifiers
(DOIs)
• Allocation of online ISSNs
• Researcher IDs
• Wiki on Scholarly Publishing

3. Scholarly Journal Initiatives 2015 (2)
• Creative Commons Licenses
• Digital Preservation Strategy
• Review of National Code of Best Practice
• Online Journal Management System
• Webinar sessions to create awareness

4. SA Scholarly Journal Landscape (1)
• Feb – April 2015
• 303 DHET accredited journal titles (incl.
DHET, WoS, IBSS) (2 discont.)
• 58 titles indexed by SciELO SA
• 146 Open Access (59 on Directory of
Open Access Journals)

5. • 279 titles have a web page (154 have
online ISSN)
• 65 titles indexed by WoS (20 on SciELO SA)
• 41 listed on IBSS
• 115 indexed by Scopus
• 163 titles peer-reviewed by ASSAf
• 47 titles published by Taylor & Francis
SA Scholarly Journal Landscape (2)

6. Digital Object Identifiers (DOIs)(1)
• SciELO requirement from 2015 – see
Agreement
• Good journal practice in digital
environment
• Track digital footprint of article
• Include DOI in citations e.g. APA Style
• Use DOI to determine article usage and impact
• Persistent online address for article – will always
resolve
• Responsibility of publisher to maintain

7. Digital Object Identifiers (DOIs) (2)
DOIs implemented by SciELO SA Journal Titles
No DOI ASSAf DOI Other
33 titles using
other publisher’s
DOIs
17 titles using
ASSAf DOIs
9 titles not using
DOIs

8. Digital Object Identifiers (DOIs)(3)
• Become part of the process
• Invitation to SciELO SA journal titles via email
• Email confirmation from journal to ASSAf to
make use of service
• DOI guidelines shared with editor/journal
manager/publisher
• DOIs embedded in pdf’s for future citation
purposes
• DOIs submitted to ASSAf for registration with
CrossRef
• DOIs included in SciELO metadata

9. Example: SA Journal of Science

10. Online ISSNs (1)
• 8-digit code used to identify newspapers,
journals, magazines and periodicals of all
kinds and on all media–print and
electronic
• Identifies all continuing resources,
irrespective of their medium (print or
electronic)
• Associated with title of publication – if
title/format changes, new ISSN has to be
assigned

11. Online ISSNs (2)
• National Library of South Africa is national
ISSN agent
• Online ISSN a requirement for digital
preservation with Portico
• SciELO SA titles:
• 52 with online ISSNs
• 6 requests submitted to NLSA
• Communication to go out to all editors to
confirm print and/or online ISSN

12. Online Journals
On homepage/main menu
Display both print & online if both

13. Researcher IDs (1)
• ORCID – unique digital ID for a researcher
• Persistent digital identifier distinguishes
researchers from one another
• Integrated in key research workflows such
as manuscript and grant submission,
supports automated linkages between
researcher and his/her professional
activities ensuring that work is recognised

14. Researcher IDs (2)
• Embed ORCID in pdf, next to name of
author, if author has ORCID

15. Researcher IDs (3)
• Add ORCID to metadata of online article
• Include in email signature, web,
conferences etc.
• Researchers can register ORCID free of
charge
• Populate profiles and link with other IDs,
e.g. Google Scholar, ResearcherID
(Thomson Reuters) etc.
https://orcid.org/register

16. Wiki on Scholarly Publishing
• A-Z topics on scholarly publishing
• Frequently Asked Questions
• Work in progress – new content added
every day
• Central resource of scholarly publishing
information
• Everybody can contribute

17. https://academyofsciencesa.wikispaces.com/
How do I apply for inclusion in Thomson Reuters?
How do I apply for inclusion in IBSS?
How do I determine the journal impact?
How do I know whether a journal is a predatory journal?

18. Creative Commons Licensing
• See SciELO Agreement
This license lets others
distribute, remix,
tweak, and build upon
your work, even
commercially, as long
as they credit you for
the original creation.
This is the most
accommodating of
licenses offered.
Recommended for
maximum
dissemination and
use of licensed
materials.

19. Digital Preservation Strategy
• See SciELO Agreement
• Portico - not-for-profit digital preservation
service
• One of largest community-supported digital
archives in the world
• Preserves e-journals, e-books, and other
electronic scholarly content to ensure
researchers and students will have access to
it in the future
• Dark archive

20. Dark archive …
• Source files: graphics/text/audio-visual
• Include more information, for example
higher quality graphics
• PDF & html delivered might differ from
originally published look and feel
• Trigger events
• Discontinuation of a title by a publisher
• Back issues no longer offered by a publisher
• Catastrophic and sustained failure of a
publisher’s delivery platform

21. Access PDFs
from web

23. Preservation
Planning
Portico analyses
content and
develops a
specific
preservation
plan.
Receipt &
Inventory
Management
Content is
transferred to
Portico from the
content provider.
Processing &
Archival Deposit
Portico integrates
content into the
archive according
to the specific
presentation
plan.
Monitoring &
Management
Portico manages
the archive and
content on an
ongoing basis to
ensure security
and failure
accessibility.
Content Delivery
Content is made
available to users
at participating
institutions under
defined
circumstances.

24. National Code of Best Practice
• Review of existing code by 14 peer-
reviewers using crowd-sourcing approach
via Google Docs
• 2 months
• Next …
Prof Deirdre Byrne
Dr Lyzette Hoffman
Dr Kate Huddlestone
Prof Karien Jooste
Prof André Ligthelm
Dr John Measey
Prof Olajide Oloyede
Dr Dirk Postma
Ms Sue Randall
Prof Chris Rensleigh
Prof Dr Christof Sauer
Prof A Schepers
Prof Leslie Swartz
Prof Llwellyn van Zyl

26. Journal Management System (OJS)
3 Pilot Journals
Pilot – March 2016

27. Purpose of Open Journal Systems
(1)
• Create a proper online presence for journal
– not only a flat web page
• Electronic workflow
• All roles integrated: Editor, Reviewers,
Authors, Layout Editor, Copyeditor, Proof
reader, Journal Manager
• DOIs automatically generated
• Keeps track of all system transactions, emails
• Accessible any time, any where

28. Purpose of Open Journal Systems
(2)
• Also retrospectively digitise previous issues
and make online available – can continue
to have an impact, be cited, increase
visibility of journal
• Full text articles indexed within OJS
• ASSAf to follow a federated approach
• Pilot will assist with developing a long term
strategy & plan
• MoU between ASSAf and Journal Title

29. • Webinar = Presentation, lecture, seminar
workshop presented over web
• 1 hour interactive sessions in real time
• Follow from the comfort of your office
• Save costs, time, while staying abreast of
new developments in scholarly publishing
• Good quality Internet & sound to follow
• Audience: researchers, publishers, librarians,
students, more
Webinar sessions to create
awareness (1)

30. Webinar sessions to create awareness
(2) Creative Commons
ORCID
Next: Using OJS

31. Online Forms @ ASSAf

32. Data collected in a
consistent way – easy to
sort, download etc.

33. Thank you!
Ina Smith
SciELO Planning Manager
ina@assaf.org.za