The document provides a comprehensive overview of the University of Pretoria's open access initiatives over the past decade, highlighting policies, repository achievements, and collaborative efforts to enhance research visibility. It outlines the growth of the UPspace repository, which houses over 45,000 items and has achieved significant engagement with millions of visits. Additionally, it emphasizes the importance of marketing institutional research and the community's role in supporting open scholarship efforts.

1. University of Pretoria
Dr Leti Kleyn
Manager: Open Scholarship
Merensky Library
University of Pretoria
A 10 Year
Overview:
UPSpace

2. “Some have suggested that the price of knowledge
is too high, and that these high prices are creating
knowledge scarcity.”
The Open Science Initiative Work Group (OSI document, 2015).

5. OPEN ACCESS AT UP
(i) Policy on University of Pretoria electronic theses and
dissertations (S 4844-46/08)
 12 000+ currently in the UPSpace repository
(ii) Policy to provide open access to research papers
authored by University of Pretoria researchers (S
4845/08)
 14 000+ currently in the UPSpace repository
(iii) Policy on Article Processing Charges in support of Open
Access publishing (since 2015)

6. OPEN ACCESS AT UP
(iv) Institutional Repository
 45 000+ items | 50M+ visits (since 2011)
 1st
in AFRICA | in top 100 on World Ranking
 Article alert system (R50 M+)
 70%+ post-print success rate
(v) UP Journals
 100% OA

7. OPEN ACCESS AT UP
(vi) Digitisation Centre
 Scanning of retrospective material
 MOU Internet Archive (books from Africana)
 Digital Humanities
(vii) APC fund
 BMC (2011-2014: R1 733 500) | 94 articles
 APC Fund (2015): 50% APC | R3M
(viii) Research Data Management Policy (in process) open
data

8. STAFFING: THE TEAM
QUALITY CONTROL:
Hendriette
Jansen van Vuuren
QUALITY CONTROL:
Hendriette
Jansen van Vuuren
GOLD ROUTE
SUBMITTER:
Arthur Molefe
GOLD ROUTE
SUBMITTER:
Arthur Molefe
REPOSITORY
ADMINISTRATOR:
Tlou Mathiba
REPOSITORY
ADMINISTRATOR:
Tlou Mathiba
IT SUPPORT:
Internal + External
OPEN SCHOLARHIP
MANAGER:
Leti Kleyn
OPEN SCHOLARHIP
MANAGER:
Leti Kleyn

9. HAVING A PRODUCT THAT IS
WORTH MARKETING

10. OPEN ACCESS IS ABOUT
WORKING TOGETHER

11. 1. MAKE YOUR IR VISIBLE
(HARVESTING)

12. 2. MAKE IT EASY (and nice) TO USE

13. 3. INTEGRATED MARKETING OF
INSTITUTIONAL RESEARCH
1656
visits

14. 4. INSTITUTIONAL WEBSITE

15. 5. MAKE SURE THEY LINK TO YOU

16. 6. RESEARCHER PROFILES
A-Rated

17. 7. MAKE IT A GO TO
FOR RESEARCHERS
NRF

18. 8. LINK TO INSTITUTIONAL
RESEARCH ACTIVITIES

19. 9. RESEARCH VISIBILITY, INCREASED
IMPACT & INSTITUTIONAL RANKING
Total
articles
Final
PDF
Post-print Pre-print No
permission
Awaiting
permission
2015 2 142 27% 70%+ 1% 1% 2%
2014 2 370 48% 47% 2% 1% 2%
2013 2 233 52% 41% 3% 1% 2%
2012 2 060 54% 43% 0% 1% 2%
2011 2 037 46% 48% 1% 1% 3%
TOTAL/
AVERAGE
10 842 45% 50% 1% 1% 2%

20. 10. INTERNAL COLLABORATION
BENEFITS ALL

21. 11. DO FOR OTHERS
SO THEY WILL DO FOR YOU

22. 12. MAKE SURE YOU BENEFIT FROM
EXISTING STRUCTURES
Pulling available ETD information as metadata from
the PeopleSoft system allowed us:
1. a saving of 300+ working days (1 full-time person)
2. increased the accuracy rate of metadata with
40%
3. to make available ETDs within record time
(60 days after graduation)
Customised programming allows for reduction in repetitive work
(watermarks & security & citation & IR community mapping)

23. TRAINING IS NOT
FOR THE FAINT HEARTED

24. 13. USE AN NRF INTERN
1
student
1
student
12
months
12
months
for
FREE
for
FREE

25. 14. FOR THE LOVE OF IRs
6 400
items
6 400
items
14
collections
14
collections
10
days
10
days
40 hours
per week
40 hours
per week
3 760
hours
3 760
hours
47
students
47
students
3rd
years3rd
years
UP
INL 370
UP
INL 370

26. 15. SUPPORT A
COMMUNITY OF PRACTICE
20142014 40 40 
20152015 80 80 
TECHNICAL
TALK
TECHNICAL
TALK
20162016 50 50 

27. 16. SHARE YOU HIGHS AND LOWS:
@ UP OPEN MEANS OPEN

28. 17. ARTICLE METADATA
HARVESTING
• AUTOMATED
HARVESTING METHODS
• IMPORTING OF
METADATA
• MINIMUM WORK FOR
QUALITY CONTROLER
• AUTOMATED
HARVESTING METHODS
• IMPORTING OF
METADATA
• MINIMUM WORK FOR
QUALITY CONTROLER

29. 18. LEAD THROUGH EXCELLENCE

30. Rated in the
top 100 in the
world
Rated in the
top 100 in the
world
1st
in Sub
Saharan Africa
1st
in Sub
Saharan Africa
50 million
downloads
Host 45 000+
records
Host 45 000+
records
30+ categories
of material
30+ categories
of material

31. “ ”
Knowledge is the most powerful weapon for the overall
progress and development of the present society.
Ganaie, Loan & Nisa (2014)