By Shannon Kinney of Dream Local Digital for the Maine Women's Network on tools to increase productivity, share information and collaborate. Link to webinar info here: http://www.mainewomensnetwork.com/Default.aspx?pageId=759076&eventId=506061&EventViewMode=EventDetails

1. Helpful Technology and Tools to
Get Organized, Increase Productivity
and Share Your Online Assets
brought to you by:
August 1, 2012

2. Work smarter, not harder

3. Types of tools we’ll cover today
• Productivity
• Collaboration – project management
• Collaboration – document sharing
• Email tools
• Social media updating tools
• CRM systems
• …and more (calendar sharing? Manage?)

4. Productivity

5. Evernote
• What the tool does: Allows
you to save ideas, things you
like or see, notes and access
them from any device
• How does it help me? Helps
save and synch information
across devices, share
information with colleagues
• Top benefit: Information is
saved and synched
• Cost: Free
• Platform mac/windows
iPhone and android
platforms

6. Todoist
• What the tool does:
Personal task manager
• How does it help me?
Organizes your to-do list,
accessible from your computer
or mobile phone.
• Top benefit: Ability to access,
update, and synchronize tasks
from your smart phone. Color
coded tasks.
• Cost: Free - $29 per year
• Platform (web based, ios,
android): Chrome, Firefox,
Mobile, Outlook, and Mac

7. Google Calendar
• What the tool does: A
calendar app to organize your
tasks and sync your schedule
with coworkers.
• How does it help me?
Tracks all your appointments,
tasks, and due dates in an easy
on line application.
• Top benefit: The ability to
sync with your mobile phone.
Share your schedule with
coworkers. Alerts via email.
• Cost: Free
• Platform (web based, ios,
android): web based, Pc, mac,
and mobile devices.

8. File This Fetch
• What the tool does: Online
storage of your personal
files.
• How does it help me?
Safely stores digital copies
of important documents, is
eco friendly, less clutter,
and easy to locate.
• Top benefit: Paperless files,
instantly organized.
• Cost: $2 per month
• Platform (web based, ios,
android): PC, beta

9. Collaboration:
Project Management

10. Zoho
• What the tool does: Online
collaboration, business, and
productivity applications.
• How does it help me??
Centrally locates files, projects,
contacts, and much more from
a web based platform
• Top benefit: Accessibility!
Your whole team can access
any file, get contact info, and
collaborate from anywhere.
• Cost:$20 - $80 per month
• Platform (web based, ios,
android): Pc, Mac, android

11. Basecamp
• What the tool does:
Centrally locates company data
in one place online.
• How does it help me? All
your businesses projects are
available to your employees
anytime, anywhere.
• Top benefit: Provides a
platform for collaboration, file
sharing, discussions, and
decisions.
• Cost: $20 - $150 per month
• Platform (web based, ios,
android): Pc, Mac, and
android

12. Collaboration: Document Sharing

13. Google Docs
• What the tool does: Create,
share, and collaborate with
documents on the web.
• How does it help me?
Documents, spreadsheets,
presentations and forms can
easily be shared from a secure
place on the web.
• Top benefit: Easy
collaboration.
• Cost: Free
• Platform (web based, ios,
android): web based, iOS, and
android.

14. Dropbox
• What the tool does:
Intergrates all your documents,
pictures, and videos with all
your devices.
• How does it help me? You
can download documents,
pictures, and videos to and
they will automatically be
saved to all the computers and
phones you use or straight to
Dropbox.
• Top benefit: All your docs,
photos, and videos at your
fingertips and easy sharing.
• Cost: Free
• Platform (web based, ios,
android): PC, Mac, android,
and iphone.

15. Slide Share
• What the tool does: Online
application to share
documents, professional
videos, and presentations
online.
• How does it help me?
Upload presentations for
public or private use, embed
on blogs and websites, share
on Twitter and Facebook to get
your videos out there.
• Top benefit: Synching with
social network sites.
• Cost: Free - $249 per month.
• Platform (web based, ios,
android): PC, Mac, mobile
devices

16. You Send It
• What the tool does: Cloud
based file sharing
• How does it help me? You
can send files and share
folders from anywhere,
anytime. Gives you the ability
to sign documents onling.
• Top benefit: The ability to
“sign” documents online, cloud
storage, and the ability to
share large files.
• Cost: Free - $14.99 per month
• Platform (web based, ios,
android): cloud based,
android, iphone, Mac, or PC.

17. Email management & marketing

18. Gmail
• What the tool does: Online
email application.
• How does it help me?
Access your email from any
computer or mobile device
anywhere, anytime. Imports
your contact lists from several
different address books. Less
spam and tons of storage.
• Top benefit: Being able to
access your email from any
device and the ability to
import email contacts easily.
• Cost: Free
• Platform (web based, ios,
android): Pc, Mac, mobile.

19. Sparrow
• What the tool does: An
email application for Mac’s and
iphone.
• How does it help me?
Driven by Gmail, it syncs to all
your Facebook contacts, offers
DropBox and cloud
capabilities, tailored inboxes.
• Top benefit: File sharing
(dropbox), synching with
Facebook contacts.
• Cost: $9.99
• Platform (web based, ios,
android): Mac and iphone.

20. MailChimp
• What the tool does: Online
Email Newsletters
• How does it help me? Using
pre-designed templates makes
developing email newsletters
easy. You can sync with your
customer data base, email
contacts, and CRM’s.
• Top benefit: Easy and eye-
catching newsletters to engage
your customers. Track your
results.
• Cost: Free - $240 per month.
• Platform (web based, ios,
android): Pc, Mac, iphone,
and android.

21. Constant Contact
• What the tool does:
Provides email and event
marketing, social media and
buy local campaigns, and
customer surveys.
• How does it help me?
Helps to keep you in touch
with your customers and alert
them to upcoming events or
sales.
• Top benefit: Customer
contact and personal training.
• Cost: Free - $99.95 (up to
10,000 fans)
• Platform (web based, ios,
android): Pc, Mac, and
android

22. Social Media Updating

23. Sprout Social
• What the tool does: Social
Media Management.
• How does it help me?
Monitors your companies
online presence (Facebook,
Twitter, LinkedIn, etc.)
• Top benefit: Publish and
schedule updates, monitor
your brand and your
competitors, and connect with
target markets.
• Cost: $39 - $899 per month
• Platform (web based, ios,
android): web based, iOS, and
android
• If you are interested, let me
know, Dream Local gets a
discount!

24. Hootsuite
• What the tool does: Social
Media Management.
• How does it help me?
Allows you to manage all your
social media from one spot,
offers analytics, allows for
organization wide
participation, and message
management.
• Top benefit: Anytime
publishing, monitoring, and
mobile apps.
• Cost: Free – request pricing
• Platform (web based, ios,
android): web based, iOS,
android, and blackberry.

25. Postling
• What the tool does:
Monitors your social media
postings and allows you to
post to any account anytime.
• How does it help me?
Allows you to respond and
comment on posts made by
people on your social
platforms.
• Top benefit: Daily recaps of
postings on your social media
accounts.
• Cost: $1 - $5 per month
• Platform (web based, ios,
android): web based, iphone

26. Tweetdeck (by Twitter)
• What the tool does:
Organizes your Twitter account
• How does it help me?
Custom arrange your feeds,
filter out unwanted feeds,
schedule your tweets, and get
notification on new feeds.
• Top benefit: Ability to
manage multiple accounts and
synchronize from different
computers.
• Cost: Free
• Platform (web based, ios,
android): Safari, Chrome, and
Firefox, iOS, Chrome App

27. Customer Relationship
Management (CRM)

28. Zoho CRM
• What the tool does:
Customer service and support,
collects consumer information
to generate leads, and
analyzes the information for
better marketing.
• How does it help me?
Enhances sales, improves
customer support, and
business success.
• Top benefit: Provides a
tangible and measurable
return on your investments.
• Cost: Free - $25 per month
• Platform (web based, ios,
android): web based, iOS, and
android

29. Sugar CRM
• What the tool does:
Customer Relations
Management
• How does it help me?
Communicate with prospective
customers, share sales
information, and keep
customers happy.
• Top benefit: Can run in the
cloud or onsite. Support and
training available.
• Cost: $30 - $100 per month
• Platform (web based, ios,
android): web based, iphone,
android, blackberry, Mac or
PC.

30. Salesforce
• What the tool does:
Customer Relations
Management.
• How does it help me?
Cloud technology that
makes collaboration, sales,
and customer service faster
and easier. Monitors your
social media accounts to
see what your customers
are saying about you. You
can build custom
applications to fit your
needs.

31. Salesforce (Continued)
• Top benefit: Email
integration, cloud
technology, mobile
applications. Totally online,
no software or hardware to
install.
• Cost: $5/mo./user -
$250/mo./user
• Platform (web based, ios,
android): PC, Mac, ipad,
iphone, android, and
blackberry.

32. • What the tool does: Contact
Nimble
Management
• How does it help me?
Instantly finds your contacts on
social network sites, listen to
all conversations on all your
social network sites, synch
with any third party calendar
to assign tasks, and find
business relevant people.
• Top benefit: All of your social
network conversations on one
page.
• Cost: $0 - $15/mo./user
• Platform (web based, ios,
android): web based
• If you are interested, let me
know, Dream Local gets a
discount!

33. …and more!

34. FreshBooks
• What the tool does: Online
Invoicing and Accounting.
• How does it help me?
Easily create invoices, track
payments, and payments
online.
• Top benefit: Synching with
online payment apps
(paypal), track accounts
payable and receivable,
generate financial reports,
and all your info is backed
up at their data center.
• Cost: Free - $39.95
• Platform (web based, ios,
android): Pc, Mac, iphone

35. Quick Books Online
• What the tool does: Online
Accounting Software
• How does it help me? All
your data is back up, pay
employees, banking, invoicing,
report generation and much
more.
• Top benefit: No software to
download, completely online,
free support, and the ability to
import contacts and financial
data.
• Cost: $12.95 – $63.16 per
month
• Platform (web based, ios,
android): Pc, Mac, iphone,
ipad, android, and blackberry.

36. Carbonite
• What the tool does: Online
Data Back Up.
• How does it help me?
Instantly backs up your
work on your computer
after software installation.
• Top benefit: Restores lost
information with ease.
• Cost: $299 - $599 per year.
• Platform (web based, ios,
android): Pc, Mac, iphone,
ipad, android, and
blackberry.

37. Google Analytics
• What the tool does: Tools to
analyze your web presence
• How does it help me? To
gain insight into how your
customers are receiving your
social media content, what
they are saying about you, and
how they engage with you.
• Top benefit: Allows you to
track only the information your
are interested in.
• Cost: Free
• Platform (web based, ios,
android): web based, iOS, and
android

38. Task Current
• What the tool does: Tips
and advice about productivity,
financial management, food,
marketing, or whatever
interests you. You can post or
read others posts.
• How does it help me? Tips
and advice at the tips of your
fingers. Start up conversation.
• Top benefit: They do all the
work, your content is yours,
and they link to social
networks.
• Cost: Free
• Platform (web based, ios,
android): iphone and ipad.

39. Thank you!
shannon@dreamlocal.com
207-593-7665 www.dreamlocal.com
www.facebook.com/dreamlocal