This document outlines an email tracker project that monitors users' email transactions. It proposes tracking users' sent and received emails to restrict unauthorized email use within an organization. The system would include modules for admins to view user transactions and for users to access their inbox, outbox, send, receive and delete emails. It specifies hardware, software and UML diagram requirements and provides screen shots and conclusions about the project's tracking features and potential for expansion.

1. EMAIL TRACKER

3.  INTRODUCTION TO PROJECT
 EXISTING SYSTEM
 PROPOSED SYSTEM
 KEY GOALS OF THE PROJECT
 HARDWARE/SOFTWARE REQUIREMENTES
 MODULES
 UML DIAGRAMS
 SCREEN SHOTS
 CONCLUSION
 SCOPE FOR EXPANSION

4. Introduction to project:
 The Objective of this system is to illustrate the use of Tracking. Email
Tracker is an application, which is used to trace the mails send by the users.
 There may be many employees in any organization it is very difficult to
maintain them to restrict in not using the mail servers, so this proposed
tracker is going to keep track of all the transactions of any user.
 If anyone sends an email or message itself, they include the recipient's
email address.

5. Mail server system provides:
 An email address so that your incoming messages stores at the right
place
 A private mail storage area that will hold incoming messages until
they get read
 Secure access to that area with username and password
 It also provides an area for you to store messages once they are read.

6. Existing System:
There are many mail servers can send, receive or do all the mailing
services. But the problem with that we can’t view the information of the user’s
transactions because it is very much important for an organizations like Call
Centres to hide the transactions. Unfortunately no mail server is providing
such an option to view the transactions .

7. Proposed System:
 As the TRACKER project is developed using JAVA Html, Servlets and
JSP it provides a user friendly graphical user interface
 which navigates user through out the program by providing various
task related to internet mail messaging facilities when connected to a mail
server.
 It provides the user to perform various email messaging operation like
checking, composing, deleting and forward email. It provides all the
facilities, which are provided to the user by Outlook to access his account.

8. KEY GOALS OF THIS PROJECT:
 Fully compatible with Internet messaging standards.
 Allow message access and management from more than one computer.
 Client needs no knowledge about the server's file store format.
 The protocol checking for new messages, permanently removing messages,
setting and clearing flags, selective fetching of message attributes, texts, and
portions there of for efficiency.

10. Hardware Requirements:
 Pentium IV processes architecture
 512 MB RAM.
 80 GB Hard disk

11. Software specification:
 Windows XP as operating system
 Apache Tomcat-5.0 web server
 Oracle 10g as database server
 Jdk1.6

12. ADMIN
User
Inbox.
Outbox.
Checking mails.
Composing
Deleting the unnecessary mails.

13. ADMIN:
 Admin is the one who is going to monitor all the users and grant or deny
permissions to any user.
 Admin can have the information related to the user like what the entire
transactions user is doing. User may do many transactions like sending and
receiving mails as the information accessed is related to the company.
 This application provides such option to the admin to keep track of entire
user transactions like to whom the user is sending the mails and what is the
content and from whom he is receiving the mails and what the content in that.

14. USER
Inbox:
User can have all the received mails stored in this module. It gives the
complete information of all the mails received.
Out Box:
User can store the information related to all the mails sent by him will be stored
in the outbox
Checking Mails:
User can access all the mails received by him will be stored in the inbox and
user can check those mails whenever user feels it is required.

15. Composing:
User can sent mails. User can utilize the option called composing to
send the mails. To send the mails the mail has to be composed.
Deleting The Unnecessary Mails:
User receives much number of mails. User requires few mails to be
stored and rest to be deleted. This module provides the option for user to
delete unnecessary mails.

23. Conclusion:
Unique Features of the Project:
 The System automatically tracks all the user transactions
 It gives the complete online mailing standards to the user and
organization
 The system includes various modules, which will help us to
maintain the information about the clients transaction. Hence, the Client
need not maintain any other system for maintaining their records.

24. Scope for Expansion
 We can also implement the Messaging services with use of
Mobile Technology & Web Technology in this application.
 Tracker can maintain all the transactions of the user so we can
also take the complete transactions done by the user from log in to
log out.
 It can be a globalized application.
 The project Tracker can be expanded to full pledged Mail Server
which can be implemented at any organization or on any server.