Pupils on a school trip face several potential hazards including becoming lost or separated from the group, illness or injury, and issues related to pupils' special needs or allergies. To control these risks, measures are taken such as competent supervision, first aid coverage, individual risk assessments and medication, and briefing pupils and staff. With these control measures in place, the residual risk of any incidents is rated as low.

1. HAZARD
OBSERVED
PERSONS AT RISK CONTROL MEASURES COMMENTS
ACTIONS
RESIDUAL
RISK RATING
Pupil lost,
abducted or
separated from
group.
Pupils. • Ensure supervising staff are competent and understand their
roles.
• Sufficient supervision
• Plan and use suitable group control measures (for example,
buddy systems, large groups split in small groups each with
named leaders).
• Discuss itinerary and arrangements with group leaders.
• Briefing to all on what to do if separated from group, Safety
meeting point.
• Head counts by leaders particularly at arrival/departure points,
and when separating and reforming groups.
• Uniform to identify children
Plan supervision
before visit and brief
staff and pupils.
Low
Illness or injury. Pupils, staff. • 1st
aid cover accessible and appropriate
• Leaders know how to call emergency services.
• Pupils and parents are reminded to bring individual
medication and this is securely kept.
• First aid and travel sickness equipment carried.
• Mobile phones carried by every group leader
• Emergency contacts arranged
Check first aid
certificates current.
Medication brought
by pupils.
Low
Special needs of
specific pupils –
medical,
behavioural,
educational.
Pupils • Obtain information from parents
• Take advice from SENCO if appropriate
• Make necessary arrangements for individual pupils including
individual risk assessment and additional staffing as
necessary.
Use parental consent
form.
Low
Allergies Pupils, Staff • Ensure leaders are aware of any allergies
• Obtain information from parents
• Children not to bring food containing nuts
• Pupils and parents reminded to bring any required medication
• Leader to be trained how to use medication is required
Plan and brief on
allergies beforehand.
Medication brought
by pupils.
Low

2. Children with
EAL
Pupils • Ensure children with EAL have a leader who can translate
information for them.
Plan ahead Low
Traffic accident,
coach.
Pupils, staff. • Coach from a reputable supplier. Approved supplier
• Coaches have seat belts that staff ensure are used.
• Sufficient supervision
• Suitable embarkation points used (for example, coach park,
onto wide pavement).
• Close supervision and head counts during any breaks in
journey and getting on and off coach.
Contact coach
company
Low
Children’s
clothing spoiled
by spillage or
toilet accident
Pupils • Staff to carry spare uniform and underwear Plan ahead Low
Parents not
picking child up
after the trip
Pupils, staff • Ensure parents are aware of collection time and place
• Follow school guidelines if children are not collected
Plan ahead Low
Fire in the
museum
Pupils, staff • Ensure everyone is aware of the nearest fire exit at all times
• Although there are heat and smoke detectors brief staff to
sound alarms if needed
• Brief everyone on the designated meeting point in case of an
emergency
• Head count and register to be taken immediately
Briefing ahead Low