INFORMATION TECHNOLOGY SUPPORT SERVICE Level II LEARNING GUIDE # 3 Unit of Competence: Operate Database Application Module Title: Operating Database Application LG Code: ICT ITS2 LO3 03 TTLM Code: ICT ITS2 TTLM 0511 LO 3: Create Reports

1. Ethiopian TVET System
Training, Teaching and Learning Material
TTLM Development Manual Date: 05-2011 Page 1 of 6
3rd
Revision Author: MoE – TVET Outcome Based Training Core Process
Ethiopian TVET-System
INFORMATION TECHNOLOGY
SUPPORT SERVICE
Level II
LEARNING GUIDE # 3
Unit of Competence: Operate Database Application
Module Title: Operating Database Application
LG Code: ICT ITS2 LO3 03
TTLM Code: ICT ITS2 TTLM 0511
LO 3: Create Reports

2. Ethiopian TVET System
Training, Teaching and Learning Material
TTLM Development Manual Date: 05-2011 Page 2 of 6
3rd
Revision Author: MoE – TVET Outcome Based Training Core Process
Introduction Learning Guide # 1
This learning guide is developed to provide you the necessary information regarding the following
content coverage and topics –
 Creating a Report
This guide will also assist you to attain the learning outcome stated in the cover page. Specifically,
upon completion of this Learning Guide, you will be able to –
 Reports are designed to present data in a logical sequence or manner
 Reports are modified to include/exclude additional requirements
 Reports are distributed to appropriateperson in a approved format
Learning Activities
1. Read the specific objectives of this Learning Guide.
2. Read the information written in the “Information Sheets 1”.
3. Accomplish the “Self-check” in page 4.
4. Submit your accomplished Self-check. This will form part of your training portfolio.
5. If you earned a satisfactory evaluation proceed to “Operation Sheet”. However, if your rating is
unsatisfactory, see your teacher for further instructions or go back to Learning Activity #.
6. Read the “Operation Sheet” and try to understand the procedures discussed.
7. You may use your working PC to simulate the activity.
8. Do the “LAP test” in page 6 (if you are ready) and show your output to your teacher. Your teacher
will evaluate your output either satisfactory or unsatisfactory. If unsatisfactory, your teacher shall
advice you on additional work. But if satisfactory you can proceed to Learning Guide 4.

3. Ethiopian TVET System
Training, Teaching and Learning Material
TTLM Development Manual Date: 05-2011 Page 3 of 6
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Revision Author: MoE – TVET Outcome Based Training Core Process
Information Sheet-1
Creating Reports
Reports provide a means of organizing and summarizing data. Reports are often used to
present an overview highlighting main points and trends. A report can be a simple list, a status report
or a monthly production report. With reports, one can prepare:
 Mailing labels for various producers
 Produce a directory
 Prepare invoices
 Present data summaries.
A report is made from the data available. There are several ways of preparing a report:
• AutoReport: the quickest way to create a report, but gives least control over the report's
structure and appearance. This automatically contains all the fields in its data source, whether table
or query.
• Report Wizard: asks you questions and creates a report based on your answers. The Report
Wizard asks which tables or queries the report will be based on, and which fields to use from those
data sources. It also asks whether the data is to be grouped, and how it should be sorted and
summarized.
• Creating a Report in Design view: Gives one control, right from the start. Design view
provides you with a toolbox from which you drag selected controls and arrange them on a grid. To
see the report as it will appear when printed, it should be viewed in Print Preview. Different properties
may be set for a report, to change how it is viewed or printed.
For example, a report's Page Header property determines whether the page header is printed
on the page that begins with the Report Header.
To view or change a report's properties, just double-click the report selector where the rulers
meet.
To see more details about a property, click that property and then press F1.
To view a control's properties, double-click the control.
Creating Reports

4. Ethiopian TVET System
Training, Teaching and Learning Material
TTLM Development Manual Date: 05-2011 Page 4 of 6
3rd
Revision Author: MoE – TVET Outcome Based Training Core Process
Self - Check 1
Name: ______________________________________ Date: ________________________________________
Time started: _______________________________ Time finished: _______________________________
Directions: Answer all the questions listed below.
1. What is a Report? (2 points)
2. What are the 3 ways of creating a report? (3 points)
3. Give 3 types of reports that you can do with MS Access Reports? (3 points)
4. What is the quickest way to create a report? (1 point)
5. What is the customized way of creating a report? (1 points)
Note: Satisfactory rating - 7 points, Unsatisfactory - below 7 points
You can ask you teacher for the copy of the correct answer
Creating Reports

5. Ethiopian TVET System
Training, Teaching and Learning Material
TTLM Development Manual Date: 05-2011 Page 5 of 6
3rd
Revision Author: MoE – TVET Outcome Based Training Core Process
Operation Sheet-1 Creating Reports
Creating Reports
You have already created a report. What you will do now is to customize your report.
Let’s modify it a bit. Let’s change the title with List of IT Students. To do that, double-click on
the title R_ITStudentsList. You can now highlight it so you can overwrite it or you can delete the title
and replace it with List of IT Students. To center it, click on any part of the report then click back to
the title. Drag it to the center part of the report. You can also change the font size, the color and
other format of any of the fields by clicking on it then choose the appropriate format that you wish on
the Formatting toolbar above. So you have now created your first report.
To change the form properties, just double-click on the leftmost corner of the form so the form
property will show up. Try altering every property and see what happens.
Save it then close it. To preview your report, double click on the report file R_ITStudentsList.

6. Ethiopian TVET System
Training, Teaching and Learning Material
TTLM Development Manual Date: 05-2011 Page 6 of 6
3rd
Revision Author: MoE – TVET Outcome Based Training Core Process
Lap Test 1 Creating Reports
Name: ______________________________________ Date: ________________________________________
Time started: _______________________________ Time finished: _______________________________
Instructions: You are required to perform the following:
1. Using your StudInfoTable. Create aReport by using a Wizard then save it as
StudInfoReport. On your report, display all the fields of the table StudInfoTableand
have it displayed in Ascending order by studLname.
2. As an additional points, make some customization on the form property.
Note : Call the attention of your trainer when you’re done.