1. NJNI FPP Grantee Evaluation Reporting Template Webinar Notes
(04.04.2011)
Baseline Information Tab
• This tab contains basic guidelines for completing the template and includes places for you to enter
school and collaborative information and cohort counts. This tab serves as the coversheet of the
document.
Template Overview
• The template is a series of interlinked Excel tabs/spreadsheets. There is a numbered tab for each of
the 9 evaluation questions; the name of each tab is a shortened version of each question.
• Some tabs are calculation tabs that can be used to track scholar-related measures and calculate
scholar-related counts and averages where applicable.
• It may look like a large document at first glance, but for each reporting period you will only fill in
some of the cells. Some cells will not apply, depending on whether you have a masters-level or
doctoral program, and whether all of your school’s scholars graduate with the rest of their cohort.
1. Curriculum Enhancements
• This tab contains cells for you to enter data related to implementation of curriculum enhancements
for each reporting period. There are places on each tab that specify what information should be
entered, when it should be entered, the information source or sources, as well as timing for gathering
the information.
- Measures (1a.- 1j. on this tab): Tell you what information should be entered. The measures are
identified by the evaluation question number followed by a letter. This naming convention is used
throughout the document.
- Reporting Dates (April 2011 – April 2013 on this tab): Tell you when to enter the information.
The template is a document that you will build on, adding information to it for each reporting time
period, and making changes to past periods if you have corrections.
- Source and Timing Column: This column specifies where to get the information from and when to
gather it; each measure will have a data source and data collection timing linked to it. In this
example, all of the data comes from your program documentation that you maintain regularly, except
measure 1j., where the source is interviews with faculty and FPP scholars twice per year. This means
that the data for that measure comes from the faculty and scholars. Sometimes you will already have
this information, sometimes you will need to ask. When you need to ask, sometimes it will be more
efficient to “interview” or ask the scholar or faculty directly, and sometimes it will be more efficient
to develop a survey by combining all of these faculty and scholar questions into one instrument
(depending on # of scholars you have, and the type of information you need). The questions to ask
can be developed using the measure on the reporting template. For example, to obtain information
for measure 1j. you might ask: “What do you think helped the implementation of curriculum
enhancements? What do you think hindered the implementation of curriculum enhancements?”
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2. • You will enter quantitative information in the types of cells you see on the top half of the tab, and you
will enter qualitative information (brief narrative) in the types of cells you see on the bottom of the tab.
• Some cells have a dropdown menu from which you will select responses. When you click on these types
of cells, an arrow will appear on the lower right hand side of the box. By clicking on that arrow you can
view and select from the response options. Excel will not allow you to enter information into these cells,
you will have to choose from the dropdown menu.
3. Teaching Portfolios
• This is an example of a tab where you will only fill in cells that apply to your FPP scholar cohort.
Since the information is only collected “upon completion of each FPP scholar cohort” (see source &
timing column), only masters-level programs will fill in information in April 2011 and April 2012,
and PhD programs will not enter information until April 2013.
9. Scholar Employment
• Sometimes, individual scholar-level data will need to be summarized across scholars (as it does on
this tab). This is an example of a tab that is linked to a second tab used for the calculation (that is
why there is a note under the measures that reads “calculate using scholar employment data tab”).
The second tab is a place for you to enter data for each scholar and an excel function will
automatically calculate an average or sum, depending on the measure. On the second tab (calculation
tab):
o The last row will sum or average the values you enter for each scholar and will automatically
be entered into the previous tab. The measures that require scholar-level data to be summed
or averaged using this process are labeled as such and will refer you to this calculation tab.
o There is a dropdown menu under the “scholar cohort” column for you to select a cohort for
each scholar name that you enter. You do not have to enter scholar names, though it may be
easiest to do so as you are collecting the data. When submitting the report you may change
scholar names to letters or numbers.
o If something goes wrong with the template, such as deletion of an excel formula or some
other formatting issue, you can contact the program office and they will restore it.
• Although your first reporting period is April 2011, you will not need data on all of the measures. For
example, on this tab masters-level programs will not need to enter data until November 2011, and
PhD programs will not enter data until November 2013 because the data for these measures is only
collected upon scholars’ graduation, which occurs after the spring site visits.
Executive Summary Tab
• This tab will be completed once, at the end of the grant. This is where you will respond to the
evaluation questions with the data you collected and reported over the course of the grant. There is a
space under each evaluation question for you to write a narrative.
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