Lo extraction part 1 sd overview

LO Extraction – Part 1: SD
Application Short Overview

Applies to:
SAP BI, NW2004s Business Intelligence, ABAP, BI. For more information, visit the EDW homepage.

Summary
This article explains about LO extraction and its relevant SD application overview.
Author: P Renjith Kumar
Company: SAP Labs India PVT Ltd
Created on: 10 June 2010

Author Bio
P Renjith Kumar is presently working in SAP Labs India Pvt Ltd and specializes in Extraction
and Modeling areas of BI. Basically as an ABAP consultant, he has extensive cross functional
experience and has been with end to end SAP ERP and BI implementation projects across
manufacturing domain.

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© 2010 SAP AG 1

LO Extraction – Part 1: SD Application Short Overview

Table of Contents
Introduction ................................................................................................................................................... 3
Sales ......................................................................................................................................................... 3
Shipping........................................................................................................................................................ 3
Billing ......................................................................................................................................................... 3
Organization Structure in Sales and Distribution ............................................................................................ 4
Sales and Distribution Process Overview ...................................................................................................... 6
Order Creation .............................................................................................................................................. 7
Delivery......................................................................................................................................................... 7
Billing ......................................................................................................................................................... 9
Tables Involved ........................................................................................................................................... 10
Transactions ............................................................................................................................................... 11
The complete SD flow ................................................................................................................................. 12
In next part we will see about the extractors in LO extraction for SD module. ............................................... 12
Related Content .......................................................................................................................................... 13
Copyright .................................................................................................................................................... 14

© 2010 SAP AG 2


Introduction
This article addresses the requirement and significance of SD application in LO extraction. This article gives
you a brief overview of SD application module relevant for BI. The first part deals with Functional flow,
Transaction, Tables and their relations.
In SD overview we learn 3 important areas of SD where we do OLAP analysis. Those are.

Sales

Sales allow you to execute different business transactions based on sales documents defined in the system.

Four groups of sales documents are differentiated:

 Customer inquiries and quotations
 Sales orders
 Outline agreements, such as contracts and scheduling agreements
 Complaints, such as free of charge deliveries, credit and debit memo requests and returns

Shipping

Shipping is an important part of the logistics chain in which guaranteed customer service and distribution
planning support play major roles.

In shipping processing, all delivery procedure decisions can be made at the start of the process by

 Taking into account general business agreements with your customer
 Recording special material requests
 Defining shipping conditions in the sales order

The result is an efficient and largely automatic shipping process in which manual changes are only
necessary under certain circumstances.

Billing
Billing represents the final processing stage for a business transaction in Sales and Distribution. Information
on billing is available at every stage of order processing and delivery processing.
This component includes the following functions:
Creation of:
1. Invoices based on deliveries or services
2. Issue credit and debit memos
3. Pro forma invoices
Cancel billing transactions
Comprehensive pricing functions
Issue rebates
Transfer billing data to Financial Accounting (FI)

© 2010 SAP AG 3


Organization Structure in Sales and Distribution

CLIENT:
 Client is the highest level in SAP
 Client is representing group or corporate identity and
 Under which the SAP system runs normal business
 Common data base for the client
 Data of one client cannot be accessed from other client
Company
Company signifies a legal unit under the client level that produces its own financial documents, balance
sheet and profit and loss statement

Plant
Plant is a production facility or a group of storage locations where stocks are kept.Planning and inventory
management take place at plant level.
Sales Organization
A Legal unit responsible for selling materials and services for one or more plants and for negotiating
Prices and terms of delivery with the Customer.
Distribution Channel
Products, services selling channel to customer
Division
A way of grouping Materials, Products or services.

© 2010 SAP AG 4


Sales Area
Combination of
 Sales Organization
 Distribution Channel
 Division
Master Data in Sales and Distribution
The source of master data for sales order includes
 Customer master data : Info about customers
 Material Master data : Has info about material
 Conditions master data : For automatic pricing
 Output : Information that is sent to customer using various media
 Control tables : Tables maintained in customizing
Customer Master data has these details
 General Data
 Company Code data
 Sales area Data
 Excise details

Partner Functions in customer master
Partner functions are terms that describe the people and organizations with whom you do business, and who
are therefore involved in transactions. For example, when you create an Activity, based on Customizing
settings, it automatically includes the partner functions activity partner, contact person, and person
responsible. Partner functions are always assigned to partner function categories, which are hard-coded in
the system.
Partner function Partner function category Relationship category
Sold-to party Sold-to party
Ship-to party Ship-to party/Service recipient Is the goods recipient of
Sales prospect Activity partner Is the activity partner for
Activity partner Activity partner Is the activity partner for
Sales manager Employee Is the employee responsible for

In general
Sold-to-party : Places the order
Ship-to-party : Receives the goods or services
Bill-to-party : Receives the invoices for goods or services
Payer : Responsible for paying the amount

© 2010 SAP AG 5


Sales and Distribution Process Overview

Presales activity
Enquiry and Quotations comes at this stage.
Sales order processing
Acceptance of customer’s Sales order
Important type of Sales orders are
 Scheduling agreement
 Order
 Rush order
 Stock transport order
 Free of cost order

© 2010 SAP AG 6


Order Creation

Delivery

Out bound Delivery Creation > A document created with reference to Sales order

© 2010 SAP AG 7


 A delivery document will have header and item

Post Goods issue
Once this is done the outbound delivery status is updated. The billing due list is updated. Material stock will
be reduced.

© 2010 SAP AG 8


Billing
Bills can be created with reference to
 Order
 Delivery
 Previous bill
After creating billing
 Customer accounted debited
 Cost of goods sold account credited
 Tax & Duties GL account posted
Billing types

Invoce creation

© 2010 SAP AG 9


A billing document has header and item
A billing document creation has following effects

Tables Involved
Sales order
VBAK -SD header
VBAP -SD item

© 2010 SAP AG 10


Billing
VBRK -Billing header
VBRP -Billing item
Shipping
VTTK -Shipment header
Delivery
LIKP -Delivery header
LIPS -Delivery item
Pricing
KONH -Conditions header
KONP -Conditions item

Transactions
 MM01-Create material
 VA01-Create sales order
 VA32-Scheduling agreement
 VF02-Change billing document
 VL01 -Create delivery
 VK01 -Create sales order
 VD01 -Create sales area
 FD01 -Create accounting
 VA21-Create quotation
 VA11-Create inquiry
 VA41-Create contract
 VA05-List of sales order

© 2010 SAP AG 11


Related Content
http://help.sap.com/saphelp_erp60_sp/helpdata/en/92/df293581dc1f79e10000009b38f889/frameset.htm
For more information, visit the EDW homepage

© 2010 SAP AG 13


Copyright
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Lo extraction part 1 sd overview

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