The document outlines the benefits of hosted email archiving solutions, emphasizing cost savings, scalability, and reduced management burden for IT departments. It discusses the significant financial advantages of Software as a Service (SaaS) approaches compared to traditional on-premise solutions, including lower upfront costs and easier compliance. The document positions LiveOffice as a leader in cloud email archiving, highlighting its extensive experience and high customer retention rate.

2. Top 9 Reasons Hosted Archiving Makes Cents
January 29, 2009
Nick Mehta & Josh Stageberg
No Hardware No Software No Waiting
Slide 2

3. Issues to Consider
Save More
Get More
Worry Less
Slide 3

4. Top 9 Reasons
Save more
2.Cash upfront
3.Long-term
4.IT time
Get more
•Storage (unlimited)
•Flexibility to scale
•Green
Worry less
10.About deployment
11.About infrastructure
12.About compliance
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5. Issues to Consider
Save More
“In light of the current economy, an increasing number of
companies are turning to SaaS [email archiving] solutions to
help them reduce upfront capital expenditures on in-house
hardware and software deployments, while also lessening the
system management burden placed on overworked IT
resources."
- Brian Babineau, Enterprise Strategy Group
Slide 5

6. #1: Save More Cash Upfront
Capital Expenditures (CapEx)
 Upfront cash in cash-constrained world
 Storage hardware ($80,480 for 1000 users)
 Server hardware ($30,000 for 1000 users)
 Software licenses ($25,000 for 1000 users)
 Total year 1 costs ($256,424 for 1000 users)
Operational Expenditures (OpEx)
 Like financing email archive over years
 No “sunk costs” – pay as you use
 Total year 1 costs ($77,000 for 1000 users)
 Total year 1 savings (70% for 1000 users)
See for yourself through our email archiving SaaS TCO calculator at:
http://www.liveoffice.com/archiving/TCO/tco_questions.asp
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7. #2: Save More Long-Term
Don’t forget to consider all of the long-term costs of an email archive…
Category Cost On-Premise Archive SaaS Archive
Software Licenses Per user, per month
Support and upgrades Included
Implementation Included
Health checks Included
Training Included
Hardware Servers Included
Primary storage Included
DR storage Included
DR bandwidth Included
Maintenance Included
Power, space, cooling, etc. Included
IT Personnel IT staff to manage Included
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8. #2: Save More Long-Term
S o urc e : LiveOffice TCO Calculator (Novem 2008)
ber
Cost savings reflect three-year savings assum com
ing pliance, e-discovery
and disaster-recovery options selected.
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9. #3: Save More IT Time
Step The On-Premise Way The SaaS Way
Setup Weeks or Months Days
Performance
Ongoing Growth Automated
Upgrades
One throat to
Response Your team juggling
choke (Built-in
Time amongst other tasks
SLAs)
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10. Issues to Consider
Get More
Slide 10

11. #4: Get More Storage (Unlimited)
How Big Will Your Archive Get?
On-Premise Storage SaaS Storage
 Exploding inboxes  Unlimited email volume
 Exploding attachments  Unlimited email size
 Exploding retention  Unlimited retention
 Forklift upgrades  Transparent upgrades
 Forklift migrations  Transparent migrations
No Hardware No Software No Waiting
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12. #5: Get More Flexibility to Scale
Don’t Let Your Infrastructure
Slow Down Your Business
Business Event On-Premise Archive SaaS Archive
E-Discovery case for Huge fixed costs for archive + per-user, per-month
few custodians Months to deploy Days to deploy
Acquire new Huge fixed costs to upgrade + per-user, per-month
company Months to upgrade Days to deploy
Divest a division Huge sunk costs unused -per-user, per-month
Months to divest Days to deploy
Add new employees Huge fixed costs to upgrade + per-user, per-month
Months to upgrade Days to deploy
Downsize Huge sunk costs unused -per-user, per-month
employees Months to downsize Days to deploy
No Hardware No Software No Waiting
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13. #6: Get More Green
Save on energy costs
 Servers, storage, disaster recovery
 Costs are rising rapidly and are unpredictable
Leverage our green infrastructure
 Latest, most power-efficient hardware
 Virtualization and consolidation
Improve your image
 Improved brand awareness in marketplace
 Better employee morale in the office
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14. Issues to Consider
Worry Less
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15. #7: Worry Less About Deployment
On-Premise Archives SaaS Archives
 Buy hardware, software We take care of it
 Complex sizing
 Train IT administrators
 Provision storage
 Provision servers
 Provision databases
 Setup backup / DR
 Setup monitoring
No Hardware No Software No Waiting
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16. #8: Worry Less About Infrastructure
Guaranteed SLA
Primary Site Disaster Recovery Site
Security in Transit Security at Rest Always-on Availability
 TLS encryption or VPN  Geographically dispersed  Load-balanced & replicated
 SSL authentication  SAS-70 type II compliant  Best-in-class storage
 Spam & virus protection  Tier-4 data centers  Tier-1 networks
No Hardware No Software No Waiting
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17. #9: Worry Less About Compliance
Attestation Letters & Contracts
 Letter of Representation
 Letter of Undertaking
 Other relevant certifications
Compliance Manual
 Review existing language
 Recommend best practices Data Request Fulfillment
 Provide new policy language  Conduct advanced searches
 Perform self-fulfillment in office
 Request data from provider
Proof of Supervision
 Customize word and phrase lexicon
Phone Support  Utilize flexible compliance workflow tools
 Access compliance services anytime  Generate management reports
 Direct regulators to Compliance Services
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18. The Value of SaaS
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19. Why LiveOffice?
The leading provider of cloud email archiving solutions
Who We Are What We Do Who We Serve
 $22 MM in revenue  Archiving  200+ TB archived data
 Founded in 1998  Compliance  15K successful audits
 Experienced team  Discovery  99% client retention
 100+ employees  Continuity  Fortune 100 clients
 Profitable  Hosting  7,500 clients
No Hardware No Software No Waiting
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20. LiveOffice Difference
Step into the
Cloud
Continuity Archiving Hosting
Trust a 8,500+ Clients
Proven
Leader
Worry Less Unlimited Storage, Guaranteed
with Our Deployed in 5 Days, Guaranteed
Guarantees 99.99% Uptime, Guaranteed
No Hardware No Software No Waiting
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21. Q&A
Regulatory Requirements
 Recent Enforcementa
Trust Actions Worry Less
Step into the  Applicable Regulations
Proven with our
Cloud  Electronic Storage Media
Leader Guarantees
Nic k Me hta Jo s h S tag e be rg
CEO S r. S ys te ms Eng ine e r
nic k@live o ffic e .c o m jo s hua@live o ffic e .c o m
No Hardware No Software No Waiting
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