This document provides an overview of library resources and skills training offered by Awot Kiflu Gebregziabher at the University of Cape Town (UCT) libraries. The training covers topics such as literature searching, keeping up-to-date in research, citing and referencing, and research data management. The objective is to help students know ways to search for scholarly resources, be aware of tools that facilitate research and studies, and know library services available. Methods for conducting literature searches are outlined, along with tools for searching the library's collections, databases, and other resources. Off-campus access and interlibrary loans are also discussed.
2. Topics covered
Literature search and access
Keeping up-to-date in research
Citing & Referencing
Research Data Management (RDM)
Physical tour to the library space
3. Objective
You will
ā¦ know ways of searching for scholarly resources
ā¦ be aware of the tools available that facilitates your research and
studies: searching, referencing, keeping up-to-date and research
data management
ā¦ know library services available to you
4. Literature search and
access
ā¦ Methods
ā¦ Tools to search in: Primo, Databases
ā¦ Library eBooks
ā¦ Off-campus access
ā¦ Interlibrary Loans service
5. Literature search and access: methods
Methods of literature search: several ways
ā¦ Topic / Keywords search:
ā¦ Related content suggestion
by databases
ā¦ Cited references of a document
ā¦ Citing publications
ā¦ Publications of known author
6. Literature search and access: methods ā¦
Topics / Keywords search
ā¦ Databases do not understand natural language
ā¦ Boolean logic provide efficient search
ā¦ Use Boolean operators to specify how keywords are related
AND, OR, NOT
ā¦ the logic is similar to set operations in mathematics
7. Literature search and access: methods ā¦
Topics / Keywords search ā¦
ā¦ A ź“ B = A OR B
ā¦ A źµ B = A AND B
Set
A
Set
B
BA
BA
8. Literature search and access: methods ā¦
Topics / Keywords search ā¦
Simple five steps for efficient search statement
Step 1. Write down your topic in its simplest form
Step 2. Identify main concepts
Step 3. List alternative terms for each concept
Step 4. Use Boolean operators to specify how keywords are related
Step 5. Search in Primo, databases
9. Literature search and access: methods ā¦
Topics / Keywords search ā¦
Step 1. Write down your topic in its simplest form
Example:
Effect of climate change on fynbos vegetation.
10. Literature search and access: methods ā¦
Step 2. Identify main concepts
Example:
Effect of climate change on fynbos vegetation.
Concept 1
Climate change
Concept 2
fynbos
11. Literature search and access: methods ā¦
Step 3. List alternative terms for each concept. Consider using
synonyms, broader terms, narrower terms ā¦ Think of all possible
keywords/phrases an author may refer to a specific concept
Example:
Concept 1
Climate change
Global warming
Greenhouse effect
Concept 2
fynbos
Cape flora
Mountain fynbos
12. Literature search and access: methods ā¦
Step 4. Use Boolean operators to specify how keywords are related
ā¦ OR maximizes your retrieval, use it between alternative terms
Dairy OR Vegetable OR Meat
Dairy
Vegetable
Meat
Dairy
Vegetable
Meat
13. Literature search and access: methods ā¦
Step 4. Use Boolean operators to specify how keywords are related ā¦
ā¦ AND narrows / filters your search, use it between terms
different concepts
Climate change AND society
Climate
change Society
Society
Climate
change
14. Literature search and access: methods ā¦
Step 4. Use Boolean operators to specify how keywords are related
ā¦ NOT excludes unwanted terms
Birds NOT Vultures
Birds Vultures
Birds Vultures
15. Literature search and access: methods ā¦
Step 4. Use Boolean operators to specify how keywords are related
ā¦ Write Boolean operators in upper case to enable search engine
identify them as operators
Example:
Concept 1
Climate change
Global warming
Greenhouse effect
Concept 2
fynbos
Cape flora
Mountain fynbos
AND OR
OR
OR
OR
16. Literature search and access: methods ā¦
Step 5. Search
ā¦ Enclose phrases in inverted comma ā ā to force exact phrase
search
ā¦ Enclose keywords of the same concept in round bracket ( ) to
prioritise operations
(āclimate changeā OR āglobal warmingā OR āgreenhouse effectā) AND
(fynbos OR āCape floraā OR āmountain fynbosā)
17. Literature search and access: methods ā¦
Step 5. Search ā¦
(āclimate changeā OR āglobal warmingā OR āgreenhouse effectā) AND
(fynbos OR āCape floraā OR āmountain fynbosā)
Single search box:
(āclimate changeā OR āglobal warmingā OR āgreenhouse effectā)
AND (fynbos OR āCape floraā OR āmountain fynbosā)
18. Literature search and access: methods ā¦
Step 5. Search ā¦
(āclimate changeā OR āglobal warmingā OR āgreenhouse effectā) AND
(fynbos OR āCape floraā OR āmountain fynbosā)
Structured search box:
āClimate changeā OR āGlobal warmingā OR āgreenhouse effectā
Fynbos OR āCape floraā OR āmountain fynbosā
19. Literature search and access: methods ā¦
Practical Exercise
1. Using Boolean operators compile search statement to find recent
publications on
Climate Change adaptation in Southern Africa after the 2015 Paris
Agreement.
20. Literature search and access: methods ā¦
Considerations
ā¦ Each database use additional symbols for more efficient search, so
check their help facility for more search tips. Check topics
ā¦ Truncation: root words and variants, ā¦
ā¦ Proximity search
ā¦ Wildcards: spelling variations, ā¦
ā¦ Make use of subjects / thesauri facility in databases
21. Literature search and access: tools to search
Primo: searching platform at UCT
Databases: searchable electronic collection of scholarly resources
ā¦ Scopus, Web of Science, EBSCOhost, JSTOR, Academic One File ā¦
ā¦ More list in Environmental and Geographical Science Library Guide
Free tools
ā¦ Google Scholar: http://scholar.google.com
ā¦ Dimensions: http://app.dimensions.ai
ā¦ Microsoft Academic: http://academic.microsoft.com
22. Literature search: Databases and Platforms - Primo
Primo
ā¦ One stop shop searching tool
ā¦ UCT Libraries collection
ā¦ physical collection (Library Catalogue)
ā¦ electronic resources: articles, e-books, e-newspapers,
thesis (OpenUCT), ā¦ ļØ all databases
ā¦ Other Primo user institutions / libraries
23. Literature search: Databases and Platforms - Primo ā¦
Primo ā¦
ā¦ Signing in to Primo provide
ā¦ Access to electronic resources
ā¦ Personal favourite folder for building
ā¦ Personal library for items of interest
ā¦ List of search statements and search histories
ā¦ My Library Card which allows you to manage your loan and
request activities
31. Literature search: Databases and Platforms - Primo ā¦
Specific / known search: when part
of an item is known
Keyword / key phrase / topic search
32. Literature search: Databases and Platforms - Primo ā¦
Browses: indexed list of UCT catalogue (Books and journal
titles)
Title: Ignore āaā, āanā or ātheā if positioned at start of title
Author: surname, given name
33. Literature search: Databases and Platforms - Primo ā¦
Practical exercise:
Find the following item and identify the type of resource
Title ā The globalization and environment reader
Author ā Peter Newell and J. Timmons Roberts
34. Literature search:
Databases and
Platforms - Primo
ā¦
Primo: Simple search
For topic / keyword
search
You can specify where to search.
Search everything searches all.
Physical
collection
38. Links to direct access
to e-resources
Literature search:
Databases and
Platforms - Primo
ā¦
Electronic resources
ā¢ have full text links
from access
providers
39. Shelf number
Literature search:
Databases and
Platforms - Primo
ā¦
Physical items have
ā¢ Branch library
ā¢ Shelf location
ā¢ Shelf number /
spine lable = like
street number
40. Literature search:
Databases and
Platforms - Primo
ā¦
Requesting for items
ā¢ not on the shelf or
ā¢ in branch library
Select pick-up
location and submit.
You will be notified to
collect
42. Links to directly
accessing the
content
Link to journal
profile page
Literature search:
Databases and
Platforms - Primo
ā¦
Electronic resources
ā¢ Full text can be
obtained through
direct links
43. Article access
from more
than one
database links
Literature search:
Databases and
Platforms - Primo
ā¦
Electronic resources
45. Literature search: Databases and Platforms ā¦
Databases:
ā¦ access from UCT Library webpage www.lib.uct.ac.za ļØ Search &
Find menu ļØ Databases (A-Z)
ā¦ Use off-campus login to access e-resources from outside UCT
grounds
ā¦ Live demo: Scopus, Web of Science, Academic One File, Academic
Search Premier (EBSCOhost ) ā¦
46. Literature search: Databases and Platforms: Scopus
Scopus
ā¦ the largest abstract and citation database of peer-reviewed
literature: scientific journals, books and conference proceedings.
ā¦ multidisciplinary database indexing > 70 million items
ā¦ >1.4 billion cited references
ā¦ product of Elsevier the publisher together with ScienceDirect,
Mendeley and Engineering Village
47. Literature search: Databases and Platforms: Scopus ā¦
Scopus benefits
ā¦ Collection of abstracts and their
citation data
ā¦ Personalised alerting facility
ā¦ New publication alert for
search statements
ā¦ Followed authors
ā¦ Citation alert for a
document
ā¦ Each publication with FindIt link
that resolve UCTās access to
open full text through Primo
ā¦ List of journals for a Scopus
subject category
48. Literature search: Databases and Platforms: Scopus ā¦
Scopus: access from UCT Libraries webpage ļØSearch & Find ļØ
Databases (A-Z)
54. Literature search: Databases and Platforms: Web of Science
Web of Science
ā¦ database platform that enable
searching on seven subscribed
databases (UCT)
ā¦ Web of Science Core
Collection (1962-)
ā¦ Biological Abstracts (1990-)
ā¦ SciELO Citation Index
(1997-)
ā¦ Zoological Record (1993-)
ā¦
ā¦ Product of Clarivate Analytics
like EndNote, Journal Citation
Index (JCR) and Publons
55. Literature search: Databases and Platforms: Web of Science
Web of Science
ā¦ Web of Science Core Collection
ā¦ multidisciplinary database
ā¦ indexes >20,000 strictly
selected & curated journals
ā¦ 1.4 billion cited references
going back to 1900
ā¦ Indexes funding information of a
publication
56. Literature search: Databases and Platforms: Web of Science
Web of Science benefits
ā¦ Access to literature and
citation data
ā¦ Personalised alerting facility
ā¦ New publication alert for
search statements
ā¦ Citation alert for a
document
ā¦ Each publication with FindIt
link that resolve UCTās access
to open full text through
Primo
61. Literature search: Databases and Platforms ā¦
Live Demo of free databases
ā¦ Google Scholar: http://scholar.google.com
ā¦ Dimensions: http://app.dimensions.ai
ā¦ Microsoft Academic: http://academic.microsoft.com
63. Literature search: Interlibrary Loans
A service that sources items that UCT Libraries does not own.
Resources are obtained from other national and international libraries
ā¦ Free for national items
ā¦ Might have cost for international items
ā¦ ILL will communicate with you for your decision
E-mail: ILL@uct.ac.za
64. How to request
ļØ UCT Libraries homepage (www.lib.uct.ac.za )
ļØ Services menu
ļØ Interlibrary Loans
ļØ Main Library
ļØ select appropriate request form
ļØ Submit completed form
ļØ wait for communication from ILL
Literature search: Interlibrary Loans ā¦
68. There are two ways to gain access to electronic resources outside UCT
grounds
1. Through Primo: sign in when using Primo to access electronic
resources
Literature search: Off-campus access
69. 2. Through Off-campus Login: to access databases, Primo ā¦
Literature search: Off-campus access ā¦
79. Library eBooks:
Basics ā¦ ā¦ Paid access eBooks are accessed from
ā¦ Publishers
ā¦ eBook aggregators
ā¦ Scholarly databases
ā¦ Each platform have different interfaces
Paid access eBooks
80. Library eBooks:
Basics ā¦
Library eBooks have
ā¦ loan model
ā¦ no. of simultaneous user limits
Access & user limits depends on
ā¢ access provider platform
ā¢ publisher-aggregator agreement
Paid access eBooks
81. Library eBooks:
Basics ā¦
Paid access eBooks
Access Model
Number of simultaneous
users limit
Usual Loan
period
One user One Vary
Three User Three Vary
Concurrent / Non-Linear
Specific number of user
access per year
Vary
Unlimited / Unrestricted No limit Vary
Short Loan Vary: five, Vary
82. Library eBooks:
Access
platforms
ā¦ publishers websites
ā¦ Springer, Elsevier, Wiley, university presses, ā¦
ā¦ eBook aggregator platforms
ā¦ EBSCOhost, Dawsonera and Ebook Central
ā¦ databases
ā¦ JSTOR and Project Muse
83. Library eBooks:
Access
platforms ā¦
Each platform have user profile
ā¦ Create / login
ā¦ To access and use eBook platform
ā¦ To download / borrow eBook
ā¦ Use your MyUCT email address to be identified
as UCT user
General information
84. Library eBooks:
Access
platforms ā¦
Digital Rights Management (DRM) application controls
ā¦ Sharing
ā¦ Distribution
ļØ number of pages a user prints or copyās will be
counted limited
ļØ 10% a book is allowed for academic purpose
Publishers mostly provide DRM free access
General information
96. Library eBooks:
Access platforms:
eBook aggregator
Dawsonera: if you
open platform directly
from Databases (A-Z)
from UCT libraries
website, Sign-in to
access purchased
books
112. Library eBooks:
Readers and
Adobe ID
ā¦ Offline use usually needs one of the eBook reader
software below
ā¦ Adobe Digital Edition
ā¦ Bluefire Reader
ā¦ Readers are
ā¦ Freely available online software
ā¦ Install one of them in your devices
ā¦ Compatible to any device
ā¦ both use Adobe ID for syncing across devices
113. Library eBooks:
Readers and
Adobe ID
ā¦ Install Adobe Digital Edition for PC
https://www.adobe.com/africa/solutions/ebook
/digital-editions/download.html
ā¦ Mobile App: App Store & Google play
Adobe Digital Edition
114. Option 1
Option 2
Library eBooks:
Readers and Adobe
ID
Adobe Digital Edition
Use Option 1 to use your
account in any device
Use Option 2 to
authorize current device
only
115. Library eBooks:
Readers and
Adobe ID
ā¦ Install the software from the following link for
Windows PC
http://www.bluefirereader.com/bluefire-
reader.html
ā¦ Mobile apps available:
ā¦ >APPLE iOS
ā¦ >ANDROID
BlueFire Reader
116. Library eBooks:
Readers and Adobe
ID
Bluefire reader
ā¢ Ones you install, you will
be prompted to sign in.
ā¢ Sign-in if you have
Adobe ID. If not, create
Adobe ID.
120. Keeping up-to-date in research
ā¦ being up-to-date with current research is key in a research process
ā¦ way of finding literature
ā¦ way of learning new ideas
ā¦ way of identifying peer researchers (potential collaborators)
ā¦ several ways
ā¦ setting alerts
ā¦ using RSS feeds
ā¦ let intelligent tools learn your search and get recommendations
121. Keeping up-to-date in research: Alerts
ā¦ Alerts are notifications for new information
ā¦ Search alert
ā¦ Citation alert
ā¦ Conference alert
ā¦ New books alert
ā¦ Alerting databases require users to create user account to set up
personalized alerting.
122. Keeping up-to-date in research: Alerts ā¦
ā¦ Considerations to set up alerts
ā¦ Search alert:
ā¦ formulate good search statement
ā¦ selection of alerting tool
ā¦ Citation alert
ā¦ find seminal publication/s for your research
123. Keeping up-to-date in research: Alerts ā¦
Example setting search and citation alert using Scopus
1. Open Scopus database and sign-in or register for a user account
2. Conduct your search and set alert for the search statement
ā¦ use set alert button
ā¦ give a simple reminder name of the alert as it will be the subject of
the email
ā¦ specify how frequent you would like to receive the alert
See screenshots next slides.
124. Keeping up-to-
date in research:
Alerts ā¦
Access Scopus from
Databases (A-Z) in the
UCT Libraries website
www.lib.uct.ac.za
130. Keeping up-to-
date in research:
Alerts ā¦
Alert name will be
used as email subject.
select frequency
131. Keeping up-to-date in research: RSS Feed
RSS Feeds
ā¢ RSS stands for Really Simple Syndication or Rich Site Summary
ā¢ Provides summary list of updates
ā¢ Primo and databases create RSS Feed as you save search
statements
ā¢ After setting up RSS Feeds, feed reader would enable you to access
updates: e.g. Feedly
132. Keeping up-to-date in research: RSS Feed
Example: Use Scopus
1. Open Scopus database and sign-in or register for a user account
2. Conduct your search and set alert for the search statement
ā¦ use āSet feedā button to subscribe to your search feed
ā¦ give a simple reminder name of the feed
See screenshots on next slides continuing with the example used for
alerting in Scopus
135. Keeping up-to-
date in research:
RSS Feed
Copy the RSS link in to
a preferred RSS reader
Feedly will be used as
an example
136. Keeping up-to-
date in research:
RSS Feed
Copy the RSS link in to
a preferred RSS reader
Feedly will be used as
an example
137. Keeping up-to-date in research: RSS Feed reader
Feedly is free tool from www.feedly.com
ā¦ multifaceted tool that will help you to keep current
ā¦ RSS is part of it
ā¦ it helps to
ā¦ organize
ā¦ save and
ā¦ share contents
138. Keeping up-to-
date in research:
RSS Feed reader
open Feedly from
www.feedly.com
create account
141. Keeping up-to-
date in research:
RSS Feed
Paste the RSS feed link
in to the Feedly
search box.
Feedly identifies the
RSS feed name then
select
ā
145. Keeping up-to-
date in research:
RSS Feed
once added, your feed
will be listed on the
side bar
use + Add Content to
add more feeds
146. Keeping up-to-
date in research:
RSS Feed
Opening the feed on
the left, lists the
articles
Each article can be
bookmarked, clip to
your Evernote ā¦ and
more
147. Keeping up-to-date in research: Intelligent tools
Intelligent tools
ā¢ adaptive algorithm that learns your
ā¢ searching patterns
ā¢ topics you are focusing on
ā¢ articles you are accessing
ā¢ based on the above information you will receive email suggestion
of recent publications
148. Keeping up-to-date in research: Intelligent tools
ā¢ Tools
ā¢ ScienceDirect (https://www-sciencedirect-com.ezproxy.uct.ac.za/)
ā¢ Recommend (https://recommended.springernature.com/recommended/)
ā¢ applicable on
ā¢ Nature.com
ā¢ BioMed Central
ā¢ Springer Open (Open access collection)
ā¢ SpringerLink
149. Keeping up-to-date in research: Intelligent tools
ā¢ Requirement
ā¢ user account with both Recommend and ScienceDirect
ā¢ online searching and accessing activity while signed-in on
ā¢ ScienceDirect platform
ā¢ Nature.com, BioMed Central, Springer Open and
SpringerLink
153. Reference management tools and resources
Referencing is a way of acknowledging information resource
According to Author-Date conventions, two ways of acknowledging
ā¦ Brief reference within content of a paragraph (in-text citation)
ā¦ Author and year of publication Or numbers
ā¦ Full / detail reference information list usually at the end of a document
ā¦ Author, year, title, ā¦
Selected referencing and citation conventions are listed at UCT Libraries web
page
154. Reference
management tools
and resources
List of referencing and
citation Conventions
available
UCT Libraries webpage
(www.lib.uct.ac.za)
ļØ Research Help menu
ļØ Referencing Help
ļØ few conventions
155. Reference
management tools
and resources
List of referencing and
citation Conventions
available
UCT Libraries webpage
(www.lib.uct.ac.za)
ļØ Research Help menu
ļØ Referencing Help
ļØ few conventions
156. Reference management tools and resources
Reference management tools
ā¢ Help you store and manage references
ā¢ Subscribed tools by UCT:
ā¢ RefWorks
ā¢ ENDNOTE
ā¢ Free tools:
ā¢ Mendeley, Zotero, CiteULike ā¦
157. Reference management tools and resources
Enables you to
ā¢ create your own library of resources
ā¢ import bibliographic details
ā¢ store full text documents
ā¢ cite and create bibliographic list in a desired referencing styles
ā¢ plugins in MS Word / Google docs
ā¢ organize folders in a desired theme
ā¢ share contents to your research peers
158. Reference management tools and resources
RefWorks
ā¦ Perpetual access: as long as UCT
stops subscription
ā¦ Cloud based
ā¦ Need internet access
ENDNOTE
ā¦ Access as long as you are
registered at UCT
ā¦ Have desktop version and
online
ā¦ Desktop version works
without internet
164. Reference management tools and resources: RefWorks
ā¢ Ways to import reference to your RefWorks account
ā¢ Direct export to RefWorks as you search for literature: from
Primo or from databases
ā¢ Reference files: RIS file
ā¢ PDF full text articles from your computer
ā¢ From other reference managing tools
ā¢ Using āSave to RefWorksā bookmark
185. Reference management tools and resources: RefWorks
Cite and create reference list
ā¦ Several ways to insert citation to documents:
ā¦ Manual copy and paste from RefWorks
ā¦ Microsoft Word plug-in from Store
ā¦ Download plug-in from RefWorks tools for Microsoft Word
ā¦ If using Google Docs, RefWorks citing plug-in is available from
tools
186. Cite and create reference list ā¦
ā¦ Manual copy and paste from RefWorks:
1. Selected desired references by ticking check box
2. Citing tool ( ā ) ļØ Create Bibliography ļØ choose referencing
style ļØ copy reference ļØ paste in to your document
Reference management tools and resources: RefWorks
187.
188. Cite and create reference list ā¦
Microsoft Word plug-in from Store:
ā¦ Insert ļØ Store ļØ search for RefWorks ļØ add RefWorks
plug-in ļØ sign in to RefWorks
Reference management tools and resources: RefWorks
199. Extract the zip file to a folder
Reference management tools and resources: EndNote
200. *Report any installation problem to ICTS
Reference management tools and resources: EndNote
To install
correctly right
click and select
āRun as
Administratorā
203. Research data management (RDM)
involves thinking and planning
about the future of your research
data
ā¦ collection
ā¦ filing
ā¦ storage
ā¦ format
ā¦ describing
ā¦ sharing and accessibility
ā¦ archiving and conserving
204. Purpose
ā¦ to satisfy funder requirements
ā¦ to easily find, access, share and re-use your research data
ā¦ to get cited and increase your visibility in research
Research data management (RDM) cont. ā¦
205. Well managed research data allows
ā¢ Verification of published research results
ā¢ Reduces the potential for scientific fraud
ā¢ Promotes new research through the re-use of existing data
ā¢ Provides resources for training new researchers
ā¢ Discourages unintentional redundancy in research
Research data management (RDM) cont. ā¦
206.
207. RDM is effective handling of research data during and
after research project to insure findability, accessibility,
interoperability and re-usability (FAIR).
Research data management (RDM) cont. ā¦
208. Data Management Plan (DMP)
āā¦a formal document that describes the data produced in the
course of a research project. [It also] outlines the data
management strategies that will be implemented both during the
active phase of the research project and after the project ends.ā
Sarah Jones (DCC)
Research data management (RDM) cont. ā¦
211. Research data management (RDM) cont. ā¦
ā¢ Available RDM Services and tools at UCT
ā¢ Research Data Services: technical support
ā¢ Data Management Plan Online (DMPonline)
o Planning tool
o Enables updating your plans anytime
ā¢ Institutional data Repository: ZivaHub: Open Data UCT
o Archiving, publishing and sharing platform
212. Access UCT Research Data Services from
library homepage (www.lib.uct.ac.za )
216. Data Management Plan Online (DMPonline)
o Planning tool with
o Guiding questions and information
o Contact link for technical support
o Enables you
o To updating your plans anytime
o Share your plan to your research collaborators
o Export the plan to any file formats
o Present your plan with your research proposal
230. Thank You
For more information and in-depth
training check:
Library guide: Environmental and
Geographical Sciences
In-depth trainings: Savvy Researcher
Series
For consultation & specific query:
email me at
awot.gebregziabher@uct.ac.za or
use Ask a Librarian facility