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This document provides guidelines for formatting business letters, including: - The physical appearance and formatting of a letter makes the first impression, so letters should be single-spaced, double-spaced between paragraphs, with clear dark print and no errors. - There are five standard styles for arranging letter parts: full-blocked, blocked, semi-blocked, square-blocked, and simplified/AMS. Each has specific guidelines for formatting elements like the dateline, salutation, etc. - Punctuation styles are either open, with no punctuation except in the body, or standard, with colons after the salutation and comma after the closing. Postscripts should generally be avoided.
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Business letter formats
This document describes three letter formats: complete block format which is left aligned with no punctuation except in the body; modified block format which is like complete block but with the date, closing, and signature indented slightly right and a colon after the salutation; and semi-block format which requires punctuation in the date, address, salutation, and closing, indents the first line of paragraphs, and places the date and closing on the far right side.
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Formation of business letter
The document defines a business letter and its purpose in professional communication between companies and customers. It describes the typical parts of a business letter, including the letterhead, date, inside address, reference line, salutation, body, complimentary close, signature, and enclosures. Additionally, it outlines the main formats for business letters - block letter format, modified block format, and semi-block format - and provides examples of each. The document concludes with notes on writing business letters, such as using a colon after the salutation and comma after the closing.
Physical Aspects of the Business Letter
Dana Andrea V. Bitagon
BSTM 2-2N
College of Tourism, Hospitality and
Transportation Management
Bachelor of Science in Tourism Management
6. business letters
This document provides information about business letters, including their reasons, format, structure, appearance, styles, features, legal aspects, and types. It discusses the main components of a business letter such as the letterhead, date, inside address, salutation, body, complimentary close, and signature. It also describes the indented, semi-block, modified block, and full block styles of arranging text in a business letter and highlights the importance of clarity, simplicity, and formality.
Optional and standard parts
This letter discusses the standard parts and optional parts of a formal business letter, as well as different styles. A formal letter has 7 standard parts: heading, date, inside address, salutation, body, complimentary close, and signature area. There are also 7 optional parts that may be included: attention line, subject line, enclosure notation, copy notation, file number, mailing notation, and postscript. The letter describes the placement and purpose of each part. It also explains that formal letters can be written in full block, block, or semi-block style, and with open or mixed punctuation.
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Six Standard parts of a letter
The document outlines the standard parts of a formal letter, including:
1. The heading containing the return address and date.
2. The inside address of who the letter is being sent to.
3. The greeting or salutation, which is usually "Dear" followed by the recipient's last name and any title.
4. The body of the letter, which is written as text in paragraphs with spacing between.
5. The complementary close, a short polite closing ending in a comma.
6. The signature line with the sender's name and optional title, spaced two lines below the body.
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This document describes three letter formats: complete block format which is left aligned with no punctuation except in the body; modified block format which is like complete block but with the date, closing, and signature indented slightly right and a colon after the salutation; and semi-block format which requires punctuation in the date, address, salutation, and closing, indents the first line of paragraphs, and places the date and closing on the far right side.
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This document provides information about business letters, including their reasons, format, structure, appearance, styles, features, legal aspects, and types. It discusses the main components of a business letter such as the letterhead, date, inside address, salutation, body, complimentary close, and signature. It also describes the indented, semi-block, modified block, and full block styles of arranging text in a business letter and highlights the importance of clarity, simplicity, and formality.
Optional and standard parts
This letter discusses the standard parts and optional parts of a formal business letter, as well as different styles. A formal letter has 7 standard parts: heading, date, inside address, salutation, body, complimentary close, and signature area. There are also 7 optional parts that may be included: attention line, subject line, enclosure notation, copy notation, file number, mailing notation, and postscript. The letter describes the placement and purpose of each part. It also explains that formal letters can be written in full block, block, or semi-block style, and with open or mixed punctuation.
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The document outlines the standard parts of a formal letter, including:
1. The heading containing the return address and date.
2. The inside address of who the letter is being sent to.
3. The greeting or salutation, which is usually "Dear" followed by the recipient's last name and any title.
4. The body of the letter, which is written as text in paragraphs with spacing between.
5. The complementary close, a short polite closing ending in a comma.
6. The signature line with the sender's name and optional title, spaced two lines below the body.
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This document provides guidance on writing business letters, including the typical parts and formats. It discusses the types of business letters, proper envelope addressing, standard parts like the letterhead, salutation, body, complementary close, and signature. It also covers optional parts such as the attention line, subject line, and enclosures notation. Finally, it describes the three main layout styles - block, modified block, and punctuation styles used in business letters.
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This document provides guidance on writing business letters. It discusses the typical structure and components of a business letter, including the letterhead, date, inside address, salutation, body, complimentary close, signature, enclosures notation, and copy notation. It also describes different types of business letters, tips for writing good or neutral news versus bad or negative news letters, and applying the "seven C's" of communication to business letters.
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The document discusses the different styles used for writing business letters, including full block, modified block, semi block, indented, simplified, and hanging indented styles. It provides definitions and examples of each style. The full block style justifies all text to the left margin. The modified block style indents some elements slightly to the right of center. The semi block style aligns the date line at the center and indents paragraphs. The indented style indents all new paragraphs. The simplified style is used when the recipient's name is unknown and features a capitalized subject. The hanging indented style indents all lines after the first in each paragraph.
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This document provides information about business letters, including their importance, elements, styles, and types. It discusses that business letters are a formal form of communication used to connect companies with clients, employees, and associates. The key elements of a business letter are the heading, inside address, greeting, body, complimentary close, signature, and other optional elements like the reference line, attention line, subject line, etc. Common styles include full block, modified block, and semi-block. Types of letters mentioned include application letters, order letters, letters of acknowledgement, and sales letters. Guidelines are provided for writing each type of letter appropriately.
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2. The recipient's address
3. The salutation or greeting line
4. The body which contains the letter's message in multiple paragraphs
5. The complimentary close which politely ends the letter
6. The signature line for signing the letter
7. An optional enclosures notation if items are attached
It also describes common business letter formats such as block, modified block, and semi-block and recommends Times New Roman size 12 font.
Letter - writing ( structure and type )
This document provides information on writing personal and business letters. It discusses the typical parts and structure of personal letters, including the sender's address, date, salutation, body, and closing. For business letters, it outlines the standard parts like the heading, inside address, salutation, body, complementary close, and signature area. It also describes four common formats for business letters: full blocked style, semi-blocked style, indented style, and AMS style.
11 Business Letter Nominchimeg
The document provides guidance on writing effective business letters, including formatting, structure, and style recommendations. It discusses the typical parts and sections of a business letter such as the header, inside address, salutation, body, complimentary close, signature, and enclosures. It also provides tips for writing in a clear, concise, and polite manner and examples of different letter formats including block, modified block, and semi-block styles.
Business letter slides pptx
This document outlines the standard and optional parts of a formal business letter as well as punctuation and layout styles. The standard parts include the heading, inside address, salutation, body, complimentary close, signature area, and reference section. Optional parts include the attention line, subject line, enclosure notation, copy notation, file number, mailing notation, and postscript. Regarding punctuation, letters can use open, mixed, or closed punctuation. For layout, letters can be in full block, modified block, or modified block with indented paragraphs styles.
Letter writing
The document provides guidelines for writing business letters, including:
1) It outlines the standard parts of a business letter such as the letterhead, date, inside address, salutation, body, complimentary close, signature block, and reference initials.
2) It describes the content and formatting for each part, such as capitalization rules, punctuation styles, and spacing between elements.
3) Additional optional elements like the attention line and subject line are also described in terms of formatting and placement within the letter.
Business letters-power-point-presentation-1205268709446738-3
The document provides guidance on writing effective business letters, including the purpose, audience, form, and parts of a business letter. It discusses choosing a purpose and understanding the audience to set the appropriate tone. It also reviews the typical parts of a business letter, including the heading with return address and date, inside address, salutation, body, complimentary close, signature, and enclosures. The body should be concise yet complete and professional. Block or modified block format can be used, and rules of thumb are provided for titles, abbreviations, and page numbering of longer letters.
Business letters Dr. P. Pirakatheeswari
This document provides an overview of business letters, including their definition, purpose, parts, styles, and best practices. Business letters are a formal means of written communication between companies used to inform or persuade. They follow a standard format including the date, inside address, salutation, body, closing, signature, and writer's identification. The document discusses personal business letters, persuasive letters, punctuation conventions, and differences from standard business letters. It also outlines the "seven C's of business letter writing" and a checklist for effective letter writing.
A guide to document formats
This document provides guidelines for formatting different parts of business letters and documents. It discusses spacing and punctuation, including using two spaces after periods. It describes the standard parts of a business letter like the letterhead, dateline, inside address, salutation, body, complimentary close, and signature block. Formatting styles for letters are covered, including block style and modified block style. Guidelines are also given for plain paper letters, envelopes, and folding.
E4 business letter
This document provides guidance on writing business letters. It explains that business letters are formal written communications sent via mail to share ideas, promote products or events, complain to or support officials/businesses, ask for help, and more. The document outlines the standard format for business letters, including the heading, inside address, salutation, body, closing, signature, and other elements. It provides examples of how to structure each part of the letter correctly, with the sender's address, date, recipient's address, greeting, paragraph formatting, and other specifics. Overall, the document instructs readers on organizing and writing effective business letters using the proper established format, language, and layout.
Letter writing
The document provides information on letters and their components. It discusses the different types of letters, including formal business letters and informal personal letters. Guidelines are given for key parts of letters such as the address, date, salutation, body, complimentary close, and signature. Different formats for letter writing like full block, semi-block and modified block are also described. Finally, the document notes some common abbreviations used in letter writing and differences between hard copy and electronic letters.
Chapter 2 business letters
This document provides guidance on writing effective business letters. It discusses key parts of a business letter like the header, salutation, body, complimentary close and signature. It recommends using a full block style format with single spacing within paragraphs and double spacing between. The letter should have a three-part structure with an intro, body and conclusion. Tone should be professional but not too formal. Common business letter types include inquiries, sales, orders, collections and acknowledgments. Proper punctuation and careful proofreading are emphasized to make a good first impression and avoid misunderstandings.
Chapter 2 business letters
This document provides guidance on writing effective business letters. It discusses key parts of a business letter like the header, salutation, body, complimentary close and signature. It recommends using a full block style format with single spacing within paragraphs and double spacing between. The letter should have a three-part structure with an intro, body and conclusion. Tone should be professional but not too formal. Common business letter types include inquiries, sales, orders, collections and acknowledgments. Proper punctuation and careful proofreading are emphasized to make a good first impression and avoid misunderstandings.
Ieee formato
This document provides guidelines for formatting manuscripts for 8.5 x 11-inch proceedings, including information on paper size, margins, typefaces, headings, figures, tables, references, and copyright forms. Key details include using a two-column format with 3-1/16 inch columns, 10-point Times font for body text, 14-point Times bold for titles, and fully justified text. Sections, figures, and tables should be numbered and captions use bold Helvetica font. References are listed in 9-point Times at the end, and copyright/reprint forms must be included.
The business and informal letter - copy
The document discusses the key components of a business letter and an informal letter. It notes that a business letter contains specific structured elements like the writer's address, date, recipient's address, salutation, message body, closing, and signature. Optional fields may include the writer's initials, enclosures, and carbon copy recipients. An informal letter is less structured and can be written between friends or relatives about any topic, typically including a salutation, message, closing, and signature with an optional postscript.
BUSINESS LETTERS
A business letter is a formal written communication used in the corporate world for various purposes. It is a professional way to convey information, make inquiries, request or provide assistance, address issues, or establish business relationships.
Business Letters Power Point.ppt
This document provides information on formatting business letters, including the different parts of a letter and punctuation styles. It explains that a personal-business letter is sent from an individual to a person or business, while a business letter is sent from a business. Business letters use letterhead with the company's contact information. The major parts of a letter are the return address, dateline, letter address, salutation, body, complimentary close, signature, and typist initials. Letters can use block style formatting and open or mixed punctuation. Special notations indicate enclosures, attachments, or copy recipients.
Writing letters
The document provides guidance on writing effective letters, including formatting styles and components. It discusses letterhead design and recommends easy to read fonts. Several letter formats are demonstrated such as block, modified block, and simplified. Guidelines are given for organizing thoughts, structuring paragraphs, and using proper punctuation. The most common punctuation marks and their uses are defined.
11businessletternominchimeg 090924125447-phpapp02 2
The document provides guidance on writing effective business letters, including formatting styles such as block, modified block, and semi-block. It discusses the key parts of a business letter and tips for writing clearly, concisely, and politely. Examples of different letter formats and a sample business letter are also included.
Letter writing
Letter writing is the exchange of written or printed messages. Distinctions are commonly drawn between personal letters (sent between family members, friends, or acquaintances) and business letters (formal exchanges with businesses or government organizations).
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The business letter
The document discusses the key parts of a business letter, including the heading/letterhead, date, inside address, greeting, subject line, body paragraphs, complimentary close, signature and identification. It notes that the heading should include necessary company information. The date should include the month spelled out, day as a number, and full four-digit year. The inside address includes the recipient's name, company, address and postal code. The greeting usually begins with "Dear" and the recipient's last name and ends with a colon or comma. The body paragraphs explain the purpose of writing. The complimentary close is a short, polite closing that ends with a comma. The signature and identification include the writer's name and optionally their
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Letter format le
- 1. Letter Format Business Writing: Chapter 10 “Business English” by Andrea B. Geffner
- 4. Photo Letter
- 5. Why is the physical appearance of a business letter important?
- 6. Letter Content vs. Letter Appearance The letter appearance = the physical condition of a letter that makes the first impression on your reader The look, arrangement, print quality, etc. of your letter produces an opinion on your reader before actually reading even 1 word you have written
- 7. Once you have composed your letter, keep in mind: PRINTING PARAGRAPHING WHITE SPACING
- 8. PRINTING letters should be: • single-spaced • double-spaced between paragraphs • print = Clear & Dark • clean from errors (NEVER correct after printing)
- 9. PARAGRAPHING • Place paragraph breaks at logical points • Present paragraphs in a even appearance A 1-line paragraph followed by an 8-line paragraph looks b Paragraphs of approximately same length please the eye
- 10. WHITE SPACE Besides PARAGRAPHING… (white space between paragraphs) • Leave space by entering the body of your letter on the page • Ample margins of white space should surround the message (top, bottom, right, left) • If a letter is brief, avoid printing too high on the page • If a letter is long, do not hesitate to use an additional sheet of paper
- 11. Preparing a letter on a computer will ease the job of formatting
- 12. Parts of a business letter Letterhead Dateline Inside Address Attention Line Salutation Subject Line Body Complimentary Closing Company Signature Signer’s ID Reference Initials Enclosure Reminder “Cc” Notation
- 13. ARRANGEMENT STYLES • The vertical placement of letter parts is standard/Rigid • The horizontal placement of letter parts may vary/Flexible There are 5 basic business letter styles: Full-Blocked (10-2) Blocked (10-3) Semi-Blocked (10-4) Square-Blocked (10-5) Simplified/Ams (10-6)
- 14. FULL-BLOCKED • All letter parts begin at the left margin • It is the fastest traditional arrangement style to prepare (10-2)
- 15. BLOCKED • All letter parts begin at the left margin, except: dateline complimentary signature writer’s ID They start at the horizontal center of the page (10-3)
- 16. BLOCKED OPTIONS: dateline may end at the right margin attention line & subject line may be entered or indented (5-10 spaces) (10-3)
- 17. SEMI-BLOCKED (10-3) • Same as BLOCKED, but… the beginning of each paragraph is indented (5-10 spaces)
- 18. SQUARE-BLOCKED (10-5) • Same as Full-Blocked with 2 changes: date appears on the same line as the inside address & ends at the right margin Reference initials & enclosure reminder appear on the same lines as the signature & signer’s identification • This arrangement saves space allowing long letters to fit in one page • Make sure that the inside address won’t run into the dateline
- 19. SIMPLIFIED/AMS (10-6) Same as full-blocked, but… • no salutation or complimentary closing • entirely capitalised subject line (without the word “Subject”) • signer’s ID is printed in all capitals • lists are indented 5 spaces unless they’re 1. numbered or A. lettered Note: Add NO PERIODS after the number or letter
- 20. SIMPLIFIED/AMS • Extremely efficient style • Requires less time to prepare than other styles BUT…. • It is IMPERSONAL, reason why the reader’s name should be mentioned at least ONCE in the body of your letter (10-6)
- 21. PUNCTUATION STYLESThe only letter parts to be followed by punctuation marks are: • Salutation • Complimentary Closing • Body (following the general punctation rules) OPEN: No punctuation is used except in the body. STANDARD: Salutation is followed by a colon (:) Complimentary closing is followed by a comma (,)
- 22. POSTSCRIPTS • It is advisable to AVOID postscripts • When a letter is well-planned, all the pertinent information is found in the BODY. • If a PS is required, it must be arranged as the other paragraphs in the letter and preceded by “PS” or “P.S.” PS: Let me remind you of….
- 24. ENVELOPE • Addressed to correspond with the inside address. • State name should be abbreviated in accordance with US postal service (ZIP-Code Style)
- 25. FACSIMILE/ FAX Are they still in use?
- 26. FACSIMILE/ FAX • A facsimile is an exact copy of a document of written or printed ma • Transmitting a letter by facsimile is: faster that by regular mail BUT… slower than by email • Any letter in a standard format may be faxed • Letters are preceded by a cover sheet with specific data
- 27. FACSIMILE COVER SHEET • Recipient’s name, company name, fax number • Sender’s name, company name, fax number (if not in the le • Date • Total number of pages (including the cover sheet) • Brief summary identifying the contents of the fax.