The document discusses various formats for business letters. It describes the full block format, semi-block format, block format, and modified block format. The modified block format has two variations - indented paragraphs and blocked paragraphs. It also discusses the simplified format and memo format. The goal of using standard formats for business letters is to convey professionalism and help the reader understand the message.

2. Communication
& Professional Development

3. Formats Of Business LetterTopic
Instructed By:
Prepared By:
Registration ID:
L5F14MCOM0017
Punjab Colleges Shahdara

4.  Introduction
 Letter
 Full Block Format.
 Semi-Block Format.
 Block Format.
 Modified Block Format.
I) Indented Paragraphs
II) Blocked Paragraphs
 Simplified Format.
 Memo Format.
Context

5. Introduction:
The way you communicate in a professional setting
says a great deal about you even before the first
personal interaction; from a simple business letter, a
reader takes clues about your education, awareness of
standard practices and attention to detail. By using a
standard format, you convey a sense of
professionalism and help the reader get right to the
message itself.

6. Letter
A business letter is a written communication addressed
to a person or organization, by a person or organization
for specific business purpose

7. All lines typically begin at the left margin. Nothing is
indented except for displayed quotations, tables, and similar
material. This style is also known as the full-block style.
Full Block Format

8. Specimen

9. Semi Block Letter
Indented paragraphs (usually an equivalent of five spaces). The
return address, reference line, date, complimentary closing, and
signature block are right of center. Remaining elements are place
with the left margin.

10. Semi Block
Letter

11. A block letter is a letter (usually business letter) format where all typed
content is aligned with the left margin and no indentation. A block letter
typically contains specific components, including the sender's name,
address, phone, the recipient's name and address, the current date, a
reference statement (usually in the form of "Re: [the reference]"), the
subject, the main body of the letter and other components as well.
Block Letter

12. Block
Letter

13. Modified Block Format
1. Indented
Paragraphs
Date, signature, and closing begin at the horizontal
center of the page. All body paragraphs are indented.
2. Blocked
Paragraphs
Date, signature, and closing begin at the horizontal
center of the page. All body paragraphs begin at the
left margin.

14. 1. Indented
Paragraphs

15. 2. Blocked
Paragraphs

16. Simplified
All letter parts begin at the left margin. This
format includes a subject line but omits the
salutation and signature

17. Simplified

18. Memo
Memo is a format of letter which is commonly
used for internal communication of a company.

19. Memo