Slides of my talk "Lessons learned scrum mastering distributed teams" at AgiNext London, 21st March 2019

1. Lessons learned scrum
mastering distributed teams
Antonio Cobo
@Mind_of_AC

2. @Mind_of_AC

3. @Mind_of_AC

4. @Mind_of_AC

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6. Who doesn’t work on a distributed team?
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7. Does any of your team members use
instant message app with the mobile?
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8. Does any of your team members answer
emails from outside the office?
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9. Does any of your team members work
from home one day (or more) a week?
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10. You work on a distributed team!
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11. My current team
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1 Business Analyst
1 Product Owner
1 Engineering Lead
1 Delivery Lead
1 Scrum Master
1 QA
1 Dev
1 Dev
1 Dev
1 Dev
1 Dev

12. My previous team
@Mind_of_AC
1 Product Owner
1 Engineering Lead
1 QA
1 Dev
1 Dev
1 Dev
1 Dev
1 Scrum Master
1 Dev
1 Dev
1 Dev
1 Dev
1 Architect 1 Dev

13. Why do we prefer co-located teams?
@Mind_of_AC

14. @Mind_of_AC

15. @Mind_of_AC
https://www.lynda.com/Business-Skills-tutorials/Communication-Tips/170778-2.html

16. @Mind_of_AC
Is it possible to successfully deliver
value on a distributed team?

17. Communication with my teams
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18. Visual communication is better
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19. Visual communication is better
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20. Voice communication
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21. Voice communication
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● Breath

22. Voice communication
@Mind_of_AC
● Breath
● Mute yourself

23. Voice communication
@Mind_of_AC
● Breath
● Mute yourself
● Allow people to talk

24. Voice communication
@Mind_of_AC
● Breath
● Mute yourself
● Allow people to talk
● SM ensures everyone participates equally

25. Voice communication
@Mind_of_AC
● Breath
● Mute yourself
● Allow people to talk
● SM ensures everyone participates equally
● Webcam on!

26. Voice communication
@Mind_of_AC
● Breath
● Mute yourself
● Allow people to talk
● SM ensures everyone participates equally
● Webcam on!

27. Voice communication
@Mind_of_AC
● Breath
● Mute yourself
● Allow people to talk
● SM ensures everyone participates equally
● Webcam on!

28. Distributed teams ceremonies
@Mind_of_AC
• Daily standup
• Backlog refinement
• Sprint demo
• Sprint planning
• Retrospective

29. Daily standup
@Mind_of_AC

30. Daily standup
@Mind_of_AC
● Screen share with the digital board

31. Daily standup
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk

32. Daily standup
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● If you don’t talk mute yourself!

33. Daily standup
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● If you don’t talk mute yourself!
● SM ensures everyone participates equally

34. Daily standup
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● If you don’t talk mute yourself!
● SM ensures everyone participates equally
● Webcam on!

35. Daily standup
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● If you don’t talk mute yourself!
● SM ensures everyone participates equally
● Webcam on!

36. Daily standup
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● If you don’t talk mute yourself!
● SM ensures everyone participates equally
● Webcam on!

37. Daily stand-ups tips
@Mind_of_AC

38. Daily stand-ups tips
@Mind_of_AC
● Quick filter on the board (if you walk the people)

39. Daily stand-ups tips
@Mind_of_AC
● Quick filter on the board (if you walk the people)
● Rotate the person who share the board

40. Daily stand-ups tips
@Mind_of_AC
● Quick filter on the board (if you walk the people)
● Rotate the person who share the board
● Try to walk the stories on the board

41. Backlog refinement
@Mind_of_AC

42. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen

43. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen
● If you don’t talk mute yourself!

44. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen
● If you don’t talk mute yourself!
● SM to collect the estimations on direct message

45. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen
● If you don’t talk mute yourself!
● SM to collect the estimations on direct message
● SM to ensure every opinion is considered

46. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen
● If you don’t talk mute yourself!
● SM to collect the estimations on direct message
● SM to ensure every opinion is considered
● Webcam on!

47. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen
● If you don’t talk mute yourself!
● SM to collect the estimations on direct message
● SM to ensure every opinion is considered
● Webcam on!

48. Backlog refinement
@Mind_of_AC
● PO or BA sharing the screen
● If you don’t talk mute yourself!
● SM to collect the estimations on direct message
● SM to ensure every opinion is considered
● Webcam on!

49. Sprint Demo
@Mind_of_AC

50. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo

51. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo
● If you don’t talk mute yourself!

52. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo
● If you don’t talk mute yourself!
● SM to invite external people to the demo

53. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo
● If you don’t talk mute yourself!
● SM to invite external people to the demo
● Webcam on!

54. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo
● If you don’t talk mute yourself!
● SM to invite external people to the demo
● Webcam on!
● If nothing to demo… walk the board

55. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo
● If you don’t talk mute yourself!
● SM to invite external people to the demo
● Webcam on!
● If nothing to demo… walk the board

56. Sprint Demo
@Mind_of_AC
● Every member sharing their screen to demo
● If you don’t talk mute yourself!
● SM to invite external people to the demo
● Webcam on!
● If nothing to demo… walk the board

57. Planning
@Mind_of_AC

58. Planning
@Mind_of_AC
● PO or SM sharing the screen

59. Planning
@Mind_of_AC
● PO or SM sharing the screen
● If you don’t talk mute yourself!

60. Planning
@Mind_of_AC
● PO or SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered

61. Planning
@Mind_of_AC
● PO or SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered
● Webcam on!

62. Planning
@Mind_of_AC
● PO or SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered
● Webcam on!

63. Planning
@Mind_of_AC
● PO or SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered
● Webcam on!

64. Retrospective
@Mind_of_AC

65. Retrospective
@Mind_of_AC
● SM sharing the screen

66. Retrospective
@Mind_of_AC
● SM sharing the screen
● If you don’t talk mute yourself!

67. Retrospective
@Mind_of_AC
● SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered

68. Retrospective
@Mind_of_AC
● SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered
● Webcam on!

69. Retrospective
@Mind_of_AC
● SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered
● Webcam on!

70. Retrospective
@Mind_of_AC
● SM sharing the screen
● If you don’t talk mute yourself!
● SM to ensure every opinion is considered
● Webcam on!

71. Interactive Retrospective Boards
@Mind_of_AC

72. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/

73. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/

74. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/

75. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/

76. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

77. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

78. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

79. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

80. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards

81. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards

82. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page

83. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page

84. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
● Hipchat dedicated room

85. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
● Hipchat dedicated room

86. Retrospective tips
@Mind_of_AC

87. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can

88. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

89. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

90. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

91. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones

92. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops

93. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops
● Icebreakers are powerful, use them!

94. Apply to remote retrospective
@Mind_of_AC

95. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro

96. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com

97. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured

98. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote, find a screen to
see their webcam all the time

99. Wrapping up
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100. Wrapping up
@Mind_of_AC
• Webcam ON!

101. Wrapping up
@Mind_of_AC
• Webcam ON!
• Possibility of video call at any moment

102. Wrapping up
@Mind_of_AC
• Webcam ON!
• Possibility of video call at any moment
• Allow people time to talk equally

103. Wrapping up
@Mind_of_AC
• Webcam ON!
• Possibility of video call at any moment
• Allow people time to talk equally
• Mute if you don’t talk

104. Wrapping up
@Mind_of_AC
• Webcam ON!
• Possibility of video call at any moment
• Allow people time to talk equally
• Mute if you don’t talk
• Involve the whole team

105. Wrapping up
@Mind_of_AC
• Webcam ON!
• Possibility of video call at any moment
• Allow people time to talk equally
• Mute if you don’t talk
• Involve the whole team
• Make every retrospective UNIQUE!

106. Wrapping up
@Mind_of_AC
• Webcam ON!
• Possibility of video call at any moment
• Allow people time to talk equally
• Mute if you don’t talk
• Involve the whole team
• Make every retrospective UNIQUE!
• If you can, organise regular trips

107. Antonio Cobo
antonio.cobo@bjss.com
Thanks!
@Mind_of_AC