The document outlines key lessons learned in scrum mastering for distributed teams, emphasizing the importance of effective communication strategies such as daily catch-ups, visual aids, and ensuring equal participation. It provides tips for refining processes, conducting reviews, planning, and retrospectives, and also suggests the use of interactive tools for better engagement. Furthermore, it highlights the necessity of preparing for remote interactions and creating a unique experience for each retrospective meeting.

1. Lessons learned scrum
mastering distributed teams
Antonio Cobo
@Mind_of_AC

2. Lessons learned scrum
mastering distributed teams
Antonio Cobo
@Mind_of_AC
IN
FRENCH!*

3. Lessons learned scrum
mastering distributed teams
Antonio Cobo
@Mind_of_AC
IN
FRENCH!*
*not the slides though

4. @Mind_of_AC

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8. Does any of your team members use
instant message app with the mobile?
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9. Does any of your team members answer
emails from outside the office?
@Mind_of_AC

10. Does any of your team members work
from home at least one day a week?
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11. You work on a distributed team!
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12. My current team
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1 Business Analyst
1 Product Owner
1 Engineering Lead
1 Delivery Lead
1 Scrum Master*
1 QA
1 Dev
1 Dev
1 Dev
1 Dev
1 Dev *

13. My previous team
@Mind_of_AC
1 Product Owner*
1 Engineering Lead
1 QA
1 Dev
1 Dev
1 Dev
1 Dev
1 Scrum Master
1 Dev
1 Dev
1 Dev
1 Dev
1 Architect 1 Dev

14. Why do we prefer co-located teams?
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16. @Mind_of_AC
https://www.lynda.com/Business-Skills-tutorials/Communication-Tips/170778-2.html

17. @Mind_of_AC
Is it possible to successfully deliver
value on a distributed team?

18. @Mind_of_AC
Ideal scenario vs reality

19. Communication with my teams
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20. Visual communication is better
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21. Voice communication
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22. Voice communication
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23. Voice communication
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24. Voice communication
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● Breath

25. Voice communication
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● Breath
● Allow people to talk

26. Voice communication
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● Breath
● Allow people to talk
● SM ensures everyone participates equally

27. Voice communication
@Mind_of_AC
● Breath
● Allow people to talk
● SM ensures everyone participates equally

28. Voice communication
@Mind_of_AC
● Breath
● Allow people to talk
● SM ensures everyone participates equally

29. Distributed teams events
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• Daily catch up
• Refinement / conversation
• Review / demo
• Planning / forecasting
• Retrospective

30. Daily catch up
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31. Daily catch up
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32. Daily catch up
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33. Daily catch up
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● Screen share with the digital board

34. Daily catch up
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk

35. Daily catch up
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● SM ensures everyone participates equally

36. Daily catch up
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● SM ensures everyone participates equally

37. Daily catch up
@Mind_of_AC
● Screen share with the digital board
● Allow people to talk
● SM ensures everyone participates equally

38. Daily catch up tips
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39. Daily catch up tips
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● Quick filter on the board (if you walk the people)

40. Daily catch up tips
@Mind_of_AC
● Quick filter on the board (if you walk the people)
● Rotate the person who share the board

41. Daily catch up tips
@Mind_of_AC
● Quick filter on the board (if you walk the people)
● Rotate the person who share the board
● Try to walk the stories on the board

42. Refinement / conversation
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43. Refinement / conversation
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44. Refinement / conversation
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45. Refinement / conversation
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● PO or BA sharing the screen

46. Refinement / conversation
@Mind_of_AC
● PO or BA sharing the screen
● SM ensures every opinion is considered

47. Refinement / conversation
@Mind_of_AC
● PO or BA sharing the screen
● SM ensures every opinion is considered
● SM collects estimations on direct message

48. Refinement / conversation
@Mind_of_AC
● PO or BA sharing the screen
● SM ensures every opinion is considered
● SM collects estimations on direct message

49. Refinement / conversation
@Mind_of_AC
● PO or BA sharing the screen
● SM ensures every opinion is considered
● SM collects estimations on direct message

50. Review / demo
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51. Review / demo
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52. Review / demo
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53. Review / demo
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● Every member sharing their screen to demo

54. Review / demo
@Mind_of_AC
● Every member sharing their screen to demo
● SM to invite external people to the demo

55. Review / demo
@Mind_of_AC
● Every member sharing their screen to demo
● SM to invite external people to the demo
● If nothing to demo… walk the board

56. Review / demo
@Mind_of_AC
● Every member sharing their screen to demo
● SM to invite external people to the demo
● If nothing to demo… walk the board

57. Review / demo
@Mind_of_AC
● Every member sharing their screen to demo
● SM to invite external people to the demo
● If nothing to demo… walk the board

58. Planning / forecasting
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59. Planning / forecasting
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60. Planning / forecasting
@Mind_of_AC

61. Planning / forecasting
@Mind_of_AC
● PO or SM sharing the screen

62. Planning / forecasting
@Mind_of_AC
● PO or SM sharing the screen
● SM to ensure every opinion is considered

63. Planning / forecasting
@Mind_of_AC
● PO or SM sharing the screen
● SM to ensure every opinion is considered

64. Planning / forecasting
@Mind_of_AC
● PO or SM sharing the screen
● SM to ensure every opinion is considered

65. Retrospective
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66. Retrospective
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67. Retrospective
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68. Retrospective
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● SM sharing the screen

69. Retrospective
@Mind_of_AC
● SM sharing the screen
● SM to ensure every opinion is considered

70. Retrospective
@Mind_of_AC
● SM sharing the screen
● SM to ensure every opinion is considered

71. Retrospective
@Mind_of_AC
● SM sharing the screen
● SM to ensure every opinion is considered

72. Interactive Retrospective Boards
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73. Interactive Retrospective Boards
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● https://www.scatterspoke.com/

74. Interactive Retrospective Boards
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● https://www.scatterspoke.com/

75. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/

76. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/

77. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

78. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

79. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

80. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/

81. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards

82. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards

83. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page

84. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page

85. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
● Hipchat dedicated room

86. Interactive Retrospective Boards
@Mind_of_AC
● https://www.scatterspoke.com/
● http://www.ideaboardz.com/
● Webex whiteboards
● Confluence page
● Hipchat dedicated room

87. Retrospective tips
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88. Retrospective tips
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● Try to change format as much as you can

89. Retrospective tips
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● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

90. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

91. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

92. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

93. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/

94. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones

95. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops

96. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops
● Icebreakers are powerful, use them!

97. Retrospective tips
@Mind_of_AC
● Try to change format as much as you can
● Need ideas? https://retromat.org/en/
● No phones
● No laptops
● Icebreakers are powerful, use them!
● Ask for feedback for each retrospective

98. Apply to remote retrospective
@Mind_of_AC

99. Apply to remote retrospective
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● Prepare for the retro

100. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com

101. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured

102. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote…

103. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote…
● …find a screen to see ONLY their webcam

104. Apply to remote retrospective
@Mind_of_AC
● Prepare for the retro
● Need ideas? Ask the team - www.typeform.com
● Ensure the actions are properly captured
● When only one person is remote…
● …find a screen to see ONLY their webcam

105. Wrapping up
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106. Wrapping up
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107. Wrapping up
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108. Wrapping up
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• Possibility of video call at any moment

109. Wrapping up
@Mind_of_AC
• Possibility of video call at any moment
• Allow people time to talk equally

110. Wrapping up
@Mind_of_AC
• Possibility of video call at any moment
• Allow people time to talk equally
• Involve the whole team

111. Wrapping up
@Mind_of_AC
• Possibility of video call at any moment
• Allow people time to talk equally
• Involve the whole team
• Make every retrospective UNIQUE!

112. Wrapping up
@Mind_of_AC
• Possibility of video call at any moment
• Allow people time to talk equally
• Involve the whole team
• Make every retrospective UNIQUE!
• If you can, organise regular trips

113. Antonio Cobo
antonio.cobo@bjss.com
Merci!
@Mind_of_AC