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Xavier University
Event Management
Lecture Notes
March 25, 2015
Jackie Reau
Class Project Teams
Team #1: MLB’s T-Mobile All-Star Fan Fest
-Evans, Fields, Keller, Kostis, MacDonald
Team #2: Pepsi All-Star Block Party during the MLB All-
Star Game
-McDowell, Mofatteh, Pfohl, Rogers, Sullivan,
Maldonado
Presentation Dates
April 15: No Class, Use for Time to Work on
Presentations
Team #1 & 2: April 22
*Includes a Power Point presentation and a written
event plan with all elements outlined in a professional
type-written manner
Class Discussion
• Sports Sponsorship
• Selling
• Contractual Agreements
• Activation
• Measurement (Advance, Post)
Class Discussion
• Sports Sponsorship
Activate at Citi Field
Event Plan Outline for Project
Advance Considerations
• Purpose of Event tied to Business Objective
• Audience (guest list: VIPs vs. B List)
• Theme & Experience (why busy people should attend)
• Flow of Event
• Venue
• Date/Time
• Food & Beverage
• Security/EMT service
• Timeline of Activity
• Budget
Event Plan Outline for Project
On-Site Considerations
• On-site Staffing (registration, hosts, service)
• Nametags/printed program
• Food & Beverage
• Transportation (car service, valet parking)
• Security/EMT service
• Venue
• Flow of Event
• Giveaways to guests
• Program/presentation (emcee, A/V)
– Call to action for guests
Event Plan Outline for Project
Post-event Considerations
• Book venue for next year (?)
• Pay vendors
• Thank you notes to guests/speakers
• Survey guests
• De-brief meeting with all involved

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Lecture notes, event management class project, 3 25 sponsorship

  • 1. Xavier University Event Management Lecture Notes March 25, 2015 Jackie Reau
  • 2. Class Project Teams Team #1: MLB’s T-Mobile All-Star Fan Fest -Evans, Fields, Keller, Kostis, MacDonald Team #2: Pepsi All-Star Block Party during the MLB All- Star Game -McDowell, Mofatteh, Pfohl, Rogers, Sullivan, Maldonado
  • 3. Presentation Dates April 15: No Class, Use for Time to Work on Presentations Team #1 & 2: April 22 *Includes a Power Point presentation and a written event plan with all elements outlined in a professional type-written manner
  • 4. Class Discussion • Sports Sponsorship • Selling • Contractual Agreements • Activation • Measurement (Advance, Post)
  • 5. Class Discussion • Sports Sponsorship Activate at Citi Field
  • 6. Event Plan Outline for Project Advance Considerations • Purpose of Event tied to Business Objective • Audience (guest list: VIPs vs. B List) • Theme & Experience (why busy people should attend) • Flow of Event • Venue • Date/Time • Food & Beverage • Security/EMT service • Timeline of Activity • Budget
  • 7. Event Plan Outline for Project On-Site Considerations • On-site Staffing (registration, hosts, service) • Nametags/printed program • Food & Beverage • Transportation (car service, valet parking) • Security/EMT service • Venue • Flow of Event • Giveaways to guests • Program/presentation (emcee, A/V) – Call to action for guests
  • 8. Event Plan Outline for Project Post-event Considerations • Book venue for next year (?) • Pay vendors • Thank you notes to guests/speakers • Survey guests • De-brief meeting with all involved