This document outlines the components and requirements for developing a Monitoring and Evaluation (M&E) plan for Food for Peace development food assistance projects. It explains that the M&E plan must be submitted within 60 days and should include: a theory of change and logical framework; indicators and performance tracking; data collection, analysis, and quality assurance plans; and evaluation plans for baseline, midterm and final evaluations. The goal is for the M&E plan to measure progress towards project goals and clarify roles and responsibilities for M&E activities.

1. Food and Nutrition Technical Assistance III Project (FANTA)
FHI 360 1825 Connecticut Ave., NW Washington, DC 20009
Tel: 202-884-8000 Fax: 202-884-8432 Email: fantamail@fhi360.org Website: www.fantaproject.org
Monitoring and Evaluation (M&E) Plan
Food for Peace Monitoring and Evaluation Workshop for FFP
Development Food Assistance Projects

2. Session Objectives
By the end of the session participants will have:
1. Reviewed the required components of M&E plans
(for Food for Peace awards)
Monitoring and Evaluation (M&E) Plan

3. Requirements
• Submit full length M&E plan to FFP 60 days after
this workshop
2
M&E Plan
Monitoring and Evaluation (M&E) Plan

4. Objectives
• Illustrate how project will measure progress
toward/achievements of goals and purposes
• Clarify M&E requirements
• Establish plans for data collection, analysis, use, and
quality assurance
• Provide an M&E work plan
• Outline M&E roles, responsibilities, and capacity-
building strategies
• Serve as the project’s institutional memory for M&E
2
M&E Plan
Monitoring and Evaluation (M&E) Plan

5. Foundation
Theory of Change
• A process and a product
• A theory of change describes a process of desired change
• A product that contains a set of hypotheses and critical
assumptions that make up causal pathways of change
needed to bring about a desired long-term goal
More on this later…
2
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

6. Logical Framework
• A rigorous methodology used for project design that
focuses on the causal linkages between project/activity
inputs, outputs, and desired outcome (or purpose)
• Distinct from ToC in that LogFrame focuses on project
strategies and activities
More on this later…
2
Foundation
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

7. Indicator Performance Tracking Table (IPTT)
• Awardees’ primary tool to track, document, and display
performance indicator data
• Mirrors LogFrame
• At least one indicator for each LogFrame component
• Captures all required FFP and Mission indicators, plus
project-specific indicators that will be reported to FFP
• Use FFP template
More on this later…
2
Indicators
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

8. Performance Indicator Reference Sheets (PIRS)
• Provide detailed definitions, calculation, and data
collection instructions for indicators
• Use FFP or Mission PIRS for FFP/Mission indicators
• Develop PIRS for project-specific indicators (using FFP
format)
2
Indicators
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

9. Annual Monitoring Plan
• Describe strategies to collect annual monitoring data
– Method (surveys, routine monitoring systems)
– Tools
– Responsibilities across partners
– Standardization of definitions, methods, tools
(including across partners)
2
Annual Monitoring
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

10. Data Analysis, Management, and Safeguard Plan
• Data analysis for all indicators/list of questions to be
answered
• Systems to store/process data
• Data backup
• Protecting beneficiary confidentiality
• Protecting data from theft
Data Management and Use
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

11. Data Dissemination and Use Plan
• How project will use and disseminate data for
management, reporting, and information sharing
• For each type of data (baseline/final evaluation,
routine monitoring etc.)
Data Management and Use
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

12. Data Quality Assurance Plan
• Plan to reduce measurement, transcription,
aggregation, and estimation bias and error
• Plans for internal data quality assessments
Quality Assurance
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

13. M&E Staffing Plan
• Identify all required positions
• Describe roles/responsibilities
• Organogram
• Capacity development strategy
Staffing
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

14. Baseline Study Plan
• Describe support to third-party survey firm
Evaluations
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

15. Midterm Evaluation Plan
• Methodology
• Evaluation questions
• Timeline
Evaluations
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

16. Final Evaluation Plan
• Describe support to third-party survey firm
Evaluations
M&E Plan
Components
Monitoring and Evaluation (M&E) Plan

17. Resources
M&E Plan: USAID ADS Chapter 23 Assessing and Learning:
http://www.usaid.gov/sites/default/files/documents/1870/203.
pdf
Monitoring and Evaluation (M&E) Plan

18. This presentation is made possible by the generous support of
the American people through the support of the Office of Health,
Infectious Diseases and Nutrition, Bureau for Global Health; and
the Office of Food for Peace, Bureau for Democracy, Conflict and
Humanitarian Assistance, United States Agency for International
Development (USAID), under terms of Cooperative Agreement
No. AID-OAA-A-12-00005, through FANTA, managed by FHI 360.
The contents are the responsibility of FHI 360 and do not
necessarily reflect the views of USAID or the United States
Government.
Monitoring and Evaluation (M&E) Plan