The document discusses project management for a student film production. It covers managing people through call sheets, finances by creating a budget, resources through booking forms and call sheets, time with a production schedule, being professional by filling out risk assessments, ensuring progress through the schedule, managing risk with risk assessments, and keeping documentation like medical forms and release forms updated. Potential improvements include having actors arrive on time to stay on schedule, filming extra shots as backups, and adding more detail to storyboards.

1. Unit 4 Pre-Production Portfolio Learning AimD
Project Management Task
What Went Well
Logistics Finance Creative Processes
Managing People
The way I managed the people during
the production was call sheets,this was
done by makingsure everyone got a
copy and was where they needed to be,
but also risk assessments were carried
out to make sureeveryone was where
they needed to be and safe.
Financewas managed by making sure we did
not go over budget, this was done by
planningoutbudget sheets before filming
occurred, by this we made sure that we had
enough money to go through with the
production.
I made sure that managingthe people in my
production was done effectively by creatingcall
sheets which contained the correct information
people would need if they did not know where
they were or what to do, information such as
dates and times. But I also produced a script
which the castwere awareof what they
needed to say on scene.
Management of
Resources (both human
and
physical)
I managed the resources by lookingat
the booking forms, but also following
dates from the call sheets. By this I was
ableto see the correct equipment was
used, but also makingour budget was
followed correctly by making surewe
did not go over it.
By usingthe booking forms and call sheets
the amount of time we needed was reduced,
this went on to findingspareequipment if we
needed itin casesomething went wrong, we
also took into consideration if other actors
needed to come in with the sparemoney we
had in caseour main castfell poorly or
something occurred.
For management of resources,the call sheets
come in handy becausewe were ableto see
where and what equipment was being used at
that time.
Managing Time
I managed time by creatingproduction
schedules,but also planned each shot by
followingthe storyboard and script
makingsure time was used effectively
but also if any reshoots were needed if
they went wrong.
By planningtime effectively the production
schedulewas a positiveimpacton this as time
was not wasted.
I created the production scheduleto each day
that we were filming,this was effective as we
were able to see what was happening on set
and who was on set. What was included on set
was equipment, castand the locations of
where we were filming.
Being Professional
I was professional by planningschedules
and making surethat equipment was
ready for filmingbutalso takinginto
consideration thatthe equipment was
safeto use. Another way I was
professional was by fillingoutrisk
assessments makingsurethe set was
safefor my castand crew.
Time was saved when planningthe
production this was by makingsure the
correct documents were filled outproperly,
such as risk assessments and the contributors
releaseforms were filled out as without these
we could not have gone on with filming.
I made sure that the documents were done,
such as bookingforms and call sheets but also
that they were done correctly by makingsure
we knew who would be on set but also what
equipment was out at what time.

2. Unit 4 Pre-Production Portfolio Learning AimD
Ensuring Progress is
Sustained
To ensure the production was making
progression I created the production
scheduleto ensure that filmingthe
scenes we needed to shoot were being
done correctly.
We printed around 15 copies of our
production scheduleand had it on set, but
everyone who was in the shootor working as
casthad their own copy so they knew what
was going on at the relevant time.
A filmingschedulewas used to plan out how
longwe would need to filmon each shot, but
also we looked at if we would need additional
time to add more shots if they did not go right
firsttime shooting, also that castand crew
were followingrules correctly.
Managing Risk
Risk assessments were carried out to
reduce the risks of accidents or injuries
happening, the risk assessmentwas
carried out on the set we were filming
on to make sure what dangers could
occur with different things such as
electrical or the use of props.
This would have been done by makingsure
that no equipment was damaged but also
havinga backup plan to see what we could do
if it was.
The risk assessments were produced to reduce
the risks of any accidents happeningbut also
that castand crew were aware of what would
happen if this did happen.
Managing Crisis
Crisiswere managed by planningout the
production makingsure that nothing
dangerous was going to happen on set,
but also ensuringwehad enough money
for any equipment if itbroke for
example if a camera broke we would
need to make surewe have enough
fundingto replacethis in order for the
production to be produced on time.
We did this by making surewe could get all of
our casttogether on the same day, this would
be reducingthe risks of crisisbutalso making
sure we were not goingover budget if
someone fell ill on the days we agreed to film
on with castand crew.
The risk assessments were produced to reduce
the risks of any accidents happeningbecauseif
this was not done then this would be
dangerous towards everyone on set.
Keeping Documentation
up-to-date and relevant
Documentation was kept up to date by
everyone followingthe production
schedulewhich we made, so they knew
where they needed to be but also
makingsure we had the relevant forms
on set to say that the actors understood
the full extent to being in the shoot.
By keeping documentation up to date we
made surethat itwas all filled outcorrectly
so we did not have to go back and keep filling
out forms as this would be wastingtime.
Documents were kept on set at all times,we
had everyone’s medical history,their data but
also kept a closerecord on them. We also made
sure that our housekeeping was kept up to date
so if anyone needed to access our files then we
could show them as quickly as possibledueto
they have been kept tidy.
Aspect
What Could be Improved
Logistics
Finance Creative Processes

3. Unit 4 Pre-Production Portfolio Learning AimD
Summary of any problems
with project management
The production was affected by the
actors getting on set on time was a
problem, as this meant that our
schedulefell behind by about half an
hour so we were not ableto filmas
much as we wanted too.
This was not affected as this was a student
production for my a-level, but if we were able
to filmwith a proper castthen we would
need to make surethat nobody was lateas it
would be a bigger production with more
shots to film.
I could have been more in detail when creating
the storyboards,this is becauseitwas a brief
thing made but also addingmore shots on
there for extra ones,
Ways you could be better
in future productions
To improve things within my production
I could have filmed more shots outside
so if there was any problems which did
occur with the shootingoutside then we
could use the extra shots.
Another thingwhich could have been
done better could havebeen the
storyboards,this could havebeen done
by extra details goinginto the drawings
and descriptions to explain whatwas
going on in the set.
I would improve the time limitI gave myself
for my production, this was becauseI
originally gavemyself around 3 to 4 days to
make sureall the filmingwas done, I next
time would make sure that I give myself more
of a realistic timescalebecauseI needed
more time in the end.
I would have put more detail into the
storyboards by creatingmore of them to make
the production longer that what ithas come
over, this is becauseitwould have been better
to have more shots and have filmed longer
than not filminga lot of footage and not having
the correct time scalewhich we have been
given.