Risk Management: Evaluate Risks in your ProjectGagan Gupta
I am sharing this presentation, which I prepared during my PG. Hope this will help you people a bit. Check and please feedback me if needed any changes. write me: ggngupta@hotmail.com with subject title: Feedback-Slideshare <filename>. Thanks
SUCCESS STORY: Reducing Activity Planning Lead Time by 81%GoLeanSixSigma.com
Find out how UC San Diego employees are improving student life with Lean Six Sigma. In this Success Story, Darlene and Kymberly discuss how they made it easier for students to register campus dining events. Find out how they went from 38 steps to only 7! Now students can get to the BBQ 5 times faster!
Stop Jumping To Do!
We are all project managers. When you think about the basics of a project, you can see that every day we manage projects. The question is, how well do you plan them?
John will share his simplified project planning methodology he developed when investigating a way of easily turning strategy into action. Not only will he share with you the simplified approach, but he will take you through an example of the approach and leave you with the basic planning tools you'll need to apply this technique in every project you manage. Here are the benefits of the approach:
• It's easily repeatable.
• It ensures project success.
• It allows for simple timeline planning.
• It takes less than an hour the first time you use it.
Project Closure Activities In Project Management Powerpoint Presentation SlidesSlideTeam
Are you searching for professional templates and slides to outline a presentation on Project Closure Activities? Well if yes, then download our ready to use project closure activities in project management PowerPoint presentation slides. Highlight the performance of your business project to the client using this project closure tasks in project management PPT presentation. Using these project management presentation templates, you will be able to confirm if the team members have met all sponsor and consumer needs. This closing a project PowerPoint presentation includes relevant topics such as project brief, project description, project timeline, project progress summary, project status report, and project health card. It also covers a slide on project dashboard, project closure report, work breakdown structure, and project conclusion report-performance analysis, deadline, budget/costs. With the help of the project description presentation PPT, you will be able to represent throughout the progress of the project. Use of stunning graphics and visuals will help you describe the different project stages performance. Download this project closure checklist PPT presentation. Focus on earnings with our Project Closure Activities In Project Management Powerpoint Presentation Slides. Choose the correct asset to create. https://bit.ly/3kvOg8W
Risk Management: Evaluate Risks in your ProjectGagan Gupta
I am sharing this presentation, which I prepared during my PG. Hope this will help you people a bit. Check and please feedback me if needed any changes. write me: ggngupta@hotmail.com with subject title: Feedback-Slideshare <filename>. Thanks
SUCCESS STORY: Reducing Activity Planning Lead Time by 81%GoLeanSixSigma.com
Find out how UC San Diego employees are improving student life with Lean Six Sigma. In this Success Story, Darlene and Kymberly discuss how they made it easier for students to register campus dining events. Find out how they went from 38 steps to only 7! Now students can get to the BBQ 5 times faster!
Stop Jumping To Do!
We are all project managers. When you think about the basics of a project, you can see that every day we manage projects. The question is, how well do you plan them?
John will share his simplified project planning methodology he developed when investigating a way of easily turning strategy into action. Not only will he share with you the simplified approach, but he will take you through an example of the approach and leave you with the basic planning tools you'll need to apply this technique in every project you manage. Here are the benefits of the approach:
• It's easily repeatable.
• It ensures project success.
• It allows for simple timeline planning.
• It takes less than an hour the first time you use it.
Project Closure Activities In Project Management Powerpoint Presentation SlidesSlideTeam
Are you searching for professional templates and slides to outline a presentation on Project Closure Activities? Well if yes, then download our ready to use project closure activities in project management PowerPoint presentation slides. Highlight the performance of your business project to the client using this project closure tasks in project management PPT presentation. Using these project management presentation templates, you will be able to confirm if the team members have met all sponsor and consumer needs. This closing a project PowerPoint presentation includes relevant topics such as project brief, project description, project timeline, project progress summary, project status report, and project health card. It also covers a slide on project dashboard, project closure report, work breakdown structure, and project conclusion report-performance analysis, deadline, budget/costs. With the help of the project description presentation PPT, you will be able to represent throughout the progress of the project. Use of stunning graphics and visuals will help you describe the different project stages performance. Download this project closure checklist PPT presentation. Focus on earnings with our Project Closure Activities In Project Management Powerpoint Presentation Slides. Choose the correct asset to create. https://bit.ly/3kvOg8W
Rescuing and Reviving Troubled Software ProjectsBarry Curry
This presentation guides the audience through a well proven process for rescuing and reviving troubled software projects and is based on over 20 years of experience in industry. From investigation to re-planning, kick off and running the project, tools and techniques for project rescue are described that can be applied to all types of software projects. This practical and effective approach provides a unique insight into what is required to rescue a project and get that project back on track.
PMP - Project Initiation Template for ProfessionalsDaniel_Mccrea
WHAT
--------------
A helpful guide for Project Management Professionals who are at the beginning of their projects in 'Project Initiation'.
FOR
--------------
Written in plain English for use in the real world (not just for study). If you're a professional who's rusty on Initiation or have fallen into bad habits - this guide will remind you what questions to ask,...and why!
BY
--------------
Daniel Mccrea a PRINCE2(R) and PMP(R) certified Project Manager specialising in online Software/ & Content Delivery.
Visit me here:
ie.linkedin.com/in/danielmccrea/
10 reasons why projects fail or common mistakes to avoidMarianna Semenova
The goal of this presentation it to summarize practical experience and theoretical knowledge to outline 10 main reasons for the projects failure and common mistakes you can avoid on your projects to make them succeed. I hope you will find good tips and a valuable practical advice while reviewing it.
Have you or your organization fallen victim to one of the classic website blunders? Was it organization by board member, stock photo syndrome, design by committee, vanishing volunteer web developer, or something else? We will discuss 10 classic website blunders we have witnessed that rendered potentially successful projects ineffective engagement tools, and tell you how to avoid them.
PJM6000
Project Management Practices
Week 5
Deb Cote, MS, Professor Al Grusby, MBA, PMP®
1
Review Last Week
➢ Stakeholder identification and analysis
➢ Stakeholder register
➢ Communications planning
➢ Communications channels
➢ Communications tips – challenges, model, audience
analysis, bad news, clarity, brevity, listening
➢ Communication management plan
➢ Role of PM and project team in stakeholder and
communications planning and management
2
Lecture Overview
❑ Project execution
❑ Project monitoring and controlling
❑ Baselines
❑ Earned Value Management
❑ What is change?
❑ Change management
❑ Change control
❑ Change requests
❑ Team development
❑ Issues management
❑ Ethics
3
4
Project Management Processes
Initiating Planning Executing Monitoring and Controlling Closing
Develop Project Charter Develop Project Management Plan Direct and Manage Project Work
Manage Project Knowledge
Monitor and Control Project Work
Perform Integrated Change Control
Close Project or Phase
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Validate Scope
Control Scope
Plan Schedule Mgmt.
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule
Control Schedule
Plan Cost Mgmt.
Estimate Costs
Determine Budget
Control Costs
Plan Quality Management Manage Quality Control Quality
Plan Resource Management
Estimate Activity Resources
Acquire Resources
Develop Project Team
Manage Project Team
Control Resources
Plan Communications Manage Communications Monitor Communications
Plan Risk Management Implement Risk Responses Control Risks
ID Stakeholders Plan Procurement Conduct Procurements Control Procurements
Plan Stakeholder Mgmt. Manage Stakeholder Engagement Control Stakeholder Engagement
5
Project Management Processes
Initiating Planning Executing Monitoring and Controlling Closing
Develop Project Charter Develop Project Management Plan Direct and Manage Project Work
Manage Project Knowledge
Monitor and Control Project Work
Perform Integrated Change Control
Close Project or Phase
Plan Scope Management
Collect Requirements
Define Scope
Create WBS
Validate Scope
Control Scope
Plan Schedule Mgmt.
Define Activities
Sequence Activities
Estimate Activity Resources
Estimate Activity Durations
Develop Schedule
Control Schedule
Plan Cost Mgmt.
Estimate Costs
Determine Budget
Control Costs
Plan Quality Management Manage Quality Control Quality
Plan Resource Management
Estimate Activity Resources
Acquire Resources
Develop Project Team
Manage Project Team
Control Resources
Plan Communications Manage Communications Monitor Communications
Plan Risk Management Implement Risk Responses Control Risks
ID Stakeholders Plan Procurement Conduct Procurements Control Procurements
Plan Stakeholder Mgmt. Manage Stakeholder Engagement Control Stakeholder Engagement
Project Execution
PMI Initiation Planning Execution, Monitoring, & Controlling C.
2. Project Management is the dynamic process that
utilizes the appropriate resources of the organization
in a controlled and structured manner, to achieve
some clearly defined objectives identified as strategic
needs. It is always conducted within a defined set of
constraints.
7/24/2014 Gagan Gupta
4. • A Project is considered as Failure……
Whenever a project
doesn’t meet to the
expectation of the
Stakeholders.
7/24/2014 Gagan Gupta
5. • Cost & Time Over-runs
• Quality Degradation
• Frustration & Stress: sometime resulting in people
quitting
• Low Job Satisfaction
• Low Corporate Market Value
• Low Public Opinion
• Negative Media Campaigns
• May even force the company into Closure
7/24/2014 Gagan Gupta
7. Also Known as “You’d like it, just a bit bigger.
No Problem.”
Oh Still a bit Bigger……. OK
Even Bigger? It wasn’t in the plan but Okay….
7/24/2014 Gagan Gupta
When Scope creeps, the end
results is always more work
than expected.
8. • Problems:
– The changes that were not initially planned for, are added to project.
– The Project takes longer and costs more than planned and there is no
record of WHY??
• Causes:
– Not having a method to handle or recognize changes.
• What to do:
– Document the change management process to be used and followed
by Project Team.
– Educate the project Team to recognize a change or deviation from the
Plan.
– Follow the Change Management Process.
7/24/2014 Gagan Gupta
9. 7/24/2014 Gagan Gupta
• Problems:
– Team Members do not have the information they need when they
need it.
– Issues or changes do not get escalated.
– Project reporting is sluggish
• Causes:
– The project’s communication plan was not completed.
– The project’s communication plan doesn’t have enough details.
• What to do:
– Find out the communication requirements of all team members, and
stakeholders, then document them in a common plan, and then follow
the Plan.
10. 7/24/2014 Gagan Gupta
• You do not have enough people, the right skill-sets, or the
team is not committed to the projects.
• Problems:
– Tasks take longer than expected
to complete.
– Deadlines and milestones get
missed.
– Project completion date comes
into jeopardy.
– You end up working double shifts to
complete all the works.
11. • Causes:
– There was no pre-commitment of resources to the projects.
– The Project was not supported.
– There was no analysis and documentation of all skill-set required.
• What to do:
– Get executives Sponsorship for the project.
– Document which resources and skill-sets are needed to get the job
done.
– Create a plan that gives enough time to get the job done with the
allocated resources.
– Pre-assign the required resources to the team.
7/24/2014 Gagan Gupta
12. 7/24/2014 Gagan Gupta
• “I would like a set of stairs that leads up to a bridge.”
• Problems:
– Customer will be unhappy.
– Customer will complain and you will end up doing the what they want-
at your expense.
13. • Causes:
– What the customer wants, was not clearly documented.
– What you believe the customer wants is different that what the
customer believes they have asked for?
• What to do:
– Find out and document exactly what the customer wants.
– Inform everybody of the project scope.
– Document Business, Functional and technical requirements.
7/24/2014 Gagan Gupta
14. 7/24/2014 Gagan Gupta
• How do you figure out how long the project will take?
• Problems:
– An unrealistic timeline or budget will be agreed to.
– You will not be able to do all the work in the time allocated.
15. • Causes:
– No formal estimating method
– Estimate confidence is law.
– Volume of work not understood
• What to do:
– List all the work as well as possible.
– Estimate each work package.
– Add up all work packages.
– Always give answer using a range of dates
7/24/2014 Gagan Gupta
16. 7/24/2014 Gagan Gupta
• Sorry about the project, I left it in my car & there was a bit of
an incidents.
• Problems:
– Unexpected events cause delays.
– Domino effect of thing going wrong.
17. • Causes:
– No Formal Risk Management.
– Just try to predict the big things that can go wrong.
– It’s the sum of the all little things that make a project late.
– Nothing is more stressful than trying to keep on schedule when
unexpected things keep happening.
• What to do:
– List all the work as well as possible.
– Figure out what can go wrong with each piece of work.
– Prioritize each risk as High/ Medium/ Low Probability or impact.
– Sort the list.
– Create a plan to deal with the risks at the top of list.
7/24/2014 Gagan Gupta
18. 7/24/2014 Gagan Gupta
• “Emergency Phone installed, Deliverable completed”
• Problems:
– Difficult to get the agreement that the product is finished.
– Customer Keep wanting more, saying you didn’t do it to their
Specification.
19. • Causes:
– The Milestones or deliverables were not measurable.
– The customer never told us How many they wanted So we just
assumed 1,
• What to do:
– Ensure Milestones or Deliverables are:
Clearly Defined
Measurable (Quantifiable)
7/24/2014 Gagan Gupta
20. 7/24/2014 Gagan Gupta
• Of course we Can do that for you.
• Problems:
– There was little or no planning before deciding you can get the job
done.
– The task you agree to turns out to be more work than expected.
– It takes you longer and jeopardizes other deliverables.
21. • Causes:
– Not enough time spent planning.
– You may have been pressured into giving an answer right then and
there.
– Didn’t have a full understanding of the work involved before
committing.
• What to do:
– Take the time to fully understand the work before agreeing to it.
– Its okay to say the work is not possible or will take too long
– Only agree to work when you’re sure it can be done, this will benefit
you and your managers.
7/24/2014 Gagan Gupta