The document outlines the author's meticulous planning and organization for their film project. This included maintaining a blog to log progress, setting deadlines, financial planning, developing the creative content through scriptwriting and storyboarding, managing resources, and following industry standards. Potential issues were addressed through personal management of cast/crew, and crisis management when an actor's schedule changed. Overall, the author's thorough project management approach improved the quality of their pre-production portfolio.

1. Initial Planning:
Logistics- I was verymeticulouswithmypractical organization,the proof of thatbeinginmyblog.
Whichshows a clear timelinefromwhere Ibeganwithmyinitial ideasthroughtostripboardsfor
production,the postsindicate the pace Iworkedat.Demonstratingthe process,Iwentthrough,
uploadingthe tasksinthe appropriate orderatan evenpace.Furthermore, Iusedmyblogasa
progresslog,I knewwhichtasksIstill hadto do (basedonwhatI uploadedlasttime).WheneverI
heldone of my meetingswithcast/crew,Iwoulduploadascan of the meetingminutessheetsoI
couldreferto the notesof everythingwe discussed. Includinginformationsuchas,where propsand
costumeswouldbe sourcedandwhatdays mycast wouldbe available tofilm(keyinformationfor
makingmystripboards). Thiswasthe same for everyothertaskI completedthroughoutmypre-
production,correctlyfilledoutlocationscoutingandpermissionsheets,healthriskevaluations,
contributorrelease form.Eachpiece of official paperworkordocumentwasuploaded basedon
orderof completionandthe deadline Ihadsetmyself tocomplete it.
I
I didall of thisinthe hope that my pre-productionportfoliowouldbe completedtothe highest
quality,witheverythingfilledoutfullyandcorrectly.Itwasimportanttobe thoroughwithmy
practical organizationbecause withoutitIwouldn’tbe able tokeeptrackof whatI had completed.
Notsettingdeadlinesanduploadingprogresswouldhave made itimpossibletocomplete all the
tasksin pre-productionatahighenoughstandard.Therefore,itwascrucial thatI maintainmy
practical organization inorderto achieve mygoal.Inmy evaluationIknow thatmywork paidoff,I
was able tocomplete everythingIneededtoata standardI was pleasedwith. Mypre-production
portfoliowasorganizedanddetailed,makingiteasytorefertoduringproduction.All the necessary
documentsIneededwere easytoaccesswhenIneededthem.Forexample,stripboardsandrisk

2. evaluations.If Ihadthe chance to doIt again,I wouldn’tchange anythingfrommypractical
organization.
Financial planning- To start my financial planning,Ifirsthadto outline mybudget.Thismeant
documentingall possibleexpensessuchas:
 Equipment- All the filmingequipmentIrequiredwouldbe providedbythe college,this
meantI wrote itdownas costingnothing.The onlyequipmentthatIwouldhave to payfor is
an SD card, thisprice was loggedonthe document.
 Props- The props I neededforfilmingwerebedsheets, clothesandaknife propall covered
infake blood.To save moneyinmybudgetI usedoldclothesandsheetsfrommyhouse and
boughtcheapfake blood,meaningthe costof the was significantlylowered.Ialsohada
duffel baginmyhome to carry the propsin anduse in the film. Actorswouldalsobe using
theirownclothesforcostumes,costingme nothing. Overall,beingcreativeonabudget
helpedsave me moneyforprops thatI coulduse elsewhere.
 Food- I setaside moneyinmybudgetto buysnacks/foodformycast/crew.Thisdidn’ttake a
lotout of mybudgetbecause myfilminglocationswere closetoourhousesandthe filming
daysweren’ttoolong,meaningtheycouldbringluncheswiththemif theywantedto.
 Transport- The onlytransportationcostwouldhave been busfairtobringthe equipmentto
and fromthe college.
It was importanttoplanout my budget/financessothatI was aware of all expensesIwould
needtocover in my pre-production.Forexample,Ineededtosetaside moneyfortravel
costs andan SD card. If I didn’tsetmoneyaside inmyinitial planningtogoout andbuy an
SD card, I may not be able to later.Loweringthe qualityof mypre-productioninthe long
run. Inmy evaluation,Iknowthatfinancial planningkeptme organized.Allowingme to
arrange forall the necessaryexpensesinadvance,sothatbythe endof my pre-productionI
had everythinginorder.Includingpropsandequipment.Thisimprovedthe qualityof my
pre-productionandif Ihad the chance to do this again, I wouldchange nothing.

3. Creative process- To beginthe creative process,Ifirstwrote outmy initial idea.Decidingwhich
genre, Iwanted to workin and a basicstoryline formyfilm.The nextstepwastocreate a script,this
was writtenona website calledCeltxand hadto follow the industrystandardformatcalledMSS.
Master Scene Scriptisa specificlistof requirements yourscriptmustfollow inordertobe
consideredlegitimate inthe filmindustry.These requirementsare thingslike endingeachpage with
‘CONTINUE’at the bottom rightand usinga specificsizedfont(followingthisformatmakesiteasyto
navigate,readandlearn). Iusedthe scriptto create scenes,write outdialogueforcharactersand
create scene descriptions.Thistaskgave me the narrative forthe story,as well asthe foundationsto
begintovisualize eachshot.
To continue tovisualize eachscene,the nextstepwascreatingastoryboard.Drawingouthow you
wanteach camera shotin the filmtolooklike,it’simportanttodraw exactlywhatkindof shot/angle
will be used,notwhatthe story lookslike.Aftercreatingafirstdraft,I revisited itandimproved
certainscenes.Therefore,storyboardinghelpedme planoutandimprove whatmyfilmwouldlook
like.WithoutstoryboardingIwouldstruggle tochoose suitable locations,orfullyexplainthe concept
of the filmtomy cast/crew. The creative processwasfull of rewritingandrevisitingmyideas,the
taskshelpedme withthisprocess.Withoutthem, myfilmwouldn’thave beenasthoughtoutand
thiswill lowerboththe qualityof myfilmandthe planningbeforehand.Thismeansthat,Itookall
these measuresinthe hopesof ahigherqualityproduct.Inmyevaluation,Iknow thatbeing
meticulouswithmycreate processallowedme toachieve myaimof a well thoughtoutfilmideaand
planningportfolio,followingindustrystandards.If Ididthis again, I wouldhave revisitedmyscript
once more,makingcertainlinesshorter.Thiswasanissue Iencountered withmycastduring
production,we hadto editthe scriptas we filmed.
Project Management:
Personal management- To beginwith Icontactedclose friendsaskingif theywouldbe willingbe
cast/crewina shortfilm,arranging regularmeetings withthemtoprovide updates.Inthese
meetingsIprovidedthemwithall the necessaryinformationonwhatI requiredfromthem(their
role, props/costumes).Ialsogave theman industrystandardscriptusingMSS inCeltx (whichmade
it easyto learnandmemorize lines),aswell asa lookat a story boardto show themhow itwould
look.Finally,Iaskedthemwhichdaysof the weekwouldbe okforfilmingandhadthemsigna
contributorrelease form. All of thiswasdone inthe hope thatit wouldavoidcommunicationissues
withmycast later,forexample anactor notknowingtheirlinesorwhatdaytheywere supposedto
be filming. Furthermore, Itriedtobe thoroughinmy personal managementsothatI couldhave a
well organisedpreproductionthatwouldhelpme come filmingtime. Theseimprovedthe qualityof
my portfoliobecauseall the informationdocumentedhadbeendiscussedindetail,meaningthatit
was all correct.There was also a lot lesstime waswastedexplainingthingsduringshoots.We could
focuson gettingmultiple goodqualityshots.If Ihad another chance, I wouldhave helpedthem
memorize linesevenmore.
Resource management- I had loggedandarrangedfor all my necessaryequipmentandpropsinmy
initial planning. MeaningthatI wouldbe able toretrieve all myequipmentfromcollegethe day
before withoutissue.Intermsof props,Icreatedthema home andkepttheminthe duffel bag.The
propswere made withfake bloodIboughtand were available inmyhome forconvenience whenI
neededthem.Intermsof software,PremiereProisavailable oncollege computersandIensuredI
had full accessto itduringweekdaysforediting.Ikeptorganisedwhenmanagingmyresourcesin

4. the hope that it wouldmake itmore convenient,reducingthe numberof issuesIcouldruninto.Itis
importantto manage yourresourcessothat youdon’tlose track of somethingyouneedduring
production, e.gnothavingpreparedfora keypropor piece of equipment. InmyevaluationIknow
that thisturnedoutto be verysuccessful,Iwasconstantlyaware of where myresourceswere
located,makingiteasyto accessthemwhen the time came.
Monitoringprogress- To monitormy progressImade constant blogupdates,wheneverIcompleted
a task, I uploadeditunderthe correctname and label withabrief descriptionof whatitwas.These
updatesactedas a productionlog,if I had forsome reasonlosttrack of myprogress,I couldalways
referto myblog.To be extrathorough,Ikepta checklist,soI wasalsoaware of what I still neededto
complete inmypre-production.ItwasimportantthatI didthisbecause itkeptme organized,
allowingme toworkas efficientlyaspossible inthe hopesthatitwouldimprovethe qualityof my
pre-production.If Ihadn’tdone this,there wouldbe achance I hadn’tcompletedanimportanttask
inmy planning,whichcouldimpactme duringproduction.Lookingback,monitoringmyprogress
ensuredmypre-productionwasthoroughineveryaspect,fullypreparingme forproduction.Iwas
able to accessscriptsand hazard evaluationswithease.
Crisismanagement- Anissue I encounteredoccurred before production began;myactorhad a last-
minute shiftchange athisjoband was unable tofilm onSundays(the daysI hadscheduled).To
amendthis problem, Imade a newstripboardandarrangedto shootthe sceneswithoutthisactor
on day1 (scenes2 and4), thenall the oneshe featuredinonday 2. I discussedthese planswiththe
actor in advance to these amendments,arranginganew date forday 2. The equipmentIwouldneed
for eachday didn’tchange,asboth daysonlyrequiredwhatIhad alreadyarrangedfor.I didthis in
hope that production wouldn’thave tobe delayed,allowingme tostill make progresswithfilming
despite the situation.Itwasimportanttomake all these arrangementduringmypre-production soI
didn’tfall behind later,Iwouldn’thave hadanyfootage bythe end of that weekendif Iwasn’t
flexible withmyschedule. There isalsothe factthat parts of my portfoliowouldbe incorrectif I
didn’tamendthem,loweringthe qualityof the final product. Mycrisismanagementturnedoutto
be successful,Iwasable to filmeverythingIintendedtoon day1 (as well asday2).
Professional practice- To followindustrystandardIusedall the appropriate paperworkand
formatting.Forexample,IusedMSSto ensure myscriptwas upto industrystandard.This

5. formattingallowsscriptstobe easilynavigatedandread.Furthermore,Iusedthe necessary
template forworksuchas risk assessmentsandlocationscouting/permissions.Iplannedtohave all
these documentswithme whenIbeganproduction,keepingthemathandif I neededevidence for
completingacertaintask.I followedall the industrystandardsthroughoutmypre-productioninthe
hope that thiswouldimprove the qualityof mywork,inthe endI wantedto have a thoroughand
accurate pre-productionportfolio.Thiswould,inturn,alsodramaticallyimprove the qualityof my
productionbecause Iwouldhave plannedeverythingouttoavoidissuessuchas a not havingthe
properpermissiontofilminacertainlocation. Inmy evaluationIknow that professional practice
didleadto a high-quality portfolioof work,includingindustrystandardpaperworketc.Furthermore,
it allowedme tofullyfocusoncreatingmyfilmtothe higheststandardIcouldwithoutworrying
aboutlogistics.
Risk management- To ensure that’sriskmanagementwouldbe adheredtoduringproduction,Inot
onlynamedthe hazardson the forms,I alsowrote downwhat measuresIwouldhave totake on set
to minimize the risks(re-evaluatingthe hazardsafterthese were putinplace).A goodexample of
thiswouldbe the knife prop,duringpre-productionIcoveredthe edgesof the knifepropina thick
layerof tape,ensuringitwouldn’tinjurethe actorsduringproduction.A copyof the riskassessment
paperworkwasplannedtobe kepton hand,thiswayI had a listof the safetymeasuresonhand.I
didall of thisinthe hope that it wouldhelpme avoidanyinjuriesfrom the cast/crew memberson
set,besidespossible legalandethical issuesforsomeone gettinginjureditisimportanttoavoidany
delaysin production.Injuringstaff etcwouldcause adelayinmy productionschedule,somethingI
wantedtoavoid.While evaluating,Iknow thatdetailedriskmanagementleadtoa useful pre-
productionportfolio, itmade sure thatI was able toavoidany injuries onset.The workI haddone
beforehandensuredIdidn’tforgetanyrisks/hazardswhilefilming.

6. Time management- Thisplayedaveryimportantrole inmypre-production;withouttime
managementIwouldnothave beenable toputtogethera full portfolio. Tomake sure I completed
all my tasks,I wouldseta deadline foreach.Forexample,whencreatingmystoryboard,Iwantedto
getit done ina couple daysat most.If I feltI wasn’tgoingtomeeta certaindeadline,Iwoulddo
more of the workin myfree time/breaksinbetweenlessons.Eachlessonwasspentworkinghardto
meeteachdeadline.The desiredoutcomeforthiswasto be able to create a full pre-production
portfolio,withall the necessarytaskscompletetoa highstandard(none of themrushedlast
minute).Inmyevaluation,Iknowthatmy time managementallowedme tocomplete myportfolio
as scheduled,withnoneof mytasksbeingcompletedatlastminute/toalowerstandard.Because of
thisI was able tobeginproductionaheadof others,asI had planned.
General thoughts- Withmy projectmanagement,alotof possible issuesIcouldhave facedwere
resolvedbypersonal managementanddeadlines.Igave myselfenoughtimetofullyworkthrough
each task,whichbenefittedmyprojectmanagementgreatly.One difficultyIdidencounterwas
mentionedinmycrisismanagementsection,the last-minuteschedule change and Ineededto
amendmyschedule. While evaluating,ithasoccurredtome that myprojectmanagementwould
have beenbetterif Ihad takenmycast/crew’sjobsintoconsideration.If Iwere todothisagain,I
wouldhave possiblyfoundawayto ensure theirschedulewouldn’thave interferedwithmy
stripboard.OrI couldhave chosena day otherthan Sunday.
Overall,myprojectmanagementhadalarge impacton the qualityof my pre-production.AsIhave
mentionedbeforehandthroughoutthissection,if Ihadn’tbeenasmeticulousasIwas duringproject
management,mypre-productionwouldn’thave beennearlyasdetailedorwell plannedoutasit is.
Beingable towork throughall of the tasks,stickingtodeadlines,managingmycast/crew and
stickingtoindustrystandardsplayedacrucial role towardsthe final product.