This document summarizes the pre-production work for a project, including managing logistics, finances, creative processes, people, resources, time, professionalism, progress, risk, crises, and documentation. Some challenges included being unable to book lighting equipment needed for a night shoot, requiring additional editing overtime due to a mistaken shot. Areas for future improvement include more accurate production scheduling when booking equipment and more detailed location risk assessments and backup controls.

1. Unit 4 Pre-ProductionPortfolio ChelseaYu
Project Management
Task
What Went Well
Logistics Finance Creative Processes
Managing People
What wentwell inthe logisticsforthe
managingpeople isthatIhave
prepareda call sheetsothat cast and
crewknowwhat neededandthe time
and date theywill needtobe in.
There wasno moneycouldbe wastedor
increase,asall cast and crewwere on time
for the date theyneededtocome,whichI
have onlyusedone overall locationwhich
there wasno additional costfortraveling.
Documentthat I have includedare
call sheetwhichhasinformation
aboutwhat scene andshot will be
takeninthe specificdate andwhat
crew,cast and equipmentneeded.
Alsoa contributionrelease formthat
was signedbefore the recording
started.
Management of
resources
I have bookedall the equipment
neededforthe specificdate,and
costume forthe actor wasready in
place for themto getchange before
recording,whichwasshowninthe call
sheetIhave produced.
In the pre-productionIhave analysedthe
costs foreach equipmentandpropswhich
was readyto be usedon the shootingday,
where there wasnoconditional things
happenssothe finance wasnot affectedby
damagingandlosingequipment,aswell as
there wasno reshootneededmeaningno
additional costneededforthe overtime it
set.
Scriptand storyboardwasbeing
preparedbefore the production
leavingabetterunderstandingfor
cast and crewbefore theygetinto
place.Bookingformwasalsodone
for the equipmentneeded.

2. Unit 4 Pre-ProductionPortfolio ChelseaYu
Managing Time
Ensuringthat people whowillbe
contributinginthe productionare on
time withthe plannedschedule which
informationoncall sheetare included
withthe date and time forspecificcast
and crew.
If the productionwentovertime itis
necessaryforme to pay forit, whichwill
increase the costsoutflow.Where cast
whohave to be recordedovertimewillbe
paidand crewwho have to dothe
recordingovertime have tobe paidtoo,as
well asif any special editingthatwas
neededdue toshotwasnot done perfectly
are require editortospendmore time
whichwill be paidtoo.
Productionschedulewascreatedto
ensure thatwe understandthe time
it will be takenduringthe filming
whichthe bookingforlocationand
equipmentare done correctlyand
makingsure that thingwill notrun
overtime andequipmentmightnot
be available.
Being Professional
Beingprofessional byorganising
everythingindetailthatwill take part
inthe productionwill givebeneficialto
the overall resultandwhere Ihave to
be focus anddo what I needtodo as a
directorforthe production.
Havingprofessionalspecialist duringthe
productionwill costmore asit can resultin
a betterand fasterproductionbeing
produced.
Making everydocumentaor
paperworkare up to date and the
pre-productionare all completedin
detail before the filmingproduction
started.
Ensuring progress is
sustained
To maintainthe sustainedinthe
progressisneededtomake sure
everyone isontime aswell asthe cast
and crewis available.While duringthe
productionitisnecessarytomake sure
to checkthe footage everydayor
scene isfinished.
Ensuringthe progressissustainedit
meansfollowingthe scriptand
storyboardwhenfilmingwhere time
will notbe wastedtofigure outwhat
to do next.

3. Unit 4 Pre-ProductionPortfolio ChelseaYu
Managing Risk
Visitingthe locationbefore itthe film
start recordingwhichwill alsoneedto
carry out a risk assessmentinthe pre-
productionensuringall locationand
equipmentisincontrol.
Paymentwill be neededif anythinghappen
to the cast or crewduringthe filmingwhich
alsogo withthe equipmentif itwas
damage or lost.
Where inmy productionnothingwas
damage and no one wasinjured.
Riskassessmentwillbe carriedout
before filmingaseverylocationwill
have the possibilityof containingrisk
to others.
Managing Crisis
Havingback up equipmentsuchas
batteryto be justin case if camerarun
out of batteryand if there wasno
spare one It meansfilmingcanbe
delayed.
Equipmentlistshouldhave all
informationaboutwhichandwhat
neededsoasincludingthe pare
equipmentthatwill be containas
well.
Documentation
Making sure that pre-production
documentare all complete clearly
before the production andbeing
signedoff sothat thinghasrun
smoothly.
The financingpartfor the pre-production
shouldbe carry out all the costs neededfor
the production indetailedandwhatto
bookand hire.
Thisis all documentationand
paperworkthatwas done duringthe
pre-production.

4. Unit 4 Pre-ProductionPortfolio ChelseaYu
Aspect What Could Improve
Logistics Finance Creative Processes
Summary of any
problems with project
management
Whenfilmingatnighttime Ididnot
use the advantagesof lightingkitasI
was unable tobookiton the day I
neededwhichthe lightingcouldhave
wentbettertocreate a bettereffect
and engagementof the storyline.
There wasspecial editingthatwasneeded
due to makingmistake onone of the shot
neededforthe filmandbecause itwas
unable toreshootitwas done overtime for
the editing.
Ways you could be
better in future
productions
Making sure the productionschedule
are analysedandcalculatedmore
relevantly sothatwhenbooking
equipmentitwillbe sure touse on the
day of shooting.
Ensuringthat inthe locationrecce
and riskassessmentwherethe riskis
statedinmore detailed andalso
comingup witha backupcontrol.