The document provides guidance on using Personal Kanban and Getting Things Done (GTD) principles to manage one's workload. It recommends capturing all tasks and projects, processing and organizing them into different contexts, and visualizing work on a board to limit work-in-progress. Defining contexts helps focus on the right work, and refactoring the board over time improves workflow. Integrating Personal Kanban and GTD can boost productivity by keeping an empty mind and trusting the system to remind you of all tasks.
Lean Kanban India 2015 | Personal Kanban Workshop | Sudipta LahiriLeanKanbanIndia
This document provides an overview of using Personal Kanban to manage one's work. It begins with moving tasks written on post-it notes and stored in Outlook to a visual board with different columns. It then discusses categorizing work types with colors, planning for recurring tasks, prioritizing the backlog, and limiting work-in-progress. The document also covers ideas like breaking out the "Done" column, flagging promises, applying 5S principles, and learning from the Getting Things Done methodology to further strengthen the Personal Kanban system. The overall aim is to transform overwhelm into a stress-free and integrated approach to work through visualization and limiting multi-tasking.
This document introduces the concept of personal kanban, a lean principle for visualizing and limiting work-in-progress to simplify one's workload. It discusses how the presenter used a kanban board to map out tasks from to-do lists and emails into different categories, priorities, and stages to gain control over their work. Applying concepts like recurring tasks, a value stream, and regular cleaning helped establish a sustainable personal workflow. The document encourages readers to try these lean techniques to better execute on what matters and say no to unnecessary work.
Personal Kanban - Less Guilt More Finishing (Digital PM Summit 2014)Dave Prior
The document discusses the concept and methodology of Personal Kanban, which is a way to visualize and limit work in progress to improve productivity. It recommends mapping out one's workflow with columns like backlog, ready, doing, and done. The key rules are to visualize work and limit work in progress. Following these simple rules and mindfully observing one's work patterns can help identify dysfunctions and lead to improvements over time through an empirical approach. The overall goal of Personal Kanban is to finish more by focusing on learning how you work rather than just trying to get more tasks done.
This document discusses time management and provides tips for managing time more effectively. It begins by emphasizing the importance of time management and outlines some common time-wasting behaviors. It then discusses setting goals and priorities, creating to-do lists, identifying obstacles to effective time management like lack of planning and inability to say no. Specific tips provided include scheduling time effectively, learning to delegate tasks, reducing interruptions, avoiding procrastination, and leveraging technology like laptops and email to work more efficiently. The overall message is that managing your time well is key to being successful.
How to create your first Personal Kanban and visualize your work. Entry level for the book "Personal Kanban: Mapping Work | Navigating Life".
More at http://personalkanban.com
Personal Kanban at the World Bank - Small Team Rapid DevelopmentJim Benson
The document describes a week-long workshop where 16 scientists and economists convened to produce a document on reducing carbon emissions from deforestation. Their goal was to complete 90% of the document by the end of the 5 days. However, their assumptions about the linear nature of the work and best tools did not match reality. They found the work was highly iterative and collaborative. Using lean tools like visual controls and pairing helped manage the variability and uncertainty of knowledge work and better achieve their goal.
Lean Kanban India 2015 | Personal Kanban Workshop | Sudipta LahiriLeanKanbanIndia
This document provides an overview of using Personal Kanban to manage one's work. It begins with moving tasks written on post-it notes and stored in Outlook to a visual board with different columns. It then discusses categorizing work types with colors, planning for recurring tasks, prioritizing the backlog, and limiting work-in-progress. The document also covers ideas like breaking out the "Done" column, flagging promises, applying 5S principles, and learning from the Getting Things Done methodology to further strengthen the Personal Kanban system. The overall aim is to transform overwhelm into a stress-free and integrated approach to work through visualization and limiting multi-tasking.
This document introduces the concept of personal kanban, a lean principle for visualizing and limiting work-in-progress to simplify one's workload. It discusses how the presenter used a kanban board to map out tasks from to-do lists and emails into different categories, priorities, and stages to gain control over their work. Applying concepts like recurring tasks, a value stream, and regular cleaning helped establish a sustainable personal workflow. The document encourages readers to try these lean techniques to better execute on what matters and say no to unnecessary work.
Personal Kanban - Less Guilt More Finishing (Digital PM Summit 2014)Dave Prior
The document discusses the concept and methodology of Personal Kanban, which is a way to visualize and limit work in progress to improve productivity. It recommends mapping out one's workflow with columns like backlog, ready, doing, and done. The key rules are to visualize work and limit work in progress. Following these simple rules and mindfully observing one's work patterns can help identify dysfunctions and lead to improvements over time through an empirical approach. The overall goal of Personal Kanban is to finish more by focusing on learning how you work rather than just trying to get more tasks done.
This document discusses time management and provides tips for managing time more effectively. It begins by emphasizing the importance of time management and outlines some common time-wasting behaviors. It then discusses setting goals and priorities, creating to-do lists, identifying obstacles to effective time management like lack of planning and inability to say no. Specific tips provided include scheduling time effectively, learning to delegate tasks, reducing interruptions, avoiding procrastination, and leveraging technology like laptops and email to work more efficiently. The overall message is that managing your time well is key to being successful.
How to create your first Personal Kanban and visualize your work. Entry level for the book "Personal Kanban: Mapping Work | Navigating Life".
More at http://personalkanban.com
Personal Kanban at the World Bank - Small Team Rapid DevelopmentJim Benson
The document describes a week-long workshop where 16 scientists and economists convened to produce a document on reducing carbon emissions from deforestation. Their goal was to complete 90% of the document by the end of the 5 days. However, their assumptions about the linear nature of the work and best tools did not match reality. They found the work was highly iterative and collaborative. Using lean tools like visual controls and pairing helped manage the variability and uncertainty of knowledge work and better achieve their goal.
InfoPak3 Personal Kanban Design PatternsJim Benson
The document describes various design patterns for using Personal Kanban, including:
- The basic Personal Kanban tracks backlog, doing, and done tasks.
- The sequestering approach handles repetitive tasks in a separate "recurring tasks" category to avoid clutter.
- The subproject approach uses multiple swim lanes to track both tasks and larger subprojects simultaneously.
- The throughput approach focuses on completing a minimum number of small tasks daily while also working on larger items.
The document discusses different types and scales of focus: micro-focus, normal focus, group focus, and macro-focus. Micro-focus refers to the ability to focus on one thing for short periods of time, like during an English listening test. Normal focus is for typical work that includes some distractions. Group focus is more difficult and requires managing discussions. Macro-focus is about focusing on life goals and priorities over long periods of time. The document provides tips for improving each type of focus, such as preparing, limiting distractions, and using task management apps to organize goals.
The MTL Professional Development Programme is a collection of 202 PowerPoint presentations that will provide you with step-by-step summaries of a key management or personal development skill. This presentation is on "Routine Time" and will show you how to save time on your routine work.
SuperCompetent: The Six Keys to Perform at Your Productive Best (Wiley, 2010)Laura Stack
This presentation outlines the 30 mindsets of the SUPERCOMPETENT employee, based on Laura Stack's bestselling book: SuperCompetent: The Six Keys to Perform at Your Productive Best (Wiley, 2010).
In this competitive economy, just being able to do your job is no longer enough, and competence is expected. To be successful in the business world and reach your full potential in life, it's not enough to be simply competent. Our modern, super-competitive world is full of opportunities for the go-getter, but to take advantage of them, it's essential to become "Super Competent." The SuperCompetent person is one that companies fight to get, fight to keep, nurture as team players, and see as future leaders in their business growth.
But SuperCompetence isn't something you're born with—it's something that you can learn, no matter where your strengths lie or what industry you work in. In SuperCompetent, productivity expert Laura Stack identifies the behaviors that build leadership skills, boost organizational efficiency, and blast high-potential producers to the top of their fields. With Stack's Six Keys, you'll be able to consistently improve your performance, develop the confidence that will propel you forward, and achieve breakthrough results in your career:
1.Activity: the value and importance you place on your tasks
2.Availability: your mastery of your schedule
3.Attention: the capacity to focus intently and concentrate on your work
4.Accessibility: the ability to organize the inputs and outputs in your life
5.Accountability: the extent to which you take personal responsibility for your actions and outcomes
6.Attitude: your motivation, drive, and proactiveness
SuperCompetent will give you proven methods to reach your maximum potential and achieve breakthrough results.
For more information or to book Laura Stack to speak at your next meeting or event, please visit www.TheProductivityPro.com.
Overcoming procrastination can be achieved in 7 steps:
1. Work somewhere else to avoid distractions at home and encourage focus. Working in dedicated office spaces helps with this.
2. Break large tasks into smaller 15 minute chunks to make them feel less daunting and easier to complete.
3. Do less by prioritizing a few key tasks each day rather than an overwhelming to do list.
4. Get some exercise daily which helps productivity, focus, and stress levels.
5. Stay organized using tools like Evernote to avoid feeling overloaded or distracted.
6. Limit email and social media checks to specific times to reduce distractions.
7. Find your optimal work "zone"
The document discusses problems leaders face with time management, email overload, too many meetings, and outlines strategies top leaders use to manage their energy and time effectively. It recommends waking up early to focus on yourself, developing a morning routine, saying no to low priority tasks, and batching similar tasks to enter a state of flow. Leaders are advised to avoid overtime, multitasking, and learn to prioritize their most important task each day.
The MTL Professional Development Programme is a collection of 202 PowerPoint presentations that will provide you with step-by-step summaries of a key management or personal development skill. This presentation is on "The Effective Time Manager" and will show you how to manage your tasks efficiently and effectively.
The Productivity Secret Of The Best LeadersOfficevibe
Content by Jacob Shriar & Kevin Kruse.
In this Officeviibe presentation, you'll see:
- 3 biggest problems leaders face and what you can do to fix them
- The secret to time management
- Examples from great leaders
- You'll find bonus content
This document provides tips on how to get things done by avoiding common mistakes and developing an effective mindset and strategies. Some key mistakes include having too many unrelated tasks, focusing on activities rather than results, and not being willing to take risks or learn from failures. The document recommends having the right mindset of accountability and persistence, prioritizing tasks, using to-do lists, maximizing time by minimizing distractions, and getting buy-in from others.
Manage Your Tasks and Manage Your Time. In this slidetopic, we'll show you how Dwight Eisenhower's important/urgent model will help you become a brilliant time manager.
The MTL Professional Development Programme is a collection of 202 PowerPoint presentations that will provide you with step-by-step summaries of a key management or personal development skill. This presentation is on "Models of Time Management" and will show you what a time management model is and how it can help you in your approach to how you spend your time.
Time management 27 ways of what not to do = that will get you out of your m...natek7474
This document outlines 27 ways that managers can waste time and offers suggestions for better time management. Some key points include:
1) Prioritizing tasks based on importance and urgency, rather than just tackling things as they come up. Important tasks should not be avoided or postponed in favor of less important ones.
2) Learning to say "no" to unreasonable requests and avoiding interruptions when concentrating on important work.
3) Keeping a tidy and organized work environment to avoid wasting time searching for things.
4) Delegating appropriate tasks to subordinates rather than taking on too much work yourself.
5) Taking regular breaks to maintain effectiveness and avoid burnout from being "overworked
A smart goals template is a means to scientifically layout and track your plan with precision.
There is a plethora of information pertaining to this topic, so I will try and make it specific and practical.
a smart goals template
To begin and well before the smart goals template is created one must be sure that the project or purpose for the goal is solid.
This means an examination or inventory of who you are, what you are, and why you are. Some insight to this here. [Ref Project Mayhem]
So let’s assume that part is behind you. Here’s a short story.
In 1979 I came to the US, by 1982 I had my first opportunity as a line manager.
a smart goals templateI was appointed manager of the Turning Department at Western Gear Corporation a manufacturer of precision transmissions for both commercial and military aircraft.
The era was that of the “One Minute Manager” [Ref One Minute Manager Video With Ken Blanchard] and “Thriving on Chaos”.
a smart goals template
This is the plan, see I have a smart goals template.
If you have an individual or a group of individuals and they are not well managed or supervised their attitude towards a task will be…..
….approached based upon:
• The work ethic of the individual.
• His/her morals, meaning what is it can I get away with today.[Based on the notion that people are basically lazy]
• The extent that he/she believes someone is watching their movements. [The cat is away, the mouse will play]
The One Minute Manager cites the example where the above occurred, but then also cites what occurred when the individual was challenged.
“So Bill, how long does it take to make one of these widgets?” Bill replies “oh about 10 minutes”.
Bill is half way through his shift, he has worked four hours. There are fifteen widgets completed. “So Bill, you have worked four hours and you have fifteen widgets completed, 15 x 10 = 150 minutes = 2-1/2 hours work, what did you do for the other 1-1/2 hours?”
This document discusses how much detail should be included when writing documented procedures. It introduces the concept of the "Mountain of Knowledge" which represents all possible details about a task. A procedure only includes a selected portion. The level of detail included depends on how often the task is performed and what percentage of the workforce performs it. More detail is needed if a task is rare or done by only a few. Additional considerations for the required level of detail include security, training needs, standardization, and safety.
Procrastination involves putting off tasks that need to be completed. It can lead students to feel guilty, inadequate, depressed, and doubt themselves. Around 20% of people chronically procrastinate to avoid difficult tasks. Common reasons students procrastinate include fear of failure, perfectionism, preferring last minute work, lack of interest, and taking on too much. Procrastination can result in poor performance, wasted time, missed opportunities, panic and anxiety. Overcoming procrastination involves recognizing the problem, identifying causes, getting organized, breaking tasks into smaller parts, eliminating distractions, not expecting perfection, getting support, and rewarding accomplishments.
This document discusses the dangers of multitasking and how personal Kanban can help. It describes how multitasking leads to lower productivity and quality of work. Personal Kanban is presented as a tool to visualize and limit work in progress to avoid multitasking and allow people to focus on one task at a time. The document recommends categorizing work, using timeboxing, and continuous improvement to help implement personal Kanban effectively.
Calendars for Humans - How to Undo the All-Day CramTasktop
In this webinar, Dominica addresses the too-many-meetings problem and provides actionable takeaways to help you optimize your time. Come learn how to influence the boss and get buy-in to improve your team’s capacity to get real work done.
This document provides tips for improving workplace productivity and managing multitasking. It discusses how constant distractions can lead to procrastination and poor work. The author recommends picking and mixing different time management methods to find what works best for the individual. Specific techniques mentioned include using lists, planning each day, focusing on priorities, and limiting distractions like email checks. The Pomodoro technique, Inbox Zero, and task management apps like Remember the Milk are also summarized. The overall message is that individuals should experiment to discover an approach that helps maximize their efficiency.
The document discusses procrastination and provides tips to overcome it. It begins by defining procrastination as postponing or delaying action needlessly. It then notes that a high percentage of people procrastinate and lists common tasks and projects people procrastinate over like chores, writing, and new projects. Some reasons for procrastinating include fear of failure or being imperfect and being overwhelmed. Procrastination can negatively impact work by making it difficult for others, reducing quality, and causing missed deadlines. However, procrastination may sometimes aid creativity. The document concludes by offering tips for starting tasks like using a timer, brainstorming with a friend, and celebrating successes.
I get a real kick out of seeing people achieve. This presentation is all about vanquishing the best of procrastination. This deck contains ideas that may help you actualize your goals.
Highly productive people utilize specific habits and techniques to maximize their efficiency. They focus on the most important tasks first and break large projects into smaller pieces. They also cultivate deep work by minimizing distractions and scheduling focused work time. Additionally, highly productive people learn from both successes and mistakes, plan for potential issues, and make self-care a priority in order to sustain high productivity levels.
Getting Things Done outlines a productivity system to help people manage their commitments and stay stress-free. It recommends capturing all tasks and projects using collection tools outside the mind, then processing them to clarify outcomes and next actions. This allows commitments to be organized and reviewed regularly so the mind remains clear and focused on forward progress.
InfoPak3 Personal Kanban Design PatternsJim Benson
The document describes various design patterns for using Personal Kanban, including:
- The basic Personal Kanban tracks backlog, doing, and done tasks.
- The sequestering approach handles repetitive tasks in a separate "recurring tasks" category to avoid clutter.
- The subproject approach uses multiple swim lanes to track both tasks and larger subprojects simultaneously.
- The throughput approach focuses on completing a minimum number of small tasks daily while also working on larger items.
The document discusses different types and scales of focus: micro-focus, normal focus, group focus, and macro-focus. Micro-focus refers to the ability to focus on one thing for short periods of time, like during an English listening test. Normal focus is for typical work that includes some distractions. Group focus is more difficult and requires managing discussions. Macro-focus is about focusing on life goals and priorities over long periods of time. The document provides tips for improving each type of focus, such as preparing, limiting distractions, and using task management apps to organize goals.
The MTL Professional Development Programme is a collection of 202 PowerPoint presentations that will provide you with step-by-step summaries of a key management or personal development skill. This presentation is on "Routine Time" and will show you how to save time on your routine work.
SuperCompetent: The Six Keys to Perform at Your Productive Best (Wiley, 2010)Laura Stack
This presentation outlines the 30 mindsets of the SUPERCOMPETENT employee, based on Laura Stack's bestselling book: SuperCompetent: The Six Keys to Perform at Your Productive Best (Wiley, 2010).
In this competitive economy, just being able to do your job is no longer enough, and competence is expected. To be successful in the business world and reach your full potential in life, it's not enough to be simply competent. Our modern, super-competitive world is full of opportunities for the go-getter, but to take advantage of them, it's essential to become "Super Competent." The SuperCompetent person is one that companies fight to get, fight to keep, nurture as team players, and see as future leaders in their business growth.
But SuperCompetence isn't something you're born with—it's something that you can learn, no matter where your strengths lie or what industry you work in. In SuperCompetent, productivity expert Laura Stack identifies the behaviors that build leadership skills, boost organizational efficiency, and blast high-potential producers to the top of their fields. With Stack's Six Keys, you'll be able to consistently improve your performance, develop the confidence that will propel you forward, and achieve breakthrough results in your career:
1.Activity: the value and importance you place on your tasks
2.Availability: your mastery of your schedule
3.Attention: the capacity to focus intently and concentrate on your work
4.Accessibility: the ability to organize the inputs and outputs in your life
5.Accountability: the extent to which you take personal responsibility for your actions and outcomes
6.Attitude: your motivation, drive, and proactiveness
SuperCompetent will give you proven methods to reach your maximum potential and achieve breakthrough results.
For more information or to book Laura Stack to speak at your next meeting or event, please visit www.TheProductivityPro.com.
Overcoming procrastination can be achieved in 7 steps:
1. Work somewhere else to avoid distractions at home and encourage focus. Working in dedicated office spaces helps with this.
2. Break large tasks into smaller 15 minute chunks to make them feel less daunting and easier to complete.
3. Do less by prioritizing a few key tasks each day rather than an overwhelming to do list.
4. Get some exercise daily which helps productivity, focus, and stress levels.
5. Stay organized using tools like Evernote to avoid feeling overloaded or distracted.
6. Limit email and social media checks to specific times to reduce distractions.
7. Find your optimal work "zone"
The document discusses problems leaders face with time management, email overload, too many meetings, and outlines strategies top leaders use to manage their energy and time effectively. It recommends waking up early to focus on yourself, developing a morning routine, saying no to low priority tasks, and batching similar tasks to enter a state of flow. Leaders are advised to avoid overtime, multitasking, and learn to prioritize their most important task each day.
The MTL Professional Development Programme is a collection of 202 PowerPoint presentations that will provide you with step-by-step summaries of a key management or personal development skill. This presentation is on "The Effective Time Manager" and will show you how to manage your tasks efficiently and effectively.
The Productivity Secret Of The Best LeadersOfficevibe
Content by Jacob Shriar & Kevin Kruse.
In this Officeviibe presentation, you'll see:
- 3 biggest problems leaders face and what you can do to fix them
- The secret to time management
- Examples from great leaders
- You'll find bonus content
This document provides tips on how to get things done by avoiding common mistakes and developing an effective mindset and strategies. Some key mistakes include having too many unrelated tasks, focusing on activities rather than results, and not being willing to take risks or learn from failures. The document recommends having the right mindset of accountability and persistence, prioritizing tasks, using to-do lists, maximizing time by minimizing distractions, and getting buy-in from others.
Manage Your Tasks and Manage Your Time. In this slidetopic, we'll show you how Dwight Eisenhower's important/urgent model will help you become a brilliant time manager.
The MTL Professional Development Programme is a collection of 202 PowerPoint presentations that will provide you with step-by-step summaries of a key management or personal development skill. This presentation is on "Models of Time Management" and will show you what a time management model is and how it can help you in your approach to how you spend your time.
Time management 27 ways of what not to do = that will get you out of your m...natek7474
This document outlines 27 ways that managers can waste time and offers suggestions for better time management. Some key points include:
1) Prioritizing tasks based on importance and urgency, rather than just tackling things as they come up. Important tasks should not be avoided or postponed in favor of less important ones.
2) Learning to say "no" to unreasonable requests and avoiding interruptions when concentrating on important work.
3) Keeping a tidy and organized work environment to avoid wasting time searching for things.
4) Delegating appropriate tasks to subordinates rather than taking on too much work yourself.
5) Taking regular breaks to maintain effectiveness and avoid burnout from being "overworked
A smart goals template is a means to scientifically layout and track your plan with precision.
There is a plethora of information pertaining to this topic, so I will try and make it specific and practical.
a smart goals template
To begin and well before the smart goals template is created one must be sure that the project or purpose for the goal is solid.
This means an examination or inventory of who you are, what you are, and why you are. Some insight to this here. [Ref Project Mayhem]
So let’s assume that part is behind you. Here’s a short story.
In 1979 I came to the US, by 1982 I had my first opportunity as a line manager.
a smart goals templateI was appointed manager of the Turning Department at Western Gear Corporation a manufacturer of precision transmissions for both commercial and military aircraft.
The era was that of the “One Minute Manager” [Ref One Minute Manager Video With Ken Blanchard] and “Thriving on Chaos”.
a smart goals template
This is the plan, see I have a smart goals template.
If you have an individual or a group of individuals and they are not well managed or supervised their attitude towards a task will be…..
….approached based upon:
• The work ethic of the individual.
• His/her morals, meaning what is it can I get away with today.[Based on the notion that people are basically lazy]
• The extent that he/she believes someone is watching their movements. [The cat is away, the mouse will play]
The One Minute Manager cites the example where the above occurred, but then also cites what occurred when the individual was challenged.
“So Bill, how long does it take to make one of these widgets?” Bill replies “oh about 10 minutes”.
Bill is half way through his shift, he has worked four hours. There are fifteen widgets completed. “So Bill, you have worked four hours and you have fifteen widgets completed, 15 x 10 = 150 minutes = 2-1/2 hours work, what did you do for the other 1-1/2 hours?”
This document discusses how much detail should be included when writing documented procedures. It introduces the concept of the "Mountain of Knowledge" which represents all possible details about a task. A procedure only includes a selected portion. The level of detail included depends on how often the task is performed and what percentage of the workforce performs it. More detail is needed if a task is rare or done by only a few. Additional considerations for the required level of detail include security, training needs, standardization, and safety.
Procrastination involves putting off tasks that need to be completed. It can lead students to feel guilty, inadequate, depressed, and doubt themselves. Around 20% of people chronically procrastinate to avoid difficult tasks. Common reasons students procrastinate include fear of failure, perfectionism, preferring last minute work, lack of interest, and taking on too much. Procrastination can result in poor performance, wasted time, missed opportunities, panic and anxiety. Overcoming procrastination involves recognizing the problem, identifying causes, getting organized, breaking tasks into smaller parts, eliminating distractions, not expecting perfection, getting support, and rewarding accomplishments.
This document discusses the dangers of multitasking and how personal Kanban can help. It describes how multitasking leads to lower productivity and quality of work. Personal Kanban is presented as a tool to visualize and limit work in progress to avoid multitasking and allow people to focus on one task at a time. The document recommends categorizing work, using timeboxing, and continuous improvement to help implement personal Kanban effectively.
Calendars for Humans - How to Undo the All-Day CramTasktop
In this webinar, Dominica addresses the too-many-meetings problem and provides actionable takeaways to help you optimize your time. Come learn how to influence the boss and get buy-in to improve your team’s capacity to get real work done.
This document provides tips for improving workplace productivity and managing multitasking. It discusses how constant distractions can lead to procrastination and poor work. The author recommends picking and mixing different time management methods to find what works best for the individual. Specific techniques mentioned include using lists, planning each day, focusing on priorities, and limiting distractions like email checks. The Pomodoro technique, Inbox Zero, and task management apps like Remember the Milk are also summarized. The overall message is that individuals should experiment to discover an approach that helps maximize their efficiency.
The document discusses procrastination and provides tips to overcome it. It begins by defining procrastination as postponing or delaying action needlessly. It then notes that a high percentage of people procrastinate and lists common tasks and projects people procrastinate over like chores, writing, and new projects. Some reasons for procrastinating include fear of failure or being imperfect and being overwhelmed. Procrastination can negatively impact work by making it difficult for others, reducing quality, and causing missed deadlines. However, procrastination may sometimes aid creativity. The document concludes by offering tips for starting tasks like using a timer, brainstorming with a friend, and celebrating successes.
I get a real kick out of seeing people achieve. This presentation is all about vanquishing the best of procrastination. This deck contains ideas that may help you actualize your goals.
Highly productive people utilize specific habits and techniques to maximize their efficiency. They focus on the most important tasks first and break large projects into smaller pieces. They also cultivate deep work by minimizing distractions and scheduling focused work time. Additionally, highly productive people learn from both successes and mistakes, plan for potential issues, and make self-care a priority in order to sustain high productivity levels.
Getting Things Done outlines a productivity system to help people manage their commitments and stay stress-free. It recommends capturing all tasks and projects using collection tools outside the mind, then processing them to clarify outcomes and next actions. This allows commitments to be organized and reviewed regularly so the mind remains clear and focused on forward progress.
Here are a few examples of multi-step outcomes one might be managing:
- Launching a new product
- Develop product requirements
- Design product
- Build product
- Test product
- Launch marketing campaign
- Track sales
- Planning a vacation
- Research destinations
- Make travel arrangements
- Pack bags
- Drive/fly to location
- Enjoy activities
- Return home
- Writing a book
- Outline chapters
- Research and take notes
- Write first draft
- Edit and refine
- Work with editor
- Publish and promote
Does this help explain what is meant by "work to manage"? Let me know if you need any clarification or have additional questions.
DECISION MAKING _ PROBLEM SOLVING STRATEGIES.pptSyam Kolati
This document discusses strategies for decision making, problem solving, and creative thinking. It begins by defining decision making as deciding what action to take by choosing between options. Problem solving is finding a solution, answer, or conclusion in an optimal way. Creative thinking generates new ideas. The document then provides frameworks for decision making, including understanding how the mind works, having a clear decision making process, and being able to make decisions and solve problems in a unified way. It also discusses improving thinking skills like creative thinking. The key functions of the mind for effective thinking are analyzing, synthesizing, and valuing. It emphasizes developing the "depth mind" and provides a five step process for effective decision making: define the objective, collect relevant information
This training is focused on providing an overview of common tools and techniques for time management (or attention management). It was prepared for a team of recruiters and sales individuals.
The document summarizes key concepts from the book "Getting Things Done" by David Allen. It discusses how having too many commitments and things on one's mind can lead to stress. It recommends collecting all open tasks, processing each one to determine next actions, organizing items into lists by category, and regularly reviewing lists to track progress. The five stages of workflow management are outlined as collect, process, organize, review, and do. Setting up dedicated time and workspace to manage tasks is also advised to stay productive and reduce stress.
Презентация была подготовлена Anush Mkrtchyan (Армения) в рамках программы Восточно-Европейской Ассоциации гражданского образования (eence.eu) Excel and Elevate
This document discusses theories of employee motivation and ways to address boredom in the workplace. It describes Theory X and Theory Y approaches to management, with Theory Y assuming that work can be fulfilling if employees' higher needs are met through responsibility, participation, and opportunities for growth. For testers feeling bored, it recommends strategies like trading assignments, collaborating with others, focusing on different aspects of work, automating repetitive tasks, and taking occasional breaks to refocus. The overall message is that addressing boredom and lack of motivation requires engaging employees at a higher level and giving them opportunities for fulfillment through their work.
This document summarizes a presentation on mastering workplace performance. The presentation covers:
- The principles of productivity and how to combine personal working styles with company culture for success.
- Setting the stage for more productive days by knowing personal needs and how to plan.
- Engaging others to improve their productivity through managing meetings, expectations, and results.
- Effective time management techniques, including 5 tools and techniques to get more done faster with less effort.
- Assessing progress and enhancing structure through tracking resource management for measurable results.
- Building an accountability program by identifying a workplace performance goal and planning for implementation.
The document discusses organizational skills and time management techniques. It recommends prioritizing tasks, setting timetables, spending time wisely, enjoying free time, getting organized, breaking large tasks into smaller pieces, and adapting to change. Good organizational skills such as checking work, reserving time for assignments, and arriving on time can reduce stress and bring greater satisfaction.
The document provides an overview of productivity principles from Getting Things Done (GTD) by David Allen and additional insights from Volker Ballueder. Some key points covered include:
1) GTD focuses on capturing all tasks and commitments externally to free the mind for focus. It uses collection, processing, organization and review workflows.
2) Ballueder has applied productivity principles since childhood through techniques like to-do lists.
3) GTD succeeds through simple, practical processes that balance theory with real-world application to ease workflow and provide different levels of focus. Regular review is essential to maintain clarity.
This email from Steve provides feedback on implementing productivity techniques learned in a recent class. Steve changed email subject lines, created a task category for meeting agendas, used keyboard shortcuts, and verbs for tasks/subjects. Steve reports huge success with improved energy, focus, and progress on long term goals. Steve thanks the instructor and believes the lessons will make a difference in his life and career.
The document discusses building a winning culture through unleashing productivity. It argues that the old paradigm of viewing employees as interchangeable parts is disengaging and that leaders must instead unleash each person's unique talents. It identifies three main productivity problems in the modern workplace: an overwhelming number of decisions, constant distraction, and personal energy crises. It then outlines a five-step approach leaders can take to address these problems by helping people focus on priorities, manage technology use, and avoid burnout.
The document provides an overview of the first class of an organizational behavior course. It introduces key concepts like adult learning theory, time management theory, and Pareto's Law. It also discusses the importance of understanding changing paradigms and continuous learning in today's rapidly changing business environment. Students were asked to introduce themselves and discuss their personality types.
This "Slideument" is based on the presentation slides used for Sue Johnston's session on Personal Kanban at the IABC World Conference, June 9, 2014 in Toronto.
Time ManAgeMenT, Strategies, Efficiency, Self or Business ImprovementMadhusudan Rao Datrika
This document discusses time management techniques. It begins by acknowledging sources used to create the presentation. It then discusses how time management can increase productivity and efficiency for students, individuals, and businesses. Some key benefits mentioned are achieving better results, improving quality of work, and reducing stress. Common time wasters like meetings, phone calls, and procrastination are identified. Tools for planning like to-do lists and calendars are recommended. The document stresses prioritizing important tasks and using techniques like Pareto's principle to maximize productivity.
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Lean Kanban India 2016 | Personal Productivity: Execute with a free mind | Sudipta Lahiri
1. Execute with a free mind…1
As to the methods, there may be a million
and then some, but principles are few. The
man who grasps principles can successfully
select his own methods. The man who tries
methods, ignoring the principles, is sure to
have trouble!
- Ralph Waldo Emerson
2. About myself…
25+ years in the industry
Agile/Lean practitioner (85%)
Development of SwiftKanban and SwiftALM products
Head of Professional Services
Head of Products
Agile/Lean Student (15%)
Organize the LimitedWIP Societies in India
2
7. Some try different methods...
Some ask for help...
http://homemakersdaily.com/wp-content/uploads/2013/10/Schedule-Overload-515x344.jpg
http://diyorganization.com/wp-content/uploads/2011/06/help-sign-man-buried-in-paper-picture-225x300.jpg
7
10. 1st principle: Visualize your work!
According to research using brain imagery,
visualization works because neurons in our
brains, those electrically excitable cells that
transmit information, interpret imagery as
equivalent to a real-life action. When we
visualize an act, the brain generates an
impulse that tells our neurons to "perform" the
movement.
Whether you're a student, businessperson,
parent or spouse, visualization will keep you
tethered to your goal and increase your
chances of achieving it. The power of
visualization is available to all people.There are two types of visualization...
The first method is ”outcome visualization” and involves
envisioning yourself achieving your goal. To do this, create a
detailed mental image of the desired outcome using all of your
senses.
The second type of visualization is ”process visualization”. It
involves envisioning each of the actions necessary to achieve the
outcome you want. Focus on completing each of the steps you
need to achieve your goal, but not on the overall goal itself.
10
11. Work is no more an amorphous concept – it has a definite shape, a form
and a storyline and a flow. This gives work coherence, which is powerful.
The brain can then take this new coherence and based upon it make
decisions. Prioritization becomes easier, tasks become less daunting.
Jim Benson
11
12. 2nd principle: Limit your WIP!
Multi-tasking is not an asset!
STOP Starting; START Finishing
Hidden WIP!
http://agileprague.com/a-practical-introduction-to-kanban.htm
12
13. People who are regularly bombarded with several
streams of electronic information do not pay
attention, control their memory or switch from one
job to another as well as those who prefer to
complete one task at a time
"They're suckers for irrelevancy,"
"Everything distracts them."
The researchers are still studying whether
chronic media multitaskers are born with an
inability to concentrate or are damaging
their cognitive control by willingly taking in
so much at once. But they're convinced the
minds of multitaskers are not working as
well as they could.
"When they're in situations where there
are multiple sources of information
coming from the external world or
emerging out of memory, they're not
able to filter out what's not relevant to
their current goal," ... “That failure to
filter means they're slowed down by
that irrelevant information."
13
14. Why is it that between 25% and 50% of
people report feeling overwhelmed or
burned out at work?
It’s not just the number of hours we’re
working, but also the fact that we spend
too many continuous hours juggling too
many things at the same time.
The biggest cost — assuming you don’t crash — is to
your productivity. In part, that’s a simple
consequence of splitting your attention, so that you’re
partially engaged in multiple activities but rarely
fully engaged in any one. In part, it’s because when
you switch away from a primary task to do
something else, you’re increasing the time it takes
to finish that task by an average of 25 per cent.
But most insidiously, it’s because if you’re
always doing something, you’re
relentlessly burning down your
available reservoir of energy over the
course of every day, so you have less
available with every passing hour.
14
15. I will add a 3rd dimension: Flow
15
Conversely, when the challenge is substantially higher than our skill, we become
anxious. And when the two are relatively balanced, we find ourselves in a state of
"flow," where we lose track of time and become fully absorbed in the activity. This
is the state we're referring to when we say we're "in a groove" or "in the
zone." While Csikszentmihalyi's research has shown a number of advantages to
cultivating opportunities to experience flow, Lyubomirsky's work shows that more
flow experiences result in greater happiness.
When we chart our mental state during activities that
present us with a varying level of challenge relative to our
skill we find that when our skill is substantially higher than
the challenge being posed, we become bored. http://www.edbatista.com/2010/09/happiness.html
21. Step 2: Identify my different work types...
Do I treat them same?
Office work
Project work
Corporate Stuff
Personal work
Personal projects
One-off tasks
Some for the family
They have different
nature...
One time
Recurring
21
22. Step 3: Plan for recurring tasks
Added a (swim) lane
for “Recurring Tasks”...
22
26. Lets go back to my work types...
Do I treat them same?
Office work
Project work
Corporate Stuff
Personal work
Personal projects
One off tasks
Some for the family
They have different
nature...
One time
Recurring
Use colors to distinguish between the work types!
28
28. Projects: consider a “staged” process
(Value Stream)
If you have work in projects going through
repetitive stages, you can define them in a staged
manner
Staged based execution gives greater control
30
32. Moving ToDo(s) from PostIts to Board
34
I realized that
about 30% of
what I had on
my stickies are
obsolete!
Time to start saying
“NO”
So, periodically look
at this lane and
delete what has
become obsolete!
What we also see is that if tickets
aren’t done within the month they’re
put on the Personal Kanban, they
probably won’t get done. You’re
better off making a second board
called “Things I might want to do some
day”
– Jim Benson
33. Having moved all my work to the Board…
Office work
Project work
Corporate Stuff
Personal work
Personal projects
One off tasks
Some for the family
One time
Recurring
… STOP Starting; START Finishing
35
36. Clean the “Done” lane end of week...
38
Reflect on all that you have been able to
accomplish
http://www.personalkanban.com/pk/wp-content/uploads/2014/08/Done-Column-Daily-Weekly-Review.png
37. Flag your “Promises”!
39
Important to stick to commitments/specific
deadlines!
Flag them on the card with the Due Date
40. 1S: Sort and clean
42
Throw your junk cards away
If you have used (or still use) different ways of keeping
track of your tasks, get rid of them
Do a spring clean, if it’s a task, put it in your Personal
Kanban (the backlog, if it’s for later on), if it’s useless
information, dump it
Trust your board; that should be your “go to” place
41. 2S: Straighten
Bring things in order
Make everything
“easily” accessible in
an order
A corner in your room
is a bad idea for a
Personal Board!
Use an online tool…
… with a mobile
version!
43
42. 3S: Shine
44
Keep your Personal Kanban tidy and in good shape.
Look at it, everyday...
Is still a representation of your work?
If tasks become obsolete, drop them.
Rearrange what’s left... reorder it... make it look good.
43. 4S: Standardize
45
Define for yourself a method/working pattern and
stick to it
You want to be able to rely on the information your
Personal Kanban gives you to make your decisions.
44. 5S: Sustain
46
The most difficult part…
Sustain the effort
Keep things clean and tidy; stick with “your” system
Commit to what you are trying to achieve
Without discipline, your method will deteriorate
over time and fall back into chaos
45. … but the mind was still always
overwhelmed, anxious!
Too many things to, too little time to do!
It was going OK….47
46. Learning from GTD!48
The art of resting the mind and the power
of dismissing from it all care and worry is
probably one of the secrets of our great
men
- Capt. J.A.Hatfield
47. GTD(Getting Things Done)
49
A method from David Allen
GTD is a total work-life management system that
transforms overwhelm into an integrated system of
stress-free productivity.
- - gettingthingsdone.com
We choose some best practices that will make our
Personal Kanban system, stronger and resilient
Not the complete system
48. 50
The Paradox:
Higher quality of life BUT we take more than we can
chew STRESS!
Work has no clear boundaries
No edges creates work for all!
Almost every project can be done better….
Leaving you feeling “wish I knew this!”
Problem: Infinite demand; finite resources!
50. Problem: Infinite demand; finite resources!
52
There is one thing we can do, and the happiest
minds are those who can do this to the limit of
their ability – we can be “completely” present.
We can be all here. We can give…. our
attention to the opportunity before us.
- Mark Van Daren
51. Why things are on our mind?
54
This consistent, unproductive preoccupation with all the
things we have to do is the single largest consumer of
time and energy
- - Kerry Gleeson
Thought is useful when it motivates action and a
hinderance when it substitutes for action
- - Bill Raeder
So, transform all the “stuff” in your mind into a clear
inventory of actions, projects, usable information
Keep nothing in your mind
52. Step 1: Capture
55
Get it out of you mind…do a “Mind Sweep”
To an identified repository!
The repository you choose, must be with you,
ALWAYS
Notepads, smartphone devices… for me, I had my “mobile”
SwiftKanban always with me
53. Step 2: Process the Item
56
Identify if its actionable or not
Many of these would be related to a Project
A series of tasks need to happen to get an “outcome”;
define the “outcome”
“Waiting For” – Person or a Date
Make a note and RELAX!
2min rule!
54. Defining a context…
57
Defining a context helps you focus on “what” you
need to do when you are in that specific context
Recommended by GTD:
Work OR Home
Call OR @ Computer OR Errands OR Agendas
Waiting For
56. Refactoring my Board, again…
59
• Moved Waiting for to a separate lane;
• In Waiting For, if something is waiting for an
external event, it is blocked. No block if it just
waiting for a date to finish but set that date
so that you know when to do something about
it and not look for it everyday…
57. Refactoring my Board… the last one
60
14-09-201660
Moved Agenda items
out of the WIP limits
59. Benefits for the PK practitioners…
62
Boost your productivity to the next level…
Practice “mind sweep” Execute with a free mind
Use mind to do stuff; not to remember stuff
By defining your context, you are ready to execute
when you are in that context
Don’t worry about anything else
Trust the system that its all in there
You might initially miss some but with a smartphone/mobile
interface, “capture” online real time
60. Benefits for GTD practitioners
63
Visualization… see how much “stuff” you got to do!
Work is no longer amorphous; it’s a card…
You drag/drop from one lane to another as your progress
Define WIP limits; if you are overwhelmed, reassess, de-
prioritize what you can
Recall: one of the greatest source of dissatisfaction is not
being able to meet commitments!
Flow: When work flows and you move cards to “Done”,
experience a sense of accomplishment
61. Let me finish by saying…
64
http://www.edbatista.com/2010/09/happiness.html