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Multi Tasking Tips


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Multi-tasking in the Digital/IT industry. A workplace productivity guide.

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Multi Tasking Tips

  1. 1. Multi-tasking Tips (from a girl) A Guide to Workplace Productivity Lisa Phillips
  2. 2. Why Do I Qualify?  Previous life as a Developer  Worked in London as a Graphic Designer  Spent last 5 years in various stages of Management Each role requires a very different level of focus.
  3. 3. The Web Industry  Constant distractions and disruptions
  4. 4. Procrastination  Multitasking and Procrastination are bad mix.  Figure out WHY you’re procrastinating.
  5. 5. Multitasking  With all the disruptions, and volume of work – without proper workflow and time management, people can quickly get overwhelmed with their workload.  This produces poor work, can cause feelings of anxiousness, job dissatisfaction and can compound the issues until it feels as it is all too much to handle.
  6. 6. Lisa’s Pick & Mix™  There are a lot of Multitasking Practices and Time Management Methodologies out there.  Not all approaches work for everyone.  Pick what works for you, & Mix it up a little.
  7. 7. Lisa’s Pick & Mix™  Priorities  Lists  KNOW what you’re doing  Plan  Revise!
  8. 8. Lisa’s Pick & Mix™  Effective Inbox Workflow
  9. 9. Lisa’s Pick & Mix™  The Essentials  Lists - a hand written checklist  Post-It Notes strategically placed
  10. 10. Lisa’s Pick & Mix™  You should always leave work in the evening knowing what you will be doing in the office tomorrow morning.  Planning and Revising  Immediate  This Morning  This Afternoon  Tomorrow  This Week  Next Week
  11. 11. Multitasking Issues  Downsides of Multi-Tasking
  12. 12. Work Efficiency  The are other techniques to ensure that you get work done efficiently:  Only check your emails at certain times of the day.  Turn off your distractions (including your mobile).  No responding to email that you are CC’d in on.  Only work between 8.30 – 5.30, NO other work outside of these hours – this helps you to focus.  Quarantine yourself  Headphones
  13. 13. Time Management  Time Management is a booming business  Getting Things Done  The Pomodoro Technique  Inbox Zero  Remember The Milk
  14. 14. Getting Things Done  Essentially: Know what you need to do  If an item requires action: Do it Delegate it Defer it  If an item does not require action: File it for reference Throw it away Incubate it  Can be overly complex 
  15. 15. The Pomodoro Technique  The basic unit of work in the Pomodoro Technique™ can be split in five simple steps:  Choose a task to be accomplished  Set the Pomodoro timer to 25 minutes  Work on the task until the Pomodoro rings, then put a check on your sheet of paper  Take a short break (5 minutes is OK)  Every 4 Pomodoros take a longer break 
  16. 16. Inbox Zero  It’s about how to reclaim your email, your attention, and your life. “Clearly, the problem of email overload is taking a toll on all our time, productivity, and sanity, mainly because most of us lack a cohesive system for processing our messages and converting them into appropriate actions as quickly as possible.” - Merlin Mann - 43Folders 
  17. 17. Remember The Milk  Focuses on Task Management  Reminds you of your tasks via:  Email  Mobile Phone Applications (iPhone, Android, Blackberry)  Google (Gmail, iGoogle Gadgets, Gears)  NetVibes module  Third Party Apps and Services  Dashboard Widgets  Quicksilver Plugin  And many more…
  18. 18. Websites and Apps  Google: Time Management  Google: Multitasking  iPhone App store has an entire category dedicated to: Productivity
  19. 19. In Summary  Figure out what works for you  Try different methodologies  Know what you’re going to do and when  If you’re not sure of what to do next – Ask  Revise your task lists often  Don’t overdo the multitasking  Don’t be put off – I do know guys who are great at multitasking.
  20. 20. Thanks  Google Search and the Internet – for the research help  Flickr, iStockPhotos, Google Image Search – for lending me images  People I have spoken with - friends, colleagues… and girls – for their input  Past workplaces – that gave me so much work I HAD to learn the Art of Multitasking  Web Meetup – for its awesomeness