Materials from the URBACT Summer University Lab "Mixed Use of City Centers", managed by Nils Scheffer

1. URBACT LAB
Mixed Use of City Center SESSION 3
Action
Planning

2. 2
ACTION PLANNING MODEL
URBACT LAB 1 SESSION 1 2
Problems
Stakeholders
Evidence
Results
Ideas
Actions
Resources
Check
Consultation
Launch
Problems
Stakeholders
Evidence
Results
Ideas
Actions
Resources
Check
Consultation
Launch
Lab 1: Getting started
Lab 2: Preparing well
Lab 3: Action planning

3. LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – RESOURCES
• PART 3 – PREPARATION FOR ULSG AT WORK
URBACT LAB 1 SESSION 3 3

4. LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – RESOURCES
• PART 3 – PREPARATION FOR ULSG AT WORK
URBACT LAB 1 SESSION 3 5

5. THE CONCEPT OF ‘ACTION PLANNING’
• Moving from defining problems and expected results to
determining actions designed to achieve them and
indicators to measure your success
• A critical stage - requires careful timing and
management
• Local Support Group involvement vital
• Co-creation delivers better action plans
URBACT LAB 1 SESSION 3 6

6. ACTION PLAN
• Coherent set of tangible actions in response to the
expected results
• Stakeholder involvement – roles and responsibilities
• Clear timeline (1,3,5,10 year plan?)
• Link to 2014-2020 results framework (results, actions,
outputs, indicators)
• What-How-Who-When-Where?
URBACT LAB 1 SESSION 3 8

7. DEVELOPING AN ACTION TABLE
URBACT LAB 1 SESSION 3 9
ACTION TABLE
Expected result Reduced motorised traffic in the city centre to 50% of 1990 figures
Action Title & Short
Description
Lead Actor or
Agency
Key Partners Intended
Outputs
Timescale Resources per annum
1.1 Introduction of smart
traffic charging scheme
Establishment of charging
perimeter and installation
smart control infrastructure
Municipality –
Transport
Dept.
- Police
- Private IT
company
- Parking Authority
- Motorist
organisations
- Media
Lower % of
daily
commuter
car journeys
December 2015 ?
1.2 Programme of
pedestrianisation and redesign
of public open space
1.3 Increase public transport
offer
1.4 Extend and improve cycle
network
1.5 Reorganise parking system
(offer and access routes)
…

8. THE HerO EXPERIENCE
URBACT LAB 1 SESSION 3 10

9. LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – RESOURCES
• PART 3 – PREPARATION FOR ULSG AT WORK
URBACT LAB 1 SESSION 3 12

10. GOOD PLANS AND DECISIONS
URBACT LAB 1 SESSION 3 13
Content (C)
People (P)
motivation
commitment
enthusiasm
Quality of a plan
or decision =CxP
Source: GROUP EXPO by Veikko Mantere

11. STRUCTURE AND PARTICIPATION
URBACT LAB 1 SESSION 3 14
Consensus based
methods
Conventional meeting
led by a chairperson
Agora, meeting on equal
terms, panel
Group meetings
dominated by one or a
small number of
participants
Clear participation structure
No or poor structure
Strong
participation
Weak
participation
Joint
view of the
participants
The
chairperson’s
view
The most
powerful
participants’ view
Each participant
has his or her
own view

12. SOME METHODS TO IDENTIFY
ACTIONS
URBACT LAB 1 SESSION 3 15

13. DE BONO SIX THINKING HATS
URBACT LAB 1 SESSION 3 16

14. OPERA
URBACT LAB 1 SESSION 3 18
wn suggestions
air discussions
xplanations
anking
rranging
O
P
E
R
A

15. STOP – START - CONTINUE
URBACT LAB 1 SESSION 3 19
STOP START CONTINUE
• …………
• …...........
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• ………….
• …………..
• …………
• …...........
• ………….
• ………….
• …………..
• …………
• …...........
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16. IMPACT / EFFORT MATRIX
URBACT LAB 1 SESSION 3 20
EFFORT
IMPACT
Fill ins Thankless tasks
Quick wins Major project
LOW
HIGH
HIGH

17. USEFUL RESOURCES
• URBACT Guide - GETTING RESULTS THROUGH ANIMATED
MEETINGS: SEVEN TOP TIPS
• Dave Gray – Sunni Brown – James Macafuno: GAMESTORMING –
A Playbook for Innovators, Rulebreakers, and Changemakers
URBACT LAB 1 SESSION 3 21

18. LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – RESOURCES
• PART 3 – PREPARATION FOR ULSG AT WORK
URBACT LAB 1 SESSION 3 22

19. Examples:
-Training courses for
employment
-Business start-up
advice
-Collaboration
workshops and
networking
-Refurbishing city
spaces
Action = an
operation to
deliver results
ACTION > INPUT > OUTPUT > RESULT
URBACT LAB 1 SESSION 2 24
Input =
resources put
into the action
Output =
tangible product
of the activity
Result = what is
achieved as good
for the recipient
Examples:
-Sustained
employment
-Survival of new
business
-Better cross-cutting
collaboration
-Increased well-being
and satisfaction of
citizens, attracting
investment
Examples:
-Number of
completed courses
-Advice process model
-Workshop
curriculums
-City model for space
use
Examples:
-Resources required for
an activity (money,
time, manpower, know-
how, knowledge)

20. RESOURCES – KEY PRINCIPLES
• Be clear about what you want to achieve and what you
need € for
• Explore wide range of potential funding sources
• Create a funding ‘cocktail’
• Be creative but realistic
• Consider monitoring requirements
URBACT LAB 1 SESSION 3 26

21. FUNDING – KEY SOURCES
• European – CP 2014-2020
• National and Regional
• ‘New’ instruments / methods
– Crowd funding
– Public private partnerships
– Doing more with less – citizens, self organisation
– Revolving funds
URBACT LAB 1 SESSION 3 27

22. LAB 3
• Feedback on ULSG at work
• PART 1 -DESIGNING AN ACTION PLAN
– Key principles
– Ensuring participation
• PART 2 – RESOURCES
• PART 3 – PREPARATION FOR ULSG AT WORK
URBACT LAB 1 SESSION 3 28

23. ULSG@WORK 3
• Objective: to develop a coherent set of actions
• Tasks: to brainstorm ideas using De Bono Hats and to
record and structure the best using OPERA
• Tools: Action table, De Bono Hats and OPERA
• Deliverables: Action table filled in (poster)
URBACT LAB 1 SESSION 3 29

24. WHAT NEXT?
• 15:30 to 17:30 ULSG@work-3
• Free evening
• Friday
– 0900 URBACT Talk
– LAB and ULSG@work 4 (Checking / assessment LAP) and
preparing for
– LAB 5 (Dragons’ Den – The contest)
– Awards Ceremony
– PARTY!!
URBACT LAB 1 SESSION 3 30